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Automatically pay invoice on due date (even not authorized)

  • 9 November 2023
  • 2 replies
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F
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In Sweden we have a small number of suppliers that invoice us and have short payment term (some government fees, bank charges etc), for which we are eligible to pay, even though we might feel that the fee is incorrectly calculated (we then have to raise a case with the entity after the fact to have it changed). The pay term can be quite short (10 or 20 days).

These invoices sometimes are not approved and authorized in time to be paid on the due date, with significant late payment fees as a result.

Is it possible to set up a supplier (for example a government agency like Transportstyrelsen) so that invoices to that supplier will be included in a payment proposal even though it is not finally authorized?

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Best answer by 12Guide_PaulB 9 November 2023, 10:25

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12Guide_PaulB
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Hi @FrBergsten ,

 

On Supplier tab Invoice, you can set Automatic Payment Authorization to When Posted. This will authorize the instalments for payment when you receive/post the invoice and don't have to wait until Final Posting of the invoice.

 

Kind regards, Paul

G
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Hello @FrBergsten 

 

You can set Automatic Payment Authorization to When Posted for those suppliers. This is setup 1st. 

 

 

 

If your company is set up creating vouchers at invoice entry TRUE then whenever you enter and save the invoice the I function voucher is created. If the supplier is set up When Posted for Automatic Payment Authorization then status will be set to PrelPostedAuth. In this case you can pay the invoice without posting proposal authorization.

 

 

 

If your company is set up creating posting at invoice entry FALSE then after registering manual supplier invoice you can Post invoice on Manual Supplier Invoice. This will create I function voucher and invoice status will get PrelPostedAuth for those suppliers.

 

Hope this helps

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