Is there a way we can segregate the expense payments that are to be paid via payroll and that are not to be paid via payroll. We have a case where we need these expenses bifurcated as allowances are paid with salaries and expenses are paid seperately. Now, when we refer to payments in full, all expense sheets are getting considered, can we have a way where this can be bifurcated ?
Hi,
It is possible to have a dual processing of expenses, i.e. to have a mixture of employee payment and transfer to payroll. But in that case, the company property EMPPAYTRAN must be set to ‘YES’! If set to ‘YES’: 1) the expenses will be completely paid via employee payment; 2) via transfer to payroll the appropriate expenses (i.e. the expenses linked to a wage code) will be transferred to payroll, where the income tax can be withheld via the salary.
If you don't set the company property EMPPAYTRAN to ‘YES’, you need a risky procedure in order to process the two kinds of expenses separately, running the risk of getting stuck.
Extra info:
Initially, the company property EMPPAYTRAN was introduced to enable a combination of paying the expenses via Employee Payment and listing the expenses on the salary pay slip. But it can also be used in the way described above, i.e. to pay the expenses via Employee Payment and to withhold the required income tax via the payroll.
Thanks for the above.. Question is more I guess related to that allowances are always supposed to be paid along with payroll/salary which is 3rd party system (payment in full functionality won’t be used) and expenses will be paid using Payment in full functionality via the Employee payment file generated from IFS in ISO format.. Both Allowances and Normal expenses will be raised as Expense sheets only..
When Payment in Full functionality is used, it considers all the expense sheets into consideration( allowances + normal expenses) where there is no way to select which expense sheet to take into consideration or any filter criteria..
I guess your answer is mainly from the reporting allowances/expenses in payroll for income tax calculation perspective..( correct if I am wrong)..
Is there any way to achieve the same?
Hi,
Yes, in my proposal the payroll will only handle the income tax withdrawal. That's the only way in which you can have a mixture of employee payment and transfer to payroll without any risks. If you don't want that, you'll have to apply a strict procedure: 1) make sure that each expense sheet applies to one kind of processing only (i.e. only employee payment OR transfer to payroll); 2) authorize the expense sheets per kind of processing and directly prior to further processing (i.e. authorize the allowance expense sheets directly prior to the transfer to payroll and authorize the non-allowance expense sheets directly prior to employee payment). This requires a procedural discipline and is more risky.
Hi again,
To complete my reaction, I'll add a pdf of a Powerpoint which I created about a year ago in the context of this topic.
BR,
Martin
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