Canceled Receipt Recorded for Different Period | IFS Community
Question

Canceled Receipt Recorded for Different Period

  • 21 January 2022
  • 4 replies
  • 49 views

Userlevel 2
Badge +5
  • Do Gooder (Customer)
  • 11 replies

We have a situation where a mistake was keyed in for a received non-inventory purchase order for a period (December). The mistake was discovered in the 2nd period (January). When cancelling or un-receiving, the system defaults to the date you cancelled the receipt. Thus the received non invoiced report for period 1 (December) shows the amounts and the 2nd period (January) report does not display since it was un-received. It would be optimal if we could enter a date when we cancel the receipt to have it display in the 1st period (December). Has anyone encountered this or have any potential solutions?


4 replies

Userlevel 6
Badge +11

hi @jghall,

We are able to modify date of the purchase transactions if vouchers not created for the said transactions. Please refer below screen preview for easier reference.

 

Best Regards

Narmada

Userlevel 7
Badge +12

Hi, 

In general transactions you are creating in procurement and inventory area are dated by default using current system date - with possibility to change date applied before actual transfer as explained by Narmada. It is simplest solution and quite correct assuming you are registering transactions as they happen.

In theory cancellation of receipt could be dated using original receipt date or manually provided date, but it would make life more complex - in your example if December is closed already for accounting, it is not possible any more to make additional vouchers and such backdated transaction would have to get pushed to January anyway, otherwise blocking purchase transaction transfer routine. 

It is quite normal to have goods received not invoiced, either due to delays in invoice processing or quality control procedures (leading to supplier returns or receipt cancellations) and I doubt if special measures are required for that purpose.

 

Userlevel 2
Badge +5

Thank you both for the fantastic and quick responses!

 In regards to Narmada’s response, when the ‘Has Transferred Postings’ indicator is checked, we do not have an option to modify the date (see below). 

 

Adam I will run your answer by our user for feedback . 

 

 

Userlevel 2
Badge +5

Hi Adam,

I was able to retrieve a more detailed response from our finance team in relation to your comment. 

 

In theory cancellation of receipt could be dated using original receipt date or manually provided date, but it would make life more complex - in your example if December is closed already for accounting, it is not possible any more to make additional vouchers and such backdated transaction would have to get pushed to January anyway (Agreed if we have the prior period closed there is nothing that can be done – but the scenario is that we do still have the prior period open – during times of month-end/year-end close and we want to be able to change the date on the cancellation transaction to the prior month after the transfer has already happened), otherwise blocking purchase transaction transfer routine

It is quite normal to have goods received not invoiced, either due to delays in invoice processing or quality control procedures (leading to supplier returns or receipt cancellations) and I doubt if special measures are required for that purpose (Agreed; however, in this scenario the received (not invoiced transaction) is not legitimate and therefore leaving it on the report and in the GL,  results in incorrect financial statements. There is nothing inherently wrong with having things on Received not Invoiced – but when you know they are in error and have no opportunity to correct them on the correct period’s books that is the problem we are hoping to find a solution for. An example of a potential solution, when RMB to cancel a receipt it,  a pop up would enable you to enter what date you want the cancelation effective as of. 

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