Workflow Validation using Custom Event - What Variables are Available

Question

Hi Community,

This may be a simple question, but I cannot find description anywhere.

I have created a Workflow, that is run from a Custom Event, that is triggered from the New record in the Inventory Transaction History table. The Workflow executes, but as soon as it trys to use the values from the custom event in an API Read Call, it errors.

I dont understand how to map the fields in the custom event, i.e. source_ref1, source_ref2, which are NEW:Source_ref1, NEW:Source_ref2 in the event to the Parameters in an API call.

When the workflow runs, i get an error indicating that ${SourceRef1} is unknown.

Is there anywhere that explains the mapping between the fields that are made available in the Custom Event, and what the syntax needs to be when passing these values to the API call, or do you need to intercept them in the workflow with some javascript to set the variables to make them available?

Thanks,

kvbe · Accepted Answer

@david.harmer This is a very common issue and makes that the workflows are sometimes very hard to debug and start with.

A couple approaches to debug:

Can you setup the watch mode for the workflows so you can trigger it and then you will see what variables are coming in from the workflow (See https://docs.ifs.com/techdocs/24r1/040_tailoring/500_business_process_automation/040_workflow_tooling/#workflow_observations )

As a custom_event is more into the SQL world it “could be” that the variable is source_ref1
Just remove everything from your workflow and just do a start and end event
- This will make that you do not trigger any error and the workflow will just trigger and exit
- With the observations you can then see what actually comes in

If this does not work, maybe post your setup with some screenshots and we can help a bit further

This is a good thread about this as well. (more when you use the deferred option)

https://community.ifs.com/framework-experience-infrastructure-cloud-integration-dev-tools-50/mobile-app-event-workflow-does-not-trigger-47242?postid=166503#post166503

david.harmer · Answer

@kvbeThanks for the email, I had tried to enable the Watch, but never managed to get any observations, however following the guide in the link, and creating a simple “Observations” workflow, it worked as expected.I think having that sort of workflow created to enable the capture of the available variables, and their naming syntax is so helpful, so hopefully this post helps someone else.Thanks.

Workflow Validation using Custom Event - What Variables are Available

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