This will include the questions related to Financials.
- 3,013 Topics
- 8,651 Replies
(QR Code) Scanning for automated data entering
We are considering to implement a (QR) scanning solution for QR invoices. We want to scan the QR code and automatically fill in the available information into the specific fields. Is there a standard solution for this? Do we have to use a specific interface instead of the data entry screen? Or is there any other easy way of implementing this?
Matching Supplier Invoice with PO
Hello, At the moment, if we have a PO with multiple lines, when Finance receive an invoice, they manually enter the invoice against the PO number. IFS will then auto-match that invoice against any receipted line on the PO and if there are 10 lines, there is a 1 in 10 chance of it matching the right line. When it matches the wrong line, Finance have to manually correct it, by deleting the wrong match and finding the correct one. It works well when there is only 1 line, but we have started to look at consolidating reqs into fewer orders, which will create more work, not less for finance. Ideally, we would want to enter the relevant PO Line # when the invoice is entered, so IFS knows what to match it to, but there is currently no option for that. Does anyone have any experience of this and a solution? We are using IFS Apps 8. Regards Shaun
I am in the process of setting up Positive Pay as a Batch Process file out of IFS, using the standard External File Type ExtPosPayCheck. We have multiple companies in our IFS instance that we pay from. I would like to generate a single file to send to the bank since all of the accounts are with one bank, but I’m not seeing that there is a way to do this - am I missing something, or is it correct to say that I will need to schedule a batch process for each company individually?Thanks, Cynthia
Posting control error
Hi Folks, There is an error in Maintenance Posting analysis. Error: Value is missing or has an invalid time interval for posting type TP1 control type C55 code part B in company 1001. I have checked the prepostings added to Work order and all are added correctly and also they are in Posting control Navigator. Can you please help here Thank you !!
Setting up consolidation in IFS 10
We need some help with the consolidation process in IFS 10. We have succeeded with some of the steps but there are some issues left, e.g. currency translation and elimination of inter-company transactions. Below I list the steps that we have done. Map subsidiary accounts (Accounting rules -> Code string -> Accounts field Account group) Specify which months to consolidate in the parent company (Financials - Consolidation -> Group Consolidation -> Balance Transfer and adjustment -> Reporting status) Give permission to employees to perform the consolidation. (Financials - Consolidation -> Group Consolidation -> Consolidation Basic Data -> Consolidation Security) Transfer data (Financials - Consolidation -> Group Consolidation -> Balance Transfer and adjustment -> Balance Transfer Assistant) Approve reporting journal (Financials - Consolidation -> Group Consolidation -> Balance Transfer and adjustment -> Reporting status) Create consolidation str
Reconciling Received Not Invoiced Report to GL
Hi Guys, I having a trouble with reconciling Received Not Invoiced Report to GL. Does any of you know exactly which Posting Types should be considered when matching Received Not Invoiced Report. With some investigation I understand that M10, M14 and M18 should be considered. There are other types of postings like M189 and M196 posted to similar account. But I do not see these amounts related to Arrival charges in Received Not Invoiced Report. Thanks
Cancel Manual Voucher / External Voucher
Hello, Does anyone know of a way to cancel a Manual Voucher? Or if someone uploaded an external voucher to the GL that is not approved yet? I see no way of doing so, short of posting it and creating a reversal voucher, or in the case of a manual voucher, deleting all rows except 2 lines and doing a debit/credit to the same account/cost center. Just wanted to see if anyone had a trick for this. In version 9 they introduced this “Cancelled” status but doesn’t look like we can set a voucher to that. Thanks!
How To Print Multiple Invoices Into Single PDF File
Hello Everyone, We currently generate one invoice per customer order and email the customer a PDF of the invoice during the invoicing process. Some of our customers have requested we send them just one PDF containing multiple individual invoices. The customers want a separate invoice number for each order which we believe rules out using collective invoices. Finance would like to have IFS basically print each invoice into a PDF and merge each new printed invoice into the same PDF so when a customer opens the PDF they’ll see multiple invoices within the same file. Thank you,William Klotz
Is it possible to pay a Supplier Invoice in a different currency than Invoice Currency?
Hi all, Has anyone ever tried to pay a Supplier Invoice in a different currency than the Invoice Currency?We have received an Invoice in Angolan Kwanza, but we don’t have a Kwanza account. Now the bank is rejecting a fx. trade upon payment. Therefore we got the idea to pay the invoice in USD instead. Anyone knows if this is possible to trigger from IFS?
Electronic Invoices (EDI 810) Charges - XML File
Is there a way within IFS to have charges on an invoice show as actual “charges” versus a line item in the INVOIC XML file? As an example, when an invoice for a customer order with a freight charge, drop ship fee, etc. is printed, the charges show at the bottom of the invoice after the line item; where as the INVOIC XML file for the same invoice shows the charges as an additional line item on the order (see screenshot). This causes issues when the X12 810 Invoice is generated as the charges are listed as lines versus in an SAC (securities, promotions, allowance, or charge information) segment. I checked the XML file for the INVOIC within IFS Apps 9 and there is not a section for charges. I’m sure other IFS customers must have experienced this at some point so I’m hoping there is a way to correct this without rebuilding the INVOIC XML schema.
GL reversing entries
Hello to all the Accounting members, we are tying to configure IFS to automatically reverse a GL voucher entry after the first of the month. This is the classic accrual type of GL entry whereby we make a GL voucher transaction entry in one month and auto reverse it the next month after the actual charges post to the balance sheet. When creating a manual voucher entry, we do not see anywhere we can set a reversal. We are on IFS APPS9, UPD16. How can this be achieved in IFS? There has to be a way as this is Accounting 101.Thanks!Mark
Customer Invoice Posting error
I am trying to post a customer invoice for return order, but getting following error. Invoice.ACCERROR1: Error (invoice XXXXX currency account is not balanced.) While posting invoice CD XXXX. I have checked the amounts they are same and it does not seem to be related to Currency type. Next thing what I think is could be invoice date issue but not sure. Can you guys please me here.
M19 and M20 error while matching invoice with PO
Hi, In IFS10 we are error while matching invoice with PO Receipt. System is asking for creating of posting control M19 and M20 where as the the PO does not not contain any Inventory part and M20 and M19 should come in to pictures only in case of inventory part. Regards, Mukesh
Sending Customer invoices - Instant/Manual
Trying to set up the automation and facility to directly e-mail any manual/instant invoice we create. We have an e-mail event set up, but cannot get customer e-mail to pull through, which field should this be entered on to populate? Another way I had tried was setting up e-invoice in supplier card, the IFS Help section advises I can change the address after saving to an internet e-mail address, but I get an error when trying to change/save this?
Bank Reconciliation process - automatic Transaction Matching
Hello, We are looking to use the Bank Reconciliation process where we upload from our bank the cashed checks so we can mass “cash” them. Our daily files could be quite large. When we test this process and let’s say want to remove the bank statement due to an error, it’s telling us we need to unmatch each check first one at a time! This would be very time consuming! I remember testing this in version 7.5 and pretty positive I could just remove the whole thing without performing this function. Does anyone know of a way to remove the bank statement in version 9 without having to go to each line to unmatch? I may just be missing something in set up. Thank you in advance!
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