FINANCE: How to revoke an Invoice Posting Authorizer that has been used?

Question

Employees work with several companies and sites. If an employee changes the location, then permissions cannot be completely revoked.
EX: We want to remove an user as Invoice Posting Authorizer so that the particular company (XY) can be removed. Unfortunately, this is not possible, as he/she is listed as an authorizer in various records.

He is invalid as Invoice Posting Authorizer, nevertheless it can't be removed and therefore also not the permission for the company.

Since this user is now active for another company, the 'old' company cannot be revoked and he/she has been granted a new authorization, this permission is now also valid for the 'old' company. Furthermore, the user still has access to data that he should no longer have.
Thus, it would be great if there is a way (solution or a workaround) to revoke company’s authorization.

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Best answer by Thomas Peterson 11 October 2021, 16:02

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Thomas Peterson · Accepted Answer

Hi,You can disable what that user can do.For example set authorization limits to 0. Expire all that can be expired. Remove the user from the user group. Remove the user from any user per site (if needed). Remove the user from GL authority class.Although you can’t delete a user ID, you can remove what they once were allowed to do. This is assuming you want to keep the user record open but block what they can do in a given company / site.From a finance perspective - We gave that user access to do certain tasks. Now remove what had been given to that user in terms of finance access.Best regards,Thomas

ShawnBerk · Answer

Why can’t you just set the Valid Until date to be expired, that will stop the ability to authorize new proposals? The permissions for one company versus another can only be revoked if you also remove access to the previous company.

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