Hi,

Was the pre-payment done against an advance invoice? Or was it made without an advance invoice?

• If the pre-payment was against a supplier advance invoice:

Once the final supplier invoice is created din the manual supplier invoice window], there is an RMB option named “Advance Invoices” which can be used to connect the advance invoice to the final invoice. Once this is done, the final invoice will get the payment status updated dto fully or partly paid, depending on the payment done against the advance invoice]

• If the pre-payment was done without a supplier advance invoice:

When the pre-payment was done for the supplier pbut without an invoice reference], a SUPOA Supplier Payment on Account] would have got created. This SUPOA will remain open for that supplier until an invoice is matched against it.

Once you have the final invoice, you have different options to match the final invoice against the SUPOA. I will describe 2 options.

1. You can enter an entry in the Supplier Offset window and match the SUPOA against the final supplier invoice iby adding one row for the SUPOA and another for the invoice in the Transactions tab]. The amounts in each row can be adjusted to suit the exact payment value.

2. In Mixed Payment window, you can enter a 0 payment for the same supplier. Then in Matching Transactions, select the SUPOA and the final invoice. iThe amounts in each row can be adjusted to suit the exact payment value.]

Hope these options will assist to resolve your scenario.

Best regards,

Gayathrie

IFS Global Support