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mass arrival registration


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Hello all,

We need to make refunds to our customers and we plan to do it through the purchasing process. The goal is to create a purchase order per customer refund, then receive this purchase order and create an invoice in the process and then print the invoice publishing. However, we will have to receive more than 800 orders and we would like to know if it is possible in IFS to receive several hundred purchase orders in bulk with a selection and insertion of the receipt reference. Thank you in advance for your feedback :)

Have a good day

5 replies

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  • Hero (Customer)
  • 79 replies
  • March 7, 2025

Hello - does it need to be a different receipt reference for each PO that you are raising? If it is just one, you can go to register arrival and select the lines that you want to receipt, this can be from mulitple PO number and click receive, but this only allows one receipt reference. 

I am curious why the business is choosing PO to refund rather than credit in the sales side?


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  • Author
  • Do Gooder (Customer)
  • 2 replies
  • March 7, 2025
Yes, we need to note a different reference for each purchase order, this reference will include the invoice number to be included in the supplier invoice to the customer. We do not use credit from sales because we must not have any compensation between what we must reimburse and the payments for the services.

Harsha Siriwardhana
Hero (Former Employee)
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Hi ​@Julien Cahours 

Would the IFS Excel Migration tool be a suitable solution for uploading the data?

Here is the link to the technical documentation for reference.

 

Excel Migration - Technical Documentation For IFS Cloud

 


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  • Author
  • Do Gooder (Customer)
  • 2 replies
  • March 9, 2025
Hello Harsha, Yes we are currently studying the migration task track by calling the Create_Receipt_new method but we are having a problem because the receipt is created correctly but the status of the purchase order does not change to received. Could you help us on this subject?

Thank you,


Harsha Siriwardhana
Hero (Former Employee)
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Hi ​@Julien Cahours 

That requires a technical investigation to identify the root cause. Does the system allow you to close the PO manually after the data migration? If so, you may proceed with closing it manually.

Thank you 


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