What is the purpose of Email Purchase Order on Supplier\Purchase Purchase Tab

Hi ​@david.harmer ,

Enabling the toggle button - Email Purchase Order, is one of the prerequisites to email a purchase order as an attached PDF to the supplier. Please see below screenshot.

Comprehensive explanation on email reports can be accessed via below link.

https://docs.ifs.com/ifsclouddocs/24r2/default.htm?openpage=https://docs.ifs.com/ifsclouddocs/24r2/Procurement/AboutEmailReports.htm

Regards,
Kethaka

Thanks ​@KethakaG for your prompt response, but the toggle makes no difference in enabling or disabling the option to Email from Share Command Group button, the Print Purchase Order does. Nor does that toggle choice make a difference in if the email is sent or not. 

Maybe it is supposed to, but it doesn’t.

This page makes no reference to that toggle at all, in fact, this line doesnt make any sense: 

• The Purchase Order option must have been enabled on Supplier page/Purchase sub menu/Purchase tab.

I can confirm that right now, at least as of 24R2, the Email Purchase Order toggle is not checked.

The pre-requisites for the Email Order Command to be enabled are as follows.

First, it checks a specific function to make sure an email address related to the Purchase Order can be found:

This CheckEmailExist function requires the following:

FUNCTION Check_Email_Exist___ (
   vendor_no_   IN VARCHAR2,
   doc_addr_no_ IN VARCHAR2,
   contact_     IN VARCHAR2) RETURN BOOLEAN
IS
BEGIN
   RETURN Supplier_API.Get_Purch_Order_Flag_Db(vendor_no_) = Print_Purchase_Order_API.DB_PRINT_ORDER AND Supplier_Email___(vendor_no_, doc_addr_no_, contact_) IS NOT NULL;
END Check_Email_Exist___;

This:

• Checks that indeed the Print Purchase Order toggle is enabled (not the Email Order toggle).
• That a Target Email can be found. This requires:
  • A Supplier Contact to be set on the PO
  • That Supplier Contact to be linked to the PO Document Address
  • That Supplier Contact to have an Email address record
  • That the System Defined event PDF_REPORT_CREATED is enabled

In addition, the following checks are also done:

So the Purchase Order mustn ot be Stopped, Closed, Cancelled or Planned.

The button will be accessible as long as those criteria are met.

It Might be an oversight on R&D’s part that they’re checking Purch_Order_Flag_Db

But I think it’s rather because the behavior is intended for something else, called Automatic Order Processing. From the Apps 10 Help Desc: