HCM (Human Capital Management, Payroll)

This will include the questions related to Human Capital Management and Payroll.

  • 1,267 Topics
  • 3,223 Replies

1267 Topics

D
Sidekick (Customer)
DannySidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

Data Masking. Is there a way to mask the SSN number so that only those with HR application Manager access can see it?

From reading posts on the community it doesn’t appear that going down the Personal Data Management route is going to help as this will just update the DB value and then we will not know what the SSN is when HR need it.Is there another way to Mask the data so only  those with HR application Manager access can see the SSN?

4
D
Sidekick (Customer)
2 months ago
S
Sidekick (Employee)
Sanduni AriyarathnaSidekick (Employee)
asked in HCM (Human Capital Management, Payroll)

Why IFS ask to modify some other payroll even though we try to close to different payroll

We are trying close a payroll but we getting pop up message by telling “Following payroll list will be modified by closing current payroll ID’s” Why do we get this information and what is the basic of picking this specific payrolls.  

1
P
Do Gooder (Customer)
2 months ago
S
Do Gooder (Customer)
SNBSHANDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Database task Refresh Access Cache scheduling

We have an issue with the Supervisor access setup that some supervisors can see the employees that they are not authorized to see. So after looking in IFS documentation, we found this database task “Refresh Access Cache” can solve the problem and after running this job it solved the issue.But in the documentation, I see the below message.This task refreshes the access security cache fully. This task should be executed only when there is a prediction about wrong entries existing in the access cache.We are planning to run this daily but not sure how we can predict wrong entries predictions. Is there any way to check it?Also if we run this job daily then what can be the issue as IFS does not suggest anything to run daily? IFS documentation link : https://docs.ifs.com/techdocs/22r1/030_administration/020_bckgrnd_processing/020_database_tasks/110_predef_db_tasks/ Thanks in advance for your positive response. 

2
S
Do Gooder (Customer)
2 months ago
hrdilshan
Sidekick (Employee)
hrdilshanSidekick (Employee)
asked in HCM (Human Capital Management, Payroll)

Web ChromeClient unable to access file chooser - 23R1 SU09

Web ChromeClient unable to access file chooser - 23R1 SU09 Clear Browser CacheRe Started the ChromeEnable the 3rd Party CookiesCleared the User Profile Nothing Helps 😥  

3
hrdilshan
Sidekick (Employee)
3 months ago
C
Do Gooder (Customer)
CAMHDMSDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Unable to authorize shop floor reporting

All of the sudden this week we have lost the ability to authorize shop floor reporting. Has anyone seen this before.

0
C
Do Gooder (Customer)
3 months ago
M
Do Gooder (Customer)
mnevans93Do Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Employee not visible before a certain date

Hello,We are running into an issue where an employee is not showing up in Time Registration before a certain date. Their start date is about a month and a half before that date, and they have valid job assignments from their start date, but they “don’t exist” in time registration between their start date and about a month and a half afterwards. Has anyone else encountered this and know how to fix it?Thanks!

5
M
Do Gooder (Customer)
3 months ago
Andryis
Sidekick (Partner)
AndryisSidekick (Partner)
asked in HCM (Human Capital Management, Payroll)

I want to delete an old affectation line of an employee in an organisationn

Hi All! I need your help.I want to delete a old line of employee affectation in an organisation that is not valid anymore (employee file page).Why? Because on the authorisation page, the employee is still showing under the old  parent organisation.What may be the consequence of this action? Thank you! 

1
M
Hero (Employee)
3 months ago
A
Do Gooder (Partner)
Ashni NayantharaDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

carry forward the leaves settings

Hi All, Is there a setting to be enabled to carry forward leaves for two years.Ex: How to get the annual carry forward leaves from 2022 & 2023 In 2024. Regards,Ashni.

8
Chandima Pathirana
Hero (Partner)
2 months ago
T
Do Gooder (Customer)
TSPPRICHDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

HCM Benefits Administration - Is it being removed?

We are using Apps 10 and moved to Aurena 18 months ago.Our Human Resources department are wanting to use IFS for storing information about benefits so I started to investigate the Benefit Management area in IEE. I have now looked for the equivalent screens in Aurena and can’t see them. Is the Benefit Management area being withdrawn from Aurena/Cloud? We will be moving to cloud later this year so I would also be interested if there was new functionality for this. ThanksPaul

2
T
Do Gooder (Customer)
3 months ago
R
Hero (Customer)
romsarHero (Customer)
asked in HCM (Human Capital Management, Payroll)

Issue with the badge reader

Hello.We are using APP 10 UPD 5 and we have harsh issues with the IFS badge reader.While the badge reader is in online mode, employees can badge and it works very well.While the badge reader is in offline mode, nothing works, the reader can’t read any badge.I asked what’s written on the badge to someone who installed these readers, he told me there is the ID badge on it.What’s the way to make this badge reader work? is that a configuration issue or badges need to be updated?

9
ADDMARIAE
Superhero (Partner)
2 months ago
Andryis
Sidekick (Partner)
AndryisSidekick (Partner)
asked in HCM (Human Capital Management, Payroll)

Name field of persons view are changed by IFS for a specific date

Hi All!Here is an issue on person view (PERSON_INFO_ALL). The name value is replaced by other field value only on a specifica date ¼/2023. FIRST NAME become TITLE and LAST NAME become (Another field value).How it is possible that the two fields (Title and another) may slip in mass to FIRST NAME and LAST NAME FIELD?Thanks to any insight on this subject. 

3
Andryis
Sidekick (Partner)
3 months ago
M
Do Gooder (Employee)
Matt WoontonDo Gooder (Employee)
posted in HCM (Human Capital Management, Payroll)

UK Payroll 2024-2025

+-----------------------------------------+| UK PAYROLL 2024-2025 is COMING |+-----------------------------------------+ To everyone in the IFS Community running Payroll for the UK through IFS Applications (up to and including IFS Applications 10), In April the latest UK Government changes for Payroll come into effect.If you have not already raised a consulting request for these changes, then please do so immediately.The sooner that you do this, the sooner we can plan for your release.

0
M
Do Gooder (Employee)
3 months ago
T
Do Gooder (Employee)
TWIMLKDo Gooder (Employee)
asked in HCM (Human Capital Management, Payroll)

How to carry forward absence limits from more than 1 year?

Hi, Can anyone please elaborate me on how to generate carryforward absence limits for more than one year?For example, employee A got 20 unused days of earned leaves in 2021 and another 20 unused earned leaves in 2022. When we are generating Carry forward absence limits for 2023, I would expect to see (20+20) = 40. However, system shows me 20 days (that is the CF balance from 2022 only). 

2
T
Do Gooder (Employee)
3 months ago
D
Sidekick (Customer)
DMHEVESidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

Individual Values Balance Reconciliation

Hi IFS-Community, does anyone know if its possible to set up individual maximum values for the time balance and execute these values with balance reconciliation?Example: the standard maximum value for the Time Balance is 75 hours. (gets cut down monthly)a parttime employee with 50% employment is allowed to have 37,5 hours in his time balance  another employee negotiates with HR, that he/she is allowed to have 200 hours in his/her time balance Thanks for your help, Veronika 

2
D
Sidekick (Customer)
1 month ago
V
Do Gooder (Partner)
VWagnerDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Checking for Null / empty value in Calculation Formula

Hi,I’m working with Calculation Formulas and need to check against calculation fields if they’re empty.I’ve tried to check for= ‘’= ‘!%’<> ‘%’and only an equal sign without defining a value (= )None of these options work. Does anybody know how you can search for it? Thanks! 

1
V
Do Gooder (Partner)
3 months ago
C
Do Gooder (Partner)
CaellaDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Clock in/out Sick Leave on calendar days

Hello All,Could you please help on the set up below.We have set up the Day Type WEEKEND as below.The Client requires that the Sick Leave should be reflected on the Time Card Details  on the Week-end as well. The configuration has been done accordingly. Sick Leave is an absence in Calendar Days.The client is using the functionality Clock in/out. While the Sick Leave is booked, it is sucessfully displayed in the Time Card Details, the calculated hours is correct. But  the clock in/out  12:00 - 12:00 Even though the Week-end Confirguration is 00:00. Is there any setup to make it as 00:00 instead of 12:00 - 12:00 on the Time Card Details? My regional settings is 24h. Thank you for your help,Best Regards,Caëlla    

4
C
Do Gooder (Partner)
2 months ago
K
Do Gooder (Partner)
Keerthan MoolyaDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

User should not apply the ALLOWANCES

The users used to claim newspaper allowance and conveyance allowance by applying in ESS. However, from November 2023, the newspaper reimbursement and conveyance allowance shall be paid with the salary. Therefore, the system should allow the users to claim the newspaper reimbursement and conveyance allowance till October 2023. The system should restrict or disable the functionality while applying reimbursement/allowance from the month of November 2023. Requested you to look into the case.

1
M
Hero (Employee)
3 months ago
Dharshankumaar Mahendran
Superhero (Partner)
Dharshankumaar MahendranSuperhero (Partner)
asked in HCM (Human Capital Management, Payroll)

Changing Expense Codes

Hi Team,It was noticed that when trying to change expense codes on expense sheet in Preliminary state It allows when registered as a normal expense sheet but its not allowing to change the expense codes of the expenses added from credit card transactions. What is the standard functionality behind this?

3
A
Hero (Partner)
2 months ago
J
Sidekick (Customer)
JukkaJSidekick (Customer)
posted in HCM (Human Capital Management, Payroll)

External user right management / Cross domain id management

Hibackground:The management of user rights in Apps9-10 is rather fragmented. We have internal users with employment info, external persons administered in ad and some of them mirrored in IFS, dozens of our own permission sets on top of dozens of core ones, various authorization rights for invoices and purchases, there are document access configurations and parameters in system definitions, the GDPR data definitions etc. and all of these are maintained by few support people mostly from HR, ICT ad finance so that each takes care of certain area.I do understand that our current implementation could be done in several ways and there could be some simplifications achieved. Instead of fine tuning we however need to reach a whole new level of simplicity and automation to help speed up the entry/exit processes of employees and keep data and permissions more up-to-date without so much manual work as now. We need to be faster and provide constant high quality. This needs automation and automatio

2
J
Sidekick (Customer)
3 months ago
X
Sidekick (Partner)
XitSakunESidekick (Partner)
asked in HCM (Human Capital Management, Payroll)

Seeking Help with Time Reporting Screens Configuration

Dear Community Members,I hope this message finds you well. I'm reaching out to seek your valuable assistance in configuring our time reporting screens. Currently, we are encountering difficulties when trying to open and input data in these screens, making it challenging to perform necessary actions.We are in the process of implementing this in a newly created IFS CLOUD(23R1) environment. Any helpful documents or resources you could share would be greatly appreciated. Your support in guiding us on how to configure the following screens would be immensely helpful:1. My Time Card2. My Time Registration3. My Time Registration-Grid View4. Time Registration5. Project Transactions6. Time Registration Grid ViewThank you in advance for your support and guidance.Best regards,Sakun Edirisinghe

1
ADDMARIAE
Superhero (Partner)
3 months ago
F
Do Gooder (Partner)
Frank WeberDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

poosibility to restrict access to employee selection templates in IFS Cloud for a defined group

Hi Community!I have another interesting and (from my point of view) relevant question concerning the restricted usage of employee selection templates.As you might know I can define different employee selection templates by using different selection parameters (Like Position, Schedule, Wage Class and so on)As far as I konw this is mainly used to generate anual Absence Allowances for Vacation or Special Vacation for heavily disabled empoloyees.Now I have a situation, that a certain group should not be able to see all the templates and so I am looking for a way to restrict access to certain selection templates for certain employees.The reason of this issue is the “My Team Absence Calendar”-Page because if I use the Selection Criteria- Button as an employee I can see all the templates:As you see there are both selection templates visible for this employee. What I am trying to archive is that this employee can only see the first template and the second one shouln’t even be visible nor selec

1
M
Hero (Employee)
3 months ago
D
Do Gooder (Customer)
DBowdenDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Ongoing absences being reticked.

Hi all,Apps10 UPD18We have had quite a few bugs with ongoing absences not working as expected.When a user has ongoing absence ticked and then returns to work. The clocking will end the ongoing absence as expected. Fine.However when a user returns to work and either forgets to clock in or works from home then even if the ongoing absence has been unticked by HR then it reticks the ongoing absence when the background job runs at 12.10am to forward the absence.The only way to prevent this from happening is to remove the absence interval in time card day as well as unticking the ongoing absence.Is this expected and normal behaviour?Would it not make sense for the absence interval for that day to also be removed when ongoing is unticked as its ending the absence for that day.Thanks  

1
ADDMARIAE
Superhero (Partner)
3 months ago
T
Hero (Customer)
TosohLBlumHero (Customer)
asked in HCM (Human Capital Management, Payroll)

Internal Price/Employee Price

What is the purpose of the data in the screen Project Management/Basic Data/Pricing/Internal Price on the Employee Price tab?This information is also available on Human Resources/Employee Management/Employment/Standard Costs.

3
M
Hero (Employee)
3 months ago
S
Do Gooder (Partner)
smendisDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Time Registration window giving an error after applying 23R1 SU8

One of the customers have reported that they are seeing the below attached error when navigating to the "My Time Registration" and "My Time Registration - Grid View" Screens. They have seen this issue after the SU8 was applied to the customer environment.I spun up a new DEV Environment in the Build Place and I was able to recreate the above issue for the same customer. I believe this might be something to do with Metadata, because I could not find any invalids in the DB as well. Also I tried clearing the Projection Cache and Metadata cache in both the UsePlace Environment and the BuildPlace DEV Environment but I still get the issue.Clear Projection Cache usinghttps://<ServerName>:<Port>/main/ifsapplications/projection/ClearCache?METHOD=CLEAR_PROJECTION_CACHE&VALUE=*Clear Metadata Cache usinghttps://<ServerName>:<Port>/main/ifsapplications/web/server/clearmetadatacacheI have also tried adding some dummy data and deploying the projection again but still I get

2
S
Do Gooder (Partner)
2 months ago
E
Do Gooder (Customer)
ERJJUUSOKORODo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Timeclock not showing balance

Our Timeclock has button for Balance. It brings up new window for showing the balance, but there is no data except name on left upper corner. Buttons for timecard and arrival time are setup same way and those work fine, but balance is not showing up. (Sorry for finnish language. Name under Saldo=balance, but no info on Balance type or value)  This is configuration for Balance button.

1
K
Do Gooder (Employee)
3 months ago

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