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What is signified by the values for Access levels in Document Folder Navigator?

  • July 25, 2025
  • 5 replies
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matt.watters
Ultimate Hero (Partner)
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24.2.6

In the Document Folder Navigator, on the Documents tab there are columns for Admin, Edit, and View access. My user has the system privilege of DocMan Administrator. For the document revision shown below, I have also granted explicit Admin access to my user/person.

Why do these access columns read as ‘No’ in the Documents tab of the navigator? Where are these access values coming from?

 

Best answer by diwelk

@matt.watters this signifies whether the user gets access granted from the object controlled access. For Document Folders in the  core application also no object controlled access was defined as there are no user groups or similar kind of access control is not available, that is why it always denotes as NO. But if you check for projects you will be able to understand this flow. Pls refer following documentation for more information.

http://clouddocs/ifsdoc/Greenhouse/Documentation/en//CreateAndMaintainDocument/AboutDocumentAccess.htm - Section Object Controlled Access

http://clouddocs/ifsdoc/Greenhouse/Documentation/en//CreateAndMaintainDocument/ActivityDefineObjectTypesForAccessControl.htm (Refer the pre-requisites for this to work)

http://clouddocs/ifsdoc/Greenhouse/Documentation/en//CreateAndMaintainDocument/ActivityEnterDefaultObjectAccessLevels.htm

Hope this helps.

5 replies

MikeCH
Hero (Employee)
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  • Hero (Employee)
  • 166 replies
  • July 25, 2025

Hi Matt,

Can you remove the ‘Docman Administrator’ authorisation and see if it then displays ‘Yes’ for Admin access? It may be that your ‘Docman Administrator’ authorisation overrides the individual document authorisation, as this full authorisation is always given a higher value and therefore no detailed authorisation is displayed.


matt.watters
Ultimate Hero (Partner)
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  • Author
  • Ultimate Hero (Partner)
  • 699 replies
  • July 25, 2025

@MikeCH for a User that has only View access to a document revision, the View Access column on this tab still reads ‘No’.

 


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  • Hero (Employee)
  • 101 replies
  • Answer
  • July 28, 2025

@matt.watters this signifies whether the user gets access granted from the object controlled access. For Document Folders in the  core application also no object controlled access was defined as there are no user groups or similar kind of access control is not available, that is why it always denotes as NO. But if you check for projects you will be able to understand this flow. Pls refer following documentation for more information.

http://clouddocs/ifsdoc/Greenhouse/Documentation/en//CreateAndMaintainDocument/AboutDocumentAccess.htm - Section Object Controlled Access

http://clouddocs/ifsdoc/Greenhouse/Documentation/en//CreateAndMaintainDocument/ActivityDefineObjectTypesForAccessControl.htm (Refer the pre-requisites for this to work)

http://clouddocs/ifsdoc/Greenhouse/Documentation/en//CreateAndMaintainDocument/ActivityEnterDefaultObjectAccessLevels.htm

Hope this helps.


matt.watters
Ultimate Hero (Partner)
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  • Author
  • Ultimate Hero (Partner)
  • 699 replies
  • July 28, 2025

@diwelk it should not be difficult to add this information as a Field Description for these three columns. Without this, users will never know these columns pertain to access that is granted from Objects.


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  • Hero (Employee)
  • 101 replies
  • July 30, 2025

@matt.watters yes we can improve the field descriptions for these fields.