Docman repository Database vs File storage functionality gap

@kvbe 

Hi,

You are correct, archiving reports in Docman does not yet support File Storage. We want to solve that, but it's not done yet.

Another limitation is that media items (images) stored in FS cannot be included in reports.

Keeping files in FS also makes certain kinds of CRIMs harder, or impossible (when the file is in the database you can write PL/SQL code to do things with it).

I think that's about it.

Good luck!

@Mathias Dahl  we were investigating on the same lines. Our current database size is almost 2+tb with more than 1.7 of that being files. This makes clone and backup extremely time consuming.

What are the best practices customers are using as the DB sizes grows with files?

@PIINKADAM 

I'm not an expert on Oracle backup and recovery but I do know that combining incremental backups with full backups is a common approach.

Keeping the files outside the database is of course tempting but isn't free from problems. Now the references in the database to the files in external storage can in theory come out of sync since you have two different kinds of backups to handle.

Both approaches require careful planning if you host the IFS installation yourself. If you want to avoid that there is always the IFS managed option where our Cloud Services team takes care of everything.

We have been struggling with the media item issue with reports with support for a while.  It certainly isn’t clear and your explanation helps confirm my suspicions.  Thank you.

 Is there a work around for displaying media items stored in FS on reports?

@abyerly 

See my reply here:

https://community.ifs.com/document-management-docman-248/how-document-file-storage-using-azure-outside-the-cloud-database-works-49316?postid=174092#post174092

Hi ​@Mathias Dahl,

“...You are correct, archiving reports in Docman does not yet support File Storage. We want to solve that, but it's not done yet….”

“..We also have a restriction on document replication, where the replication framework/engine does not yet support File Storage...”

- Are these statements still valid?

Thank you 

In 24R2, both are true. In 25R1 we will be able to archive reports using Docman in File Storage as well. As for the replication restriction, it will still be there.