Buying (Procurement, Demand Planner, ASC, SRM)

This will include the questions related to Procurement, Demand Planner, ASC, and SRM.

  • 1,785 Topics
  • 4,896 Replies

1785 Topics

eqbstal
Superhero (Partner)
eqbstalSuperhero (Partner)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

PO entry problems after installing IFS21R2 upd 8

After an upgrade we have a problem when trying to add a purchase order. We get the following message:Database error occurred. Contact administrator.         Url: https://customer-cfg.ifs.cloud/main/ifsapplications/projection/v1/PurchaseOrderHandling.svc/PurchaseOrderSet/IfsApp.PurchaseOrderHandling.PurchaseOrder_Default()        Date = 2022-09-14T13:47:03.992Z        Request Id = b117c718-26a8-4124-83c4-61b60c0d24ef        Client version = 21.2.8.20220505044635.0The environment was virgin at the moment of upgrade. After that Company, Site, Purchase Part, Supplier were entered without problems.Preparing a requisition and generating a PO from it, was no problem.Anyone an idea what causes this? Why do we get the error message at the moment the + icon for a new Purchase Ordere is used.When trying to duplicate the PO generated via the Requisition, the following error is shown: 

1
eqbstal
Superhero (Partner)
1 year ago
E
Sidekick (Customer)
eedwardsSidekick (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Manually Close a Purchase Requisition Connected to a Purchase Order

First, I apologize if this is in the wrong sub forum. This question technically touches 3 different modules (Projects, Work Orders, Supply Chain), but since it ultimately involves trying to change a purchase requisition status, I thought procurement would be the most relevant. I am wondering if there is a way to manually close a purchase requisition that is connected to a PO when the system didn’t automatically switch the req status to closed.We are trying to close out a project that has connected work orders and associated purchase requisitions. The purchase requisition lines have been converted to purchase orders and the purchase orders have been closed (or cancelled in one case). However, we are unable to close the project activity because there are outstanding open requisitions associated with the connected work order. Generally the requisition status changes to closed once a PO is created, but for 4 requisitions associated to this project, they are still stuck in released. It’s po

1
P
Hero (Employee)
9 months ago
E
Do Gooder (Customer)
emilyk8rDo Gooder (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Multiple Supplier Part Numbers for One Inventory part

How do you set up an Inventory Part that can have more than one supplier option?  For example - - I have a coil - Part number ABC.  This same coil is made by manufacturer Apple, Beta, and Charlie.  They have their unique supplier part number - - but I am using the same distributor for purchasing them.  How do I set the Inventory/Supplier for Purchase part record so I can choose which manufacturer to order - as their inventory is available?

1
S
Superhero (Customer)
1 year ago
S
Sidekick (Customer)
siboucSidekick (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Merging parts (or linking them)

Hello community, Two sites we have are in an internal supplier/customer relationship. The problem is they have some parts that are physically the same, however they have different part numbers.I would like to clean this up with a single part number for both.Is there a way that the historic data of the part number I drop is linked to the new part #? Or maybe a way to merge both part # into something new, but with the old data linked to this merged part #?For example, I have part ABC in site 1 and part XYZ in site 2. Both are exactly the same, apart from their part # and site in IFS. If I make part XYZ obsolete in site 2 and I create ABC in site 2, I would still like (as a buyer) to be able to make a search on the quantity of ABC we purchased from site 1 and 2 in the past years and have the data from ABC and historic XYZ (without having to specifically ask to get XYZ data).Does it make sense?

1
S
Superhero (Customer)
1 year ago
K
Do Gooder (Partner)
kumarmvnkDo Gooder (Partner)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Can i make a few supplier viewable only by a group ?

As all suppliers can be viewed by all in Supplier 360. Can i create certain suppliers can be made private to the business and only to be seen by named people through the supplier 360 view ? 

1
S
Superhero (Customer)
1 year ago
M
Do Gooder (Employee)
Marina_MoorDo Gooder (Employee)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Wrong Next Step in Shipment Flow for the CO Line with Supply Code "Purch Order Trans"

Hi Team,when creating CO Lines with two different Supply Codes Invent Order and Purch Order Trans:Than release the order and check the Shipment lines: So the next Step in Shipment Flow should be “Reserve, Create Pick List” and not “Create Pick List” because the second line with Purch Order Transit is not arrived and reserved. When testing same behavior but with both of CO lines with Supply Code “Invent order”: than release and check the shipment lines: → so in this case the next step is correct, the second line is not reserved and I can see It also in the next step.

1
F
Hero (Employee)
1 year ago
M
Sidekick (Customer)
mmossSidekick (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Notification Schedule Purchase Authorization

How can I get this job to work for the Purchase Order instead of the purchase requisition?

1
william.klotz
Superhero (Customer)
1 year ago
L
Do Gooder (Partner)
lathifulpDo Gooder (Partner)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Purchase Window

Ifs.Fnd.FndServerFaultException: ORA-00904: "CODE_J": invalid identifier, in IFS APP 9 UPD 14 and oracle 19c

1
P
Hero (Employee)
1 year ago
G
Sidekick (Customer)
GDrysdaleSidekick (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Charges on Supplier for Purchase Part not included in the Part Cost

IFS Apps 10.Charges on Supplier for Purchase Part not included in the Part Cost if any option is selected in Distribute Charge ByExample:Distribute Charge By = NULLCost Calculation RunStd Lot Size = 10. Purch Charge on Supplier = 1000/10 = 100.00Change to Distribute Charge Per AmountCost CalculationPurchase Charge on Supplier disappears.This means we cannot use the Distribute Charge By options without the Part Cost being incorrect.Has anyone else come across this?Kind regards,Graham

1
J
Do Gooder
1 year ago
S
Sidekick (Employee)
ShouSidekick (Employee)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Ruturn Good to Supplier after PO is closed, payment is posted to GL

Hi,  I know IFS can return goods to supplier1)when receiving the goods2 )when PO is still open3)when PO is closed , invoiced , but Not posted to GL yet My question is , when a PO is already closed , invoiced , paidand payment is already posted to GL.eg: after 2 month , we find a defect , and would like to return to supplier. which function to use to return goods &  get credit? Thanks, 

1
P
Hero (Employee)
8 months ago
M
Sidekick (Customer)
mmossSidekick (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Purchase Order Authorization Rule

Hi, I have setup multiple steps for Auth based on spend amount. For high dollar spends the system requires each step to be authorized in order to view the next step in My Purchase Order Authorization screen in Aurena. Does anyone have a method to only trigger the last step in these scenarios?

1
R
Hero (Employee)
1 year ago
W
Do Gooder (Partner)
Winterg903Do Gooder (Partner)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Can you attach projects to MRB Cases?

Can you attach projects to MRB cases ?

1
K
Sidekick (Employee)
1 year ago
P
Do Gooder
pvan4100Do Gooder
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Send Customer Schedules to MRP

Hello, We are currently on IFS8.I was wondering if we can have customer schedules included in MRP.Can you guys please help me with the process to send customer schedules to MRP?TIA

1
P
Hero (Employee)
1 year ago
S
Do Gooder (Customer)
SN03Do Gooder (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Api Call to update Price on the Purchase Order line

Hi, I want to just update the price on the PO line. I am able to do this in the application but i want to do this using the API without updating any other values. Is there a call to just update the price? 

1
S
Do Gooder (Customer)
1 year ago
H
Do Gooder (Customer)
hwilkieDo Gooder (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Recording Weight & Material Type on Purchase Orders

As part of a carbon reporting initiative, from 2023 we are being asked to record the weight and material type of components being ordered. (currently an Apps 9 user).We use a mixture of purchase parts & inventory parts. However, the vast majority of our goods are no part order lines. I am trying to consider the best approach for a solution. I see on Inventory Parts there is a Weight Fied, we might just need to add a field for material type. Also custom fields on the no part order line tab for weight and material type is my current line of thinking.Is anyone else considering or have a solution in place for this? Any alternative ideas appreciated.

1
P
Hero (Employee)
1 year ago
Malsha Amarasinghe
Hero (Employee)
Malsha AmarasingheHero (Employee)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Blocking the use of a purchase part

A purchase part connected to a supplier can be blocked from usage by setting the status to 'Not Active' in Supplier for purchase part/General tab.For an inventory purchase part,  we can block the part being supplied by changing the Part status in Inventory part/General tab.Is there any other way to block the usage of a non inventory purchase part and purchase parts not connected to a supplier? 

1
D
Hero (Employee)
1 year ago
Charana Udugama
Superhero (Employee)
Charana UdugamaSuperhero (Employee)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Supplier Schedule Lines 40 Million Records

I came across a case where a simple search in Supplier Schedule Line takes around 1 hour to return results.We’ve investigated and narrowed down that the condition that gives the biggest performance hit is the between condition applied on ‘Created’ field.However, further investigation showed that the supp_sched_line_tab had more than 40 million records. So, the performance hit is self-explanatory.40 million is a way too big of a number to exist in a single table. My question is, is there a procedure to clean up older / completed Supplier Schedule Lines in apps 8?  If there is, where can I find more information on that?  

1
S
Sidekick (Customer)
1 year ago
M
Sidekick (Customer)
mmossSidekick (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Part Creation Restriction

Hi How can I restrict a users from creating a Part record in Aurena but allowing them to make edits. Thanks

1
Charana Udugama
Superhero (Employee)
1 year ago
A
Do Gooder (Customer)
amandaurupDo Gooder (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Posting Acknowledger on PO

Hi all, I have found very good information about the use of Acknowledger and Authorizer from a previous topic. This is now unfortunately closed for questions, as one has arised for me. Is it possible to put the Acknowledger on the PO?In our case, we have PO’s which needs to be approved by the PO requester before we receive the goods or services in the system. This could be done via the Acknowledger role I believe, BUT it will not always be the same person needing to acknowledge as this will change from PO to PO. Is it then possible to put a person as the acknowledger on the PO, so that will be taken into account when invoices is received and is in posting? And is it further more possible to have an acknowledger before the goods/services has been recieved? As this is also part of our approval process, that the person confirms the amount/quantity is correct. Hope to recieve some answers to this topic!

1
R
Superhero (Employee)
1 year ago
M
Sidekick (Employee)
Matti ToppariSidekick (Employee)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Regarding Self Service Procurement

If you use suppliers webshop in Self Service Procurement portal are there some instructions what to agree (or how the set up at webshop should be) with supplier in order to get what you selected as Product Line back to IFS and if you have added suppliers part no to supplier for purchase part info should it be updated to the Product Line as Part no or not?   

1
H
Do Gooder (Employee)
1 year ago
J
Do Gooder (Customer)
Jonathon.PayneDo Gooder (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Conditional Formatting - Show duplicates on the Project Navigator demand screen

Is there a way to use conditional formatting to flag any duplicate entries in the demand screen within the Project Navigator module?

1
Link
Superhero (Customer)
1 year ago
M
Sidekick (Customer)
m.arifSidekick (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

changing the wanted delivery date gives error

While trying to change the promised date in purchase order line we are getting error saying that, how can i edit and enter the promised date. WIll this change reflect in connected customer order where created the po using purchase order trans.

1
william.klotz
Superhero (Customer)
1 year ago
M
Do Gooder (Partner)
MuhaDaDo Gooder (Partner)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Email purchase order in IFS Cloud not generating PDF

When we try to Share => Email in a purchase order, the background job is created but no pdf is generated. In Report Archive => Show documents  we get Error Message: PDF not found. and no job in print manager is created either.IFS Cloud 22R1

1
jzouaoui
Sidekick (Customer)
1 year ago
R
Do Gooder (Customer)
RuckieDo Gooder (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Demand Planner Client - Complete DP Data Refresh

Hi, Does anyone know what the task (job) “Complete DP Data Refresh” functionally does and if it is an essential task to routinely schedule for a live running demand planner client? I have a demand planner manual that details the available demand planner tasks however it does not disclose the specific actual actions that are carried out by “Complete DP Data Refresh” task and the impacts/changes they have on the client. Thanks

1
Richard Owen
Hero (Employee)
1 year ago
S
Sidekick (Customer)
SohailSidekick (Customer)
asked in Buying (Procurement, Demand Planner, ASC, SRM)

Part allocating payment to a supplier invoice

hi guys,we have made advance payment to a supplier. Now that we have received the invoice and want to allocate the payment to the invoice. Payment is partial, how can i allocate this? 

1
G
Sidekick (Customer)
1 year ago

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