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Employee Number Change

  • May 28, 2025 7:20 AM UTC
  • 4 replies
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Sidekick (Partner)
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  • AnGo
  • Sidekick (Partner)

Good morning.  If an Employee number changes due to change in Employment Type (e.g converted from Contractor to Perm), how do you handle this in IFS since you can’t modify the Employee Number?

Thank you.

Anya

Best answer by vickyrohilya

​@AnGo : Terminate Employment is optional but all dates like employment period, Position dates, job dates must be ended for old employee. For identification purpose, create new employee status (e.g. ‘Contract Changed’) and set this status for old employee.

 

Thanks

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    4 replies

    Hero (Partner)
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    • vickyrohilya
    • Hero (Partner)
    • May 28, 2025 12:20 PM UTC

    ​@AnGo : Yes, you are right that employee number cannot be modified. You can create employee with new employee ID and new employment type by keeping the same person ID. Old Employee ID must be Inactive.

    For new employee Number, keep the ‘Master Employment’ as ‘Yes’

     

    Hope this should works.

     

    Best Regards

    Vikas Jain
      Sidekick (Partner)
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      • AnGo
      • Author
      • Sidekick (Partner)
      • May 28, 2025 12:26 PM UTC

      Hello Vikas, thank you very much, appreciate your feedback.  Just to confirm ito making “old” Empl ID inactive - do you Terminate the Employment of the “old” Employee?

      Thank you.

      Anya

      Hero (Partner)
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      • vickyrohilya
      • Hero (Partner)
      • Answer
      • May 28, 2025 12:47 PM UTC

      ​@AnGo : Terminate Employment is optional but all dates like employment period, Position dates, job dates must be ended for old employee. For identification purpose, create new employee status (e.g. ‘Contract Changed’) and set this status for old employee.

       

      Thanks

      Vikas Jain
        Sidekick (Partner)
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        • AnGo
        • Author
        • Sidekick (Partner)
        • May 28, 2025 12:58 PM UTC

        Thank you very much Vikas!

        Regards

        Anya

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