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Hi all,

I am currently with a client that are in the process of upgrading from apps10 to Cloud, 24R2.

One of the questions raised was how to view changes made to minor revisions of a document, between major revisions. It seems that when I check out a document, edit it, check in, the last version is overwritten so no one can see or compare the two versions. For example, in SharePoint I can view every change to each minor or major revision of a document.

How do we, or can we do his in Cloud?

Thanks in advance,

Darrin

​@Darrin Nicholson there is no such functionality to view the diff of the file between upload to the same document revision. But if they create a new revision every time, they edit a document, then they could open the 2 latest revisions and compare the changes manually or look for tool which supports this. This might work or might not work if the updates are frequent and it’s extra work to create new revision every time a update is done.

​@diwelk Thank you for letting me know.

I see this as a significant gap that minor revision changes cannot be viewed. SharePoint does this well.

Clients cannot always simply create new full revisions, especially in Engineering design where the document revision needs to match the product revision.

Hi ​@Darrin Nicholson,

A new revision must also always be created in engineering. Of course, there are both minor and major revisions. These are then counted up in the DMS as 1.00 for major or 1.01 for a minor revision. However, a new DMS revision is created each time. Because as soon as I release an engineering drawing, I have to release the DMS document. This means that I can no longer make any changes to the existing document and have to create a new revision.

The DMS function is therefore correct and consistent.

​@MikeCH As a user is progressing through the minor revisions, how do they go back and view a previous minor rev version of a doc?

They are working away on a doc, they work through minor 1.1, 1.2, 1.3, 1.4, 1.5, then a user looking at 1.5 needs to open the document that was 1.2 to see the old version, how do they do this?

This is the business problem.

Hi ​@Darrin Nicholson,

Once a minor revision has been created (1.01), it must be released. If you then need the next minor revision, create a new document revision with the new minor revision (1.02). You can then also open an older minor revision. For the DMS it does not matter whether the new revision is a minor or major revision. It simply requires a new document revision each time. In this way, the complete history is visible afterwards and all revisions can be opened again.

​@MikeCH Ill take this offline to teams if ok with you.

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