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Hello IFS Experts, Hoping to hear some ideas or solutions to an issue we are having!

Currently for our offshore PO shipments, when we are notified of this shipment, we receive into arrival into a non-nettable location. By doing this it allows finance to have a payable and trace ownership of our in-transit materials through GL. Once the material is physically received, we then move the material from that receipt to arrival non-nettable location into a nettable picking location. This was the recommended way from IFS during our implementation 2 years ago.

 

We would like a solution to not have to receive in material that is not physically received because we may need to change the Incoming Dispatch Advice/PO Lines if we find any updates or corrections are needed for the shipment ID #, quantity, or price, or most often the needed to change is the arrival date. Once received the system, it does not allow changes, which this makes sense because it has been received into the system.

 

Does anyone share our same situation and have potentially come up with another solution?

Does anyone know if there any new opportunities within IFS future roadmap that brings these two functional area needs together, Cloud version possibly?

  • If we do receive into arrival it satisfies Finance payable requirements as well as tracking ownership of the goods through GL, but does not satisfy the needs from Supply chain by receiving the PO which closes the opportunities to update the arrival dates. 
  • If we do not receive into arrival, Finance has no automated way for creation of payable or to track ownership of those goods, but Supply Chain will now be able to update PO and lines until physically received into their location.

 

***I also have posted this in the Supply Chain community group

Hi, 

The other commonly used process is the Payment Schedule functionality on the purchase order. 

In this process you create a down payment on the purchase order in the amount that is due for payment (in your example probably 100% of the goods being shipped).  In some cases, you could do 30% down, 30% at shipping, and the rest due after receipt. The concept is this is flexible. 

You then approve the down payment / payment schedule record, and then AP has something to process with a supplier invoice. They essentially match a supplier invoice and the approved payment schedule. AP uses and advance invoice for this step.  

Later you simply receive the PO like any other PO.  AP then processes a traditional invoice when the goods are received, and IFS then matches the goods received and the advance invoice.   For the process to be successful, you need very good communication from Purchasing and AP at multiple steps. 

For some this is a preferred process, yet for others they revert back to your current process.    In fact, know a client who moved from your process to the payment schedule, then later moved back to your current process.  

Best regards, 

Thomas

Thank you Tom,  I will share this with Diane. Nice to hear from you. I was hoping you would see this. Your feedback is much appreciated! 

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