Hi,
We have received an invoice from a supplier but the quantity invoiced was lower than stated on the GRN / PO.
We allocated the invoice against the correct quantity received, leaving a balance remaining on the GRN.
Since then the PO has been reduced to match the quantity invoiced. (Incorrect amount GRN’d at the beginning).
Can the amount GRN’d be reduced so it removed it from the GRNI as we will not be receiving the balance?
The invoice has been paid in full in April 2024.
Thank you,
Lisa
Hi,
You can clear off the receipt record from the received not invoiced report. This is easy, but be aware the process that I will describe does not produce any accounting effects. It simply removed the receipt from the report.
Query the receipt (PO, line, receipt type data for the record in question. You want to note the attribute close date. The close date attribute (if it has a date) will remove the record from the report.
If I remember correctly, the close date and where it appears on the IFS screen, may have changed due to the different IFS versions. So, your screen and the location of that close date may be different.
See the below. --- Entering a close date will remove the record from received not invoiced report.
In Cloud it may look like this…
Best regards.
Thomas
Hello,
From procurement point of view, if youur PO was for quantity 100, and you have invoice for quantity 90 and made receipt for quantity 100, you have an option to “send back” outstanding quantity of 10 to supplier (return for credit or return for rework) or scrap it (for credit or without supplier credit). All these operations are available in Quality Inspection on receipt.
Please note the differences:
- return for credit means you are not intending to receive this quantity again, and same for scrap for credit
- return for rework allows you to receive returned quantity again against this PO (ideally - after repair)
all above options create transactions vs GRN account (M10 posting for inventory parts)
- scrap without credit generates transaction ideally affecting your cost of period (M14 posting for inventory part).
What is good here - all these transactions are reversible...
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