PO - Coordinator

Hi ​@kruthika 

As per field description, the coordinator is the person who is handling purchase order registrations. The coordinator is automatically filled in when a coordinator is connected to your user ID. This connection is done in Sites per User page. If no coordinator is connected to your user ID, you can indicate a coordinator manually.

Therefore, if you have specified a coordinator for your user, it will be automatically fetched to the Purchase Order. Otherwise, deciding what coordinator to be added for a particular PO and Project depends on the business decision for that Project and PO.

Regards,
Kethaka

Hi ​@kruthika ,

In IFS Cloud, the Coordinator on a Purchase Order is not always entered manually — it is often defaulted from setup, depending on how the PO is created.

 How to identify where the Coordinator comes from

 1. Check Site / Purchase Organization Setup

Go to:

Procurement Basic Data → Site / Purchase Organization

Check:

• Default Coordinator
• Buyer → Coordinator mapping

 In many cases:

Coordinator is derived from Buyer or Site setup

 2. Check Buyer Setup

On your PO:

• You already have:
  • Buyer = ROX - Angel Rosana

 Go to:

Procurement → Buyer

Check:

• Assigned:
  • Coordinator
  • Default values

 Often:

Coordinator is inherited from Buyer

 3. Check Project Setup (Important in your case)

Since your PO is linked to a Project:

 Go to:

• Project → Project Definition

Check:

• Coordinator / Responsible person
• Project roles

 In project-driven procurement:

Coordinator may be derived from Project roles

 4. Check Supply Chain / Defaulting Rules

If PO is created from:

• Shop Order
• Requisition
• Project

 Then coordinator may come from:

• Source document

 How to control which Coordinator is assigned

Option 1:

• Maintain Coordinator in:
  • Buyer setup

Option 2:

• Maintain Coordinator in:
  • Project roles

Option 3:

• Adjust manually in PO (if allowed)

 Key Insight

Coordinator is usually defaulted, not randomly assigned

 Source depends on:

• Buyer
• Site
• Project
• Origin document