Hi ,
As suggested in below conversation, I set up the purchase part → Over Delivery → Action Authorized -->Warning
Then I could go to register arrivals → Changed received qty→ Proceed with just a Warning. I understand, if I select “Error” it would stop proceeding.
But The requirement of the customer is to have an addition authorization/ monitoring queue to control when accepting over delivery than what has ordered. Any suggestions?
Many Thanks
LK
Best answer by Vimukthi Mahakumbura
Hi Lakna,
I am try to focus on your requirement - "The requirement of the customer is to have an addition authorization/ monitoring queue to control when accepting over delivery than what has ordered."
I think the correct place to address this is not at the point of receipt in register arrivals. Yes, the behaviour of Over Delivery checks are in place there, where you can warn or stop altogether.
However, my suggestion is to use Purchase Order Change Orders with Authorizations. Whenever there is a requirement to over-receive, user should be asked to update the qty in the PO line in your business process. With POCO in place, you can lead to an authorization and seeing the PO lines in an authorization/monitoring queue for superior user.
To streamline the process, you could have an extra custom event placed information message at register arrivals asking the user to revise the qty in the PO line when they are trying to over-receive in register arrivals.
Hi
For the configuration you have shown:
In case of Non-Authorized receipt, system will raise an error and receipt won’t be performed, so not allowed under the check conditions.
In case of Authorized receipt, you can track/monitor the over delivery in Puchase Order Deliveries window and comparing the columns of Purch Qty against Received Qty. Also, you can create an event to warn about this over delivery to any user in charge of this monitoring.
Regards,
Pilar
HI
Thanks for the prompt response!
In Purchase Order Deliveries window , I see ONLY the UNRECEIPTED PO lines. In Purchase Order Delivery Status Window , I can see both received and new POs. Is this the standard behavior?
Many Thanks!
+19Hi Lakna,
I am try to focus on your requirement - "The requirement of the customer is to have an addition authorization/ monitoring queue to control when accepting over delivery than what has ordered."
I think the correct place to address this is not at the point of receipt in register arrivals. Yes, the behaviour of Over Delivery checks are in place there, where you can warn or stop altogether.
However, my suggestion is to use Purchase Order Change Orders with Authorizations. Whenever there is a requirement to over-receive, user should be asked to update the qty in the PO line in your business process. With POCO in place, you can lead to an authorization and seeing the PO lines in an authorization/monitoring queue for superior user.
To streamline the process, you could have an extra custom event placed information message at register arrivals asking the user to revise the qty in the PO line when they are trying to over-receive in register arrivals.
+19HI
Thanks for the prompt response!
In Purchase Order Deliveries window , I see ONLY the UNRECEIPTED PO lines. In Purchase Order Delivery Status Window , I can see both received and new POs. Is this the standard behavior?
Many Thanks!
Hi
Vimukthi is right, the Purchase Order Deliveries window has a filter to view only POs in non-Closed status. Then, another option could be to do a quick report or new page calling the view available in both windows referred: PURCHASE_ORDER_LINE_ALL. In there you will be able to track differences in overview mode, comparing the Ordered Qty and Arrived Qty.
Regards,
Pilar
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