Supplier invoice stucks when I want to final post it.

Hello,

it seems that you dont set up voucher number series for 2025 for voucher type I. Check window “Voucher Series per Voucher Type” and make sure you have set up series for 2025.

regards Sebastian

Hi Sebastian,

Thanks for the quick answer! 

can you guide me how to set up series for 2025?

Hi again,  I have asked my colleague and said that It is already set uo voucher number series for 2025 for voucher type I. 

you can even see here that it is already set up.

Hello ​@Esayas 

The error does not indicate you don't have voucher series for 2025. The error says you have a voucher series but it is not in the range. This error generates when you have on company level setup Same No Preliminary and Final Supplier Invoice set to TRUE.

Here is the help description

Same No Preliminary and Final Supplier Invoice
If this check box is selected, the same voucher number will be used for both preliminary supplier invoices, connected to function group I, and for final posting of supplier invoices, connected to function group J. If the check box is not selected, the preliminary invoices will get a voucher number from a series connected to function group I and the final posting of the invoice will get the next available voucher number from a series connected to function group J. You must use manual allotment for voucher type J in order to use the same number for a preliminary and a final supplier invoice voucher, see the Define Voucher Types window. This check box cannot be selected if the Use Voucher Number Series per Period check box is selected in the Company/Accounting Rules/General Data tab.

So your problem is basically voucher series for year 2025 has range of 2025000001 to 2025999999. The original I voucher is 2024020522, which is outside series of 2025 year.

You have 3 options.

1. Change the final voucher date to 2024 and post. You will have transactions created in 2024 and you will get J voucher with number of I voucher.
2. Change the setting on company level (and voucher level) so system can assign next number from the voucher series. In this case you should get J voucher 2025000001. Keep in mind that if you uncheck the function on company level, you cannot put it back. So you will always have different numbers for I and J once you change it. I recommend this as last option.
3. Create a new voucher type with function group J. Say voucher type JN (J New). Go to voucher series and define 2025 year. Enter series from number field 1 and until number field 9999999999. When you do final posting, select voucher series JN and it should post in 2025 with number from I voucher. This may look confusing when you look at the transactions because voucher date and accounting year will be in 2025, however voucher series will have number of 2024. 

Hope this helps