Navigating Major Organizational Restructuring in IFS
I am currently working with a client undergoing a major organizational restructuring. Naturally, this will impact various aspects of IFS, but especially the graphical organization structure.
Everything from the hierarchy of organizational units to transfers between different units will be affected over a three-month period. This is not a very common scenario in any organization—certainly not on this scale—given how many individuals and units are involved.
What is the best way to approach this? Where should I start, and what are the key elements I must not forget or overlook?
Any insights or past experiences you can share would be greatly appreciated.
Page 1 / 1
@Anna Holmberg : In case of organizational restructuring, you would need to mainly change the Graphical Organization Structure, Graphical Position Structure, Employee Assignment and Position Access.
You would need to take following approach:
If only reporting structure has been changed, you can use drag-and-drop functionality into organization and position structure.
New organization and position can be added wherever needed. Position Access also need to be added
Assign new org code and position to employee wherever required.
If existing org code and position code are no longer valid:
You can put end date of old organization and Position code. Create new org code and position, position access and assign new org code and new position to employee with new validity dates.
Hope I am able to answer your queries.
Best Regards
Hi @Anna Holmberg,
I was the leading IFS business analyst for a major organizational transition 5 years ago. There are a few things where you should think, it is likely wider than just changes in the HR Module.
We changed with Migration Jobs many things in that migration night, think of:
Pre posting on Work Orders
Pre posting on Purchase Requisitions & Purchase Orders
Changed Maintenance Organizations
Pre posting on Expenses
Pre posting on Projects
This particular customer had an interface between SAP Successfactors & IFS, so positions etc were inserted with use of that interface.
While testing we discovered requirements like the new supervisor should still see the old Project Time Transactions & Attendance of the past 2 weeks.
What needs to happen will depend on what change is going to happen. In my case the departments were changed, so old departments were dropped and totally new departments were created with new departments heads.
I even found the document that describes which migration jobs we created. At that time we created them to work both with APPS8 & APPS10 because in parallel we were running the IFS Upgrade projects and timelines kept moving so we had to be prepared to go-live regardless of the used version of IFS.
