HCM (Human Capital Management, Payroll)

This will include the questions related to Human Capital Management and Payroll.

  • 1,278 Topics
  • 3,239 Replies

1278 Topics

C
Sidekick (Partner)
CurJulieTSidekick (Partner)
asked in HCM (Human Capital Management, Payroll)

Use of Context in Aurena

Is it possible to create a context in Aurena page designer that has a condition where the attribute is ‘REPORTCODE’. In the picture only these are illustrated  [ COMPANY, USER, USERGROUP, WAGECLASS, LEDGER ] as valid attributes. I am in doubt if these are the only attributes to make a condition with or if it is possible to use others?   

2
T
Hero (Employee)
2 years ago
J
Sidekick (Customer)
jdohertySidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

User is in Employee screen but not in Employee view

I am using Apps 10 and there is a view called “Employee” that when I select everything from it in Oracle it does not return a lot of Employees that are in IFS. Some users who are visible  in all the relevant screens in IFS are not returned when I select from this view.I cant find any logical unit that is linked to this view. I need to know what screen in IFS is linked to this view so I can see why these users are not displaying in the select statement.Hopefully someone can help.

2
J
Sidekick (Customer)
3 years ago
A
Do Gooder (Customer)
AdriaanDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

automatic prefix on new employee number

hi all,we use IFS 10 and want to put a prefix on new created employees in a specific company.  IFS does automatic numbering, but is that configurable with a prefix (per company) ?

2
A
Do Gooder (Customer)
3 years ago
T
Do Gooder (Partner)
TolkounaiDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Surveys - enter on someone's behalf

I was looking into the survey functionality. It does seem like it requires the user setup to be able to take a survey.  For employees that might not have the access to the system, are there other means of entering the survey on someone’s behalf? 

2
T
Do Gooder (Partner)
3 years ago
A
Do Gooder (Former Employee)
Anita DaviesDo Gooder (Former Employee)
asked in HCM (Human Capital Management, Payroll)

Error in Employment Information

When trying to change the employment information against the employee file to set an employee as a time clock user or change the card number there is a server error on trying to save.Database error occurred. Contact administrator.        Url: https://ifspseu-d05.demo.ifs.cloud/main/ifsapplications/projection/v1/PersonnelFileEmployementHandling.svc/CompanyPersonsSet(CompanyId='50',EmpNo='90034')        Date = 2021-03-01T15:32:19.367Z        Client version = 21.1E.1.20210115082100.0

2
A
Do Gooder (Former Employee)
3 years ago
M
Sidekick (Partner)
MariaNSidekick (Partner)
asked in HCM (Human Capital Management, Payroll)

Credit Card Setup for Barclays

Hi everyone, I am trying to set up company credit cards for one of our customers and am not sure if it’s actually possible to do. They are using Apps 10 and when I try to enter the credit card details I have a mandatory field for the Card Type that doesn’t contain their preferred choice of credit card provider (Barclays). Am I right in saying Barclays is not supported or can one of the available options be used if the setup is identical? Thank youMaria

2
M
Sidekick (Partner)
3 years ago
C
Sidekick (Customer)
CarolineSidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

Restricting Access to Personnel Requisitions based on Position Access

We’re using Apps 8 Personnel Requisitions for management to notify HR of recruitment requirements.  They raise the requisitions themselves but this area of the system does not appear to provide the same security as other areas within HR.  By this, I mean that we would have expected a requisitioner to only be able to see their own or their team’s requisitions.  Currently, they appear to be able to see everything.  Is there a way of applying positional type controls to control access to this area of the system?

2
C
Sidekick (Customer)
3 years ago
C
Sidekick (Customer)
CarolineSidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

Unauthorising Time Card once Transferred

We are using Apps 8 for time recording and payroll and would like to know if it is possible to amend time registration information AFTER it has been authorised and transferred to payroll without having to re-open the payroll.The amendments required do not relate to payable elements so there would be no change to the payroll payment.

2
C
Sidekick (Customer)
3 years ago
Jeana Barcelona
Do Gooder (Customer)
Jeana BarcelonaDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

How do you rehire a former employee?

What is the best way to rehire a former employee (same company, same employee id)?  I have tried using the wizards for: New Employee, Single and Group Employee Assignments, Schedules and Rules Assignment, and Extend Employment.   We use Time and Attendance, as well as shop floor reporting, so there are many places that need a new record when rehiring (Employee Status, Employee Period, Org/Position Assignment, Schedule, Manufacturing Labor Class, etc.).  Ideally, I wish we could use the New Hire wizard, as the employee may be coming back with a completely different role that requires different records.  Any suggestions?

2
Jeana Barcelona
Do Gooder (Customer)
3 years ago
T
Do Gooder (Partner)
TolkounaiDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

HR Manager Rights - No access to the employees in Preliminary Status

Hello, Does anyone know why IFS has removed the ability to view the employees in Preliminary Status from HR Manager Rights? That becomes too complicated in setting up the New Employee Group for all HR personnel. 

2
T
Do Gooder (Partner)
3 years ago
O
Do Gooder (Partner)
OnjiraDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Address Information Setup

I would like to enter the address information but the length of address is long.How to setup address information length in IFS App? IFS Application can enter Address1 and Address2 35characters.Database is also settuped type VACHAR2(35)  Best regards,Onjira 

2
O
Do Gooder (Partner)
3 years ago
M
Sidekick (Customer)
mlcscottonnSidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

Part time bank holiday days

We have a  part time worker that doesn’t work on Mondays, when there are 5 bank holidays falling on Mondays in the year. Can IFS APPS10 calculate how many additional days annual leave this person should have or is this a manual process?

2
J
Do Gooder
3 years ago
A
Sidekick (Customer)
ArendSidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

Reconciliation of Employee Travel Claims

Hi all, How are you all reconciling the Employee Travel Claims, e.g. posting created by posting controls TX3 against EP3?In IFS8, these posting were in the same currency, and therewith simple to reconcile. However, here now in IFS10 (and as I understood, also in IFS9), the currency of these postings are different when the expenses occurred in a different currency than the local currency you will refund the employees. (E.G. cost occurred in EUR, but we will refund employee in DKK)What are you doing? Are you creating a manual voucher to offset the balances? 

2
A
Sidekick (Customer)
3 years ago
S
Hero (Customer)
SHAUN_KERSLAKEHero (Customer)
asked in HCM (Human Capital Management, Payroll)

Employee Ethnicity Data

We are currently using Apps 8, and been asked whether IFS provides the ability to store Ethnicity data by standard against an employee record?Please can someone confirm

2
S
Hero (Customer)
3 years ago
T
Do Gooder (Customer)
TroodlesDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Reminder Special Events

Has anyone used the Special Events Lobby Element  ‘HR My Employees Special Events List’, Data Source ;HR_MyEmployeesSpecialEvents’.We want to be able to change the Work Jubilee dates from every five years to 2, 5 and 10, but can only find a view ‘Reminder_Special_Events_Sub’ but are unsure how to implement the change. We plan to change the IFS view, but copy and create our own version of the view. Anyone done this before or can give advice on how to changer the Jubilee dates in the Code?

2
T
Do Gooder (Customer)
3 years ago
M
Sidekick (Customer)
mlcscottonnSidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

Employee - Contact Person

Hi,On the pers_related view there is a column called Related_id, does anyone know if this field should be incremental or not as I am unable to work out the logic.Thank you.Nikki

2
Sandun Madola
Hero (Employee)
3 years ago
C
Do Gooder (Partner)
Claire ValentineDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Apps9 Surveys - Rank answers?

For a survey in Apps9, the customer would like to present a list of 10 items and have the survey respondents rank their top 5 items in order of importance.  For example: Please rank from 1-5 where 1 is most important 5 of the options below for why you use this forum:Ease of useKnowledge of ParticipantsSpeed of answerQuality of answerUp to date informationOnly place I know to find the answerWillingness of participants to helpI find I can provide answersIt was suggested to me by a colleague I trustAccess to IFS experts both from IFS and the wider community So - the respondent would need to rank their top 5 of these answers.  I know I can set multiple choice with 5 answers, but this will just allow them to select 5, rather than to rank them - is there a way to rank or provide weight to the answers, please? Thank you in advanceClaire 

2
MadushaDissanayake
Superhero (Employee)
3 years ago
F
Do Gooder (Customer)
felicity.caldwellDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Payroll Pension suspensions

Hi, We are having an issue with the contributions tab in payroll info where it is randomly suspending contributions when a future date is entered but is not then activating when it reaches the future date. This isn't happening consistently so just wandered if there is some set up missing somewhere, has anyone come across this? We are using Version 8 SP1. Thanks 

2
F
Do Gooder (Customer)
3 years ago
B
Sidekick (Customer)
BLLKaterinaOSidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

Adding New country to "citizen of" list

Hi,  I would like to ask if anybody knows (or done it) how would I add a new country to "citizen of" list under Employee area » Personal tab » Misc tab » Citizen Of. I have been asked by our HR and have no idea if this is possible or not. Can somebody help, please? Thank you Kind Regards Kate  

2
B
Sidekick (Customer)
3 years ago
K
Do Gooder (Partner)
KLNADEESHDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Aurena Notifications.

Is there a diffrenece between alerts, notifications and system messages in Aurena?

2
L
Hero (Partner)
3 years ago
A
Do Gooder (Customer)
astarkDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Clocking Schedule issue

We have 3 guys on a compressed schedule, Wednesday has no time clocking until the Thursday clocking occurs.  When they clock in on Thursday, it's putting that clocking on Wednesday with a Thursday date, and then giving an error of "already clocked in" because there is no clock out for Wednesday. What are we missing in the setup of their work schedule to prevent this issue from occurring? 

2
A
Do Gooder (Customer)
3 years ago
M
Sidekick (Customer)
mlcscottonnSidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

Document Management

is there a way of only showing certain document classes for certain views? For example when creating an expense and you attach a document it only shows the document class you have set-up for expense receipts? Thank you.Nikki

2
M
Sidekick (Customer)
3 years ago
M
Sidekick (Customer)
mlcscottonnSidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

Aurena Expense Sheet

When you use the Quick Expense Reporter in Aurena, we are unable to attach documents/media.When we try to attach an image we get the following error:We also get the same message when we try to attach PDF’s, ideally we want to be able to attach media as most people will be filling out expenses on there phone.Are we missing some set-up in  document management?Thank you.Nikki

2
M
Sidekick (Customer)
3 years ago
P
Do Gooder (Customer)
PatrickCukaDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Terminated team members and prior project time/expense sheets

We are running into an issue where a team member is terminated, the information passes from our employment software into IFS and then we cannot confirm, approve, authorize that team member’s final expense sheet.  We’ve tried changing their status back to Active and that doesn’t work.  Does anyone have any words of wisdom of what else we need to change so we can finish processing expense sheets?

2
P
Do Gooder (Customer)
3 years ago
T
Do Gooder (Partner)
TolkounaiDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

External Absence Import Type

Hello, Anyone loaded absences externally. Do i need to load absence limits prior that?  

2
Dismanthi Dissanayaka
Hero (Customer)
3 years ago

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