We are reviewing the current PO Authorization setup to minimize the need for complete re-approval whenever minor changes are made to a Purchase Order. At present, even after a PO has been authorized, any modification—such as changes to delivery dates, payment terms, or other non-financial details—requires full re-approval. This results in delays in the PO release and receipt process.
There are certain conditions within the authorization setup that, if adjusted, can help reduce unnecessary re-approvals. Additionally, the addition of “charges” is a common requirement for import shipments and ideally should not trigger full authorization again.
Below are a few scenarios where re-approval can potentially be avoided:
- If, after PO revision, the revised PO amount is lower than the previously approved amount
- If the changes made do not affect the PO amount
- If charges are added through the Purchase Order Change Order screen
- If the change in amount falls within an acceptable tolerance limit
Implementing these adjustments will streamline the workflow and help speed up the PO release and receipt process.
