Topics started by SMcLees
We are trying to look into efficient ways of re-charging a customer for exactly what we have been billed for by a supplier. I’ve been pointed in the direction of the Forward Supplier Invoice transaction, but looking for a process on how to to best set this up to test if it gives us the solution we require. Mainly around report code at the moment as my initial testing has failed with an invalid Report Code
I’ve set up new payment terms in IFS for 60 days from End of month. This appears to be calculating 60 days from invoice date and then pushing out to End of Month, anything dated in June is due on 31st August. Is it possible to calculate End of Month then 60 days, for example anything dated June would be due on 29th Aug (60days from 30th June)?
Does IFS offer any smarter process for reconciliation of Supplier Statements? Currently we will export individual supplier ledger into excel and match with the statement provided, manually checking for discrepancies or balance. Curious if anyone had a quicker/smarter process for these that can reduce the time spent on these?
How does a Non-Supplier Payment get allocated? I’ve tested one which has pulled through onto a BACs run fine, but when acknowledging the payment run i get an error because of this? I thought having the payments value and coding entered in the Non-Supplier Payment screen would act as allocation?
when attempting to cancel the matching of a customer mixed payment then we have this error; Wrong Requirements for account 1900. Please check code part demands Mixed payment cannot be cancelled as there is a supplier payment included that has been cancelled. How can we rectify this and remove the allocation of this payment from customer account/invoices?
When uploading a bank statement for reconciliation, is there any way that IFS can read a description from the bank statement and automatically allocated this to a supplier or customer account, removing the need for manually crating a mixed payment for each of these?
When posting certain Direct Cash mixed payments, some specific ones to GL codes need to be same Tax Code/Direction etc. Other than user knowledge, is there a way of setting up GL codes that the tax selections etc are pre-populated to ensure they are posted correctly?
What are possible reasons for a receipted PO to not pull through to an invoice in posting proposal? The receipted line is not in list of connected invoices so doesn’t appear to have been matched, there is no receipt ref on posting proposal blocking it from coming through. The receipt history has full receipted amount and invoiced qty as ‘0’
Can a customer be linked to a supplier PO or invoice line? We have a new process starting and are looking to pay a supplier on behalf of customer, then deduct that payment from what they have to pay us (or conversely what we should pay them). Basically we will have transactions on a customer account, and we have to deduct specific supplier invoice, to calculate final balance. Can’t just link supplier to customer, as x supplier might be related to more than 1 customer, so can a specific supplier invoice or PO line be linked to customer account to help calculate this?
When using the bank statement upload, is it possible to have automatic allocation to a supplier/customer account. If we have 100+ transactions on a daily bank statement with a specific identifier, can IFS read that and upload the payment to account - to remove the need for us to process a mixed payment for each entry
Have noticed on the Posting Proposal screen for an invoice which is against a Supplier that is set up with details on ledger that there is the ‘One-Time Specific Information...’ option when RMB on this screen. This appears to allow us to enter new details, Name/address/bank details etc, on a Supplier account that is already set up? Why would that option be available and what would it be used for?
I can see IFS has an option of making suppliers/customers one-time. I can understand the benefit to getting a one off invoice on IFS with this, can can be tracked and paid in BACs run etc What is the benefit to someone setting up the account as opposed to a permanent account. Trying to work out if I ask someone to set up a one time supplier, why wouldn’t they just set up a regular supplier account to cover any possible future use?
A customer occasionally deducts values for returned goods on large payments which don’t completely match with invoices that have been sent. When allocating the short payment can we raise an internal debit note to sit on the customer account until such time the value is agreed/approved and a credit can be raised?
Is there a standard template format that is used for uploading customer and/or supplier invoices? We currently have a process of invoices being created by manually inputting data from a s/sheet, if we could upload this it would save time and reduce risk of human error or mis typing info We have a scanning system which will extract data from supplier invoices, but we need a format that we can put this information into that helps us scan direct into IFS and remove manual input
We are looking to improve out process for for setting up new suppliers, which is very n=manual at moment with double entry of completing forms for approval then entering into IFS I’ve noticed IFS has a ‘template’ that can be used for new suppliers, but is there any process that will allow an employee to register a new entry and then have it approved in IFS?
If we have a PO receipt that doesn’t match the invoice because price is different, the stock has been consumed and PO closed, is there anyway the price can be updated and the PO matched without unmatching and reversing the POs or raising a supplementary PO for the difference?
Enter your username or e-mail address. We'll send you an e-mail with instructions to reset your password.