IFS Cloud - Contractor Time Registration with PO on Work Tasks

Hi @AntonioInfoConsulting,

The scope of the Project Reporting for Contractors (PRC) functionality only includes ‘direct’ project reporting using the Project Reporting component, as this was the defined/delimited requirement when the functionality was originally developed.

It does not extend to reporting time on project connected work tasks, which is why you won’t see any PO references. Note that this also means that you cannot include any time reported on work tasks on the invoicing advice and handle subsequent supplier invoicing in the PRC functionality.

There may be a more general requirement to purchase/hire external resources for any type of work. As mentioned, this was not part of the original scope for PRC, but please feel free to raise an idea for this to help gauge interest.

Kind regards,
Johan

HI @Johan Lagerström ,

For the direct time registration of contractors within the project module, we could set up an employee category as;

• Contractor: yes
• invoiced by supplier: No

Then report time for a contractor using the time registration screen directly. 
 

But when trying to edit the project transaction (eg: adjust internal price), the Purchase order information becomes a mandatory requirement
 

Is this the intended behavior? 

Regards,
Dinudu. 

Hi Dinudu,

Please note that to use the Project Reporting for Contractors functionality, you have to also set the ‘Invoiced By Supplier’ toggle.

Saying that, it was recently reported that there is a defect in the scenario you mention, and the use of a PO Line when reporting should not be enforced when the ‘invoiced by supplier’ flag is not set. A correction for this issue is available in 23R1 SU14 and the team is currently working on also providing this correction for the other versions (current plans are to include it in 22R2 SU22, 23R2 SU8 and 24R1 SU2).

Kind regards,
Johan

Hello,

I’m working with contractors who record their hours directly in IFS. They have been set up as contractors, with “Invoices by Supplier” enabled at the employee-category level.

My questions are:

How can I reconcile the hours they have clocked against the purchase orders to which they are assigned?

What is the best practice for recording and posting the supplier invoices for those clocked hours?

Any guidance, recommended configuration steps or pointers to relevant IFS documentation would be greatly appreciated.

Thank you in advance for your help!

Hi,

When you use this process the PRJT13 Postings from the Project Time Transaction create a CR balance for “Contractor Time Not Yet Invoiced” Account. When the Supplier Invoice is entered and matched to the Project Transactions it creates a corresponding DR to “Contractor Time Not Yet Invoiced” Account. Is there a standard Info Services Report that you can use to reconcile the Balance like the Received Not Yet Invoiced Reported for Goods Received Not Invoiced (postings M91 or M10). If not how do people reconcile the PRJT13 postings?

Thanks for your help.

Graham