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Hello!

IFS Cloud - Work Tasks postings.   Can we turn off postings to the GL for Manual Expense, Manual External entries but still use the functionality?  In Apps9 I could enter a manual expense on a work order posting to record a cost already accounted for in the GL by another source (ie: Visa costs). I just want to record that same cost against the functional object id via work order (now work task) therefore why I need this ability.   It seems I can’t unless I turn on “Bookings” for Manual External (or Manual Expenses).  In apps9 it was flagged as NO Bookings in the object properties but that doesn’t seem to work in Cloud, it’s either NONE or BOOKINGS and bookings needs the posting control set up and a new voucher type for it.  This means extra vouchers in the GL for no purpose.  I’m already frustrated with having to do this for time reports.

We use work order(task) purchase requisitions when PO’s are needed against work orders and that gets linked back to work orders(for functional object id costs) postings once invoiced/matched.  Another new “feature” seems that in Cloud I need additional posting controls TP3 which creates another voucher to the GL when the PO is invoiced/match. Why? It also prevents me from closing my month end which was not an issue in apps9.

I’m trying to find documentation from apps10 that introduced “work tasks” and these postings but it’s like finding a needle in a haystack.   Does anyone have advice?  Is it basically on or off functionality now?

  • we issue spare parts against work orders - yes expect a voucher in this case
  • we create work task “ purchase requisition/PO/Invoice” - expect a cost to show on work task but do not need an additional voucher (the PO Receipt/Invoice match handles this)
  • we enter “time” against work orders(tasks) but do not need a financial entry as that is recorded in a separate function - our main goal here is to show personnel time/hours against functional object id so a pain to have these extra vouchers in the GL when not needed
  • we need to record external costs like “visa” costs against work order (tasks) with no financial impact to GL from work order

Any guidance is appreciated. Thank you

Hello ​@Rcoubrou 

Please connect the specific postings in the posting controls to one statistical account.  The accounting entries will get generated if you report them and if you do not want them in your GL, create accounts of the type statistical and then “forget” about them.  You will not use them for any other purpose, while in future you can still analyse the extent of manual expenses reported as well as Manual external costs. 

Hope this helps resolve the issue.

Regards

Vivek

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