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Question

Rental Management Replacement Order

  • February 27, 2026
  • 1 reply
  • 6 views

Hi Everyone,

 

I have an issue: I have an active rental in progress. I wanted to create a replacement order, so I right-clicked on my line and selected “Create replacement order”.

I released it, reserved it, delivered it, etc.

I then went back to my rental follow-up, stopped the rental, and processed an equipment return on the original order. Up to that point, everything was fine.

However, when I look at both orders:

  • the original order is still in “Delivered” (the status did not change), and

  • the replacement order was automatically invoiced/closed (I can’t view the invoice details).

Should I understand that, logically, even if I processed a material return on the original order and ended the rental earlier than planned, I still need to invoice the original order? (it doesn’t seems logic)

The replacement order does have an end date further in the future, and yet it was invoiced and closed automatically — I don’t understand why.

What is the process for invoicing when a replacement order is created?

original order is *13958 and the replacement is *13959

Thank you for your help.

Kind regards,

1 reply

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  • Sidekick (Partner)
  • February 27, 2026

Hi ​@Matoux - Extract from IFS Docs
 

“The replacement order line is connected to the same rental number as the original order.

The replacement order is only there to handle the logistics regarding the delivery, the commercial agreements with the customer is handled on the original order. Rental specific data is inherited from the original rental order line. Rental prices on the replacement order has no relevance, it is the prices on the original order that is valid for the rental contract.”

 

I hope this helps? 

 

James