HCM (Human Capital Management, Payroll)

This will include the questions related to Human Capital Management and Payroll.

  • 1,280 Topics
  • 3,243 Replies

1280 Topics

bernd.kuebler
Do Gooder (Customer)
bernd.kueblerDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Absence half day and overtime

Hello,we are facing the following issue which I can't get set in IFS.Absences are recorded in hours. The employee has a half day absence on one day, which equals 4 hours. This can also be requested and is also taken into account on the time card day. Now the employee records his time for the rest of the day, if he is working 4 hours the calculation is correct, 4h absence, 4 hours working time. But if the employee works 5 hours on the day, then not one hour of flextime is calculated, but the absence is reduced to 3 hours. The absence should not be changed and the one hour should increase the balance of the flextime.Is this possible, if so how must this be set? I have tried many different things using the Absence parameters, but I am not getting anywhere. Can you help?  Thanks Bernd

1
A
Sidekick (Customer)
10 months ago
S
Sidekick (Employee)
Sanduni AriyarathnaSidekick (Employee)
asked in HCM (Human Capital Management, Payroll)

Absence Configuration> Absence group> Main Registration type

Customer has setup absence type with “Main registration type” as follows: If customer try to record absence under SLO2, SL03, SL04 which was not registered. They receive below error message. Can someone please explain the how IFS functionality works when we tick “main registration type” in absence group.  

4
S
Sidekick (Employee)
1 year ago
Sachin Vithanage
Hero (Employee)
Sachin VithanageHero (Employee)
asked in HCM (Human Capital Management, Payroll)

PAYE Tax Sri Lanka

A customer wants to know how to add the Pay as You Earn Tax (Sri Lanka) function in the HR and Payroll module. What configuration steps need to be followed?

0
Sachin Vithanage
Hero (Employee)
1 year ago
Sachin Vithanage
Hero (Employee)
Sachin VithanageHero (Employee)
posted in HCM (Human Capital Management, Payroll)

When entering Address on Person and tagging it as ‘Work’ it will end up on Employee as ‘Private Contact Information’, despite having marked the address as ‘Work’.

In Cloud 22R1, when entering Address on Person and tagging it as ‘Work’, it will still end up on the Employee file under ‘Private Contact Information’, despite having marked the address as ‘Work’ on Person.PD team acknowledged that the current behaviour is not the best way of handling Private Contact Information. They have already started new developments to redesign this functionality to represent contact information in a better way, but these changes will be only available in 23R1 onwards.Since this requirement is important to handle employee private information effectively, it would be better if the new design changes could be applied to older Cloud versions as well. 

0
Sachin Vithanage
Hero (Employee)
1 year ago
baris.halici
Hero (Customer)
baris.haliciHero (Customer)
asked in HCM (Human Capital Management, Payroll)

Organization Chart Structure

We have IFS 9The following picture shows the organizational structure that I have created.present, faultyEmployee A03 is in the DEP_10000 department. Employee A04 is in the DEP_11000 department. DEP_11000 is a subdepartment of DEP_10000. Employee A03 is the manager of the DEP_11000 department. In this way, the manager of the A04 employee is the A03 employee.I could not implement this structure in the organizational chart.And I'm just at the beginning. For example; 3 of the 5 employees in a department have subordinate departments, 2 of them have no subordinate departments. There are many such structures. But I couldn't find the problem and solve the logic. Can you help me? It can happen in 2 ways as follows.first view orsecond view RegardsBarış

2
JONEDE
Hero (Partner)
1 year ago
Z
Do Gooder (Customer)
ZoZoDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Position ID

Hello Community,  I am after some advice please. Is the ‘Position ID’ added within the Position Structure of HCM Services significant to any subsequent activities carried out within HCM? Or is this simply a unique number to help define the hierarchy? Many Thanks,Zoe

2
Z
Do Gooder (Customer)
1 year ago
STMVALENTINE
Sidekick (Customer)
STMVALENTINESidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

Time Authorization - Unprocessed days may not be authorized

I am having an issue with an employee time not able to be completed and authorized.  I am getting the message that the Unprocessed days may not be authorized for the employee.  The clockings have all been manually entered and have an in and an out.  But I am still getting this message.  Any help would be welcomed.

2
STMVALENTINE
Sidekick (Customer)
1 year ago
K
Do Gooder (Employee)
kamil.nowakDo Gooder (Employee)
asked in HCM (Human Capital Management, Payroll)

Login history report

Hi! I have a question. Is there any way to retrieve login history report ex. from last month or week? I’ve found that there is possibility to get last user activity (from other topic) which I edited a bitSELECT a.identity, a.description, a.active, ifsapp.fnd_user_api.get_last_activity(a.identity) last_loginFROM ifsapp.fnd_user aWHERE ifsapp.fnd_user_api.get_last_activity(a.identity) IS NOT NULL 

1
Kelum Pradeep Kumara
Superhero (Employee)
1 year ago
X
Sidekick (Partner)
XitLakshMSidekick (Partner)
asked in HCM (Human Capital Management, Payroll)

Cannot see payroll postings of specific employees

Hi  User cannot see payroll postings of specific employees. IFSAPP user ID can see all postings. Since user can see other employees’ postings, this cannot be an access issue or posting issue. Kindly assist on this.   Thanks in Advance 

2
X
Sidekick (Partner)
1 year ago
N
Sidekick (Partner)
NuwanthikaSidekick (Partner)
asked in HCM (Human Capital Management, Payroll)

Time Management

Hi,My Client company has 9 different Branches and there can be instance where the customer wants to declare a “company holiday” for “one particular branch” without effecting it for other 8 branches. In the Employee calendar the date needs to be marked as a “Off day”.My Question is - What is the best solution to accommodate this request without creating Nine different holiday calendars and adding different substitute schedules?  Thanks in advance !Regards,Nuwanthika

4
N
Sidekick (Partner)
11 months ago
M
Sidekick (Partner)
MariaNSidekick (Partner)
asked in HCM (Human Capital Management, Payroll)

Restricting the use of certain wage codes for manual results

Hi all,Previously in EE, we were able to restrict the use of a wage code in the time card by setting ‘Allow Manual Results’ to No. This works for time card users and employees who are clocking. However, it didn’t work for time registration users.I can see there is now a new option in Aurena Apps 10 called ‘Restrict Direct Reporting’  I was hoping this would now also restrict the wage code for time registration users but after some testing it doesn’t seem to do so. Does anyone know what this is supposed to do that is different to the toggle ‘Allow Manual Results’? Thank you

2
M
Sidekick (Partner)
1 year ago
M
Sidekick (Customer)
mariamejlholmSidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

Overview of HCM functionalities IFS apps 10 IEE, Aurena and Cloud

Is it possible to gen at overview over the HCM functionalities in IFS apps 10, Aurena and Cloud to compare?  

2
KristenGastaldo
Superhero (Employee)
1 year ago
AndyPurdey
Sidekick (Customer)
AndyPurdeySidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

Employee Objectives and Activities Email function

Hi Guys,At present, if an employee fills in the Employee Objectives and Activities session an email is sent to the Employees Manager.If the Manager then makes changes on the same screen, it appears that the manager is notified of his own changes and not the end employee.Is there a setting that will allow the employee as well as the manager to get emails from this window when changes are made? Thanks

0
AndyPurdey
Sidekick (Customer)
1 year ago
K
Do Gooder (Customer)
KMANWARINGDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Access to Employees in Preliminary Status

Hi I would like to know if it’s possible to enable access to employees in the Preliminary status through supervisor access or in any other way?I am aware that access can be granted via the ‘HR Application Manager’ checkbox but I would prefer not to use this if possible. Thanks

2
S
Sidekick (Customer)
11 months ago
E
Do Gooder (Customer)
EDRMIHAYLOVADo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

View all users logged in the last 7 days and the duration of their session

How can I see all user sessions in the last N days and their durations? System Version:IFS Aurena framework version: 22.1.4.20220707061853.0IFS Aurena client version: 22.1.4.20220707061853.0IFS OData provider version: 22.1.4.20220707070650.0

9
E
Do Gooder (Customer)
1 year ago
F
Do Gooder (Partner)
Frank WeberDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Questions concerning Quick Expense Reporter in 22R1

Hi Community! After participating in the E-Learning for HCM in 22R1 in the Academy I have some questions concerning the AI enabled Quick Expense Reporter: What about foreign currencies? Are they recognized and are they automatically transferred to the currency which which the expenses are paid out? For example I have scanned a receipt with Dollar, but payout will be done in EUR. Does Quick Expense Reporter also recognize dates? Example: Abroad Expense in two different countries (01.03.20xx - 02.03.20xx hotel in country 1 and 03.03.20xx - 06.03.20xx hotel in Country 2) What does it look like if there are items with different VAT rates on an invoice? Example: In Germany there are different VAT rates for Hotel accomodation and Hotel Meals. Usually they are on the same receipt. Is Quick Expense Reporter able to write to lines for this receipt in the expense sheet?I look forward to your answers! Kind regards

3
Sahan Wijerama
Do Gooder (Employee)
1 year ago
N
Hero (Customer)
NMALKIHero (Customer)
asked in HCM (Human Capital Management, Payroll)

Buffer parsing error

Hi All, Any idea why are we having this error. It is just related to 1 user .This is a custom window as well.Thanks  

1
N
Hero (Customer)
1 year ago
IsuruHimself
Do Gooder (Employee)
IsuruHimselfDo Gooder (Employee)
asked in HCM (Human Capital Management, Payroll)

Using a Service Account to query the Oracle Database

Hi, we have received the below question from one of our customers. “In the cloud environment, I have to use a Service Account when I query the oracle database (IFSINFO).  When I try and query the COMPANY_PERSON view (or any other HCM View), I do not receive any data back, although I know that the system has data in it.  I assume that this has to do with HCM Access Setup.  I have a role defined, but since IFSINFO is setup as a Service Account, it doesn't have an underlying person record that I can associate with an Access Group.  What needs to be done to enable the Service Account to see records in the database for HCM related views and tables?  I see that I can change it to an End User, but I didn't want to change that in case it breaks something else in the configuration that allows for data access to the Oracle database.  Please advise.” Please guide on how this can be achieved. 

1
S
Do Gooder (Customer)
1 year ago
G
Sidekick (Customer)
gianni.nevesSidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

IFS Cloud 22R1 - Time Clock showing nothing

After migrated from IFS9 to IFS Cloud 22R1 (all configurations have been done as the IFS Cloud documentation), and the only thing we can see on our time clock is the screens below. Anybody have any idea?    

3
M
Sidekick (Partner)
1 year ago
T
Sidekick (Partner)
TopMalinGSidekick (Partner)
asked in HCM (Human Capital Management, Payroll)

Records duplicate in time Authorization window

Hi All,As per our setup end employee register time using "Time Registration” window and Supervisor authorize time registration using "Authorization” window. I found that some records duplicate in time registration window. It is only for supervisor login. When I check with ifsapp user, it shows only one record. Seem it duplicate the same record in supervisor login.Anyone has idea why it duplicate that record only in supervisor login ?  Regards,MalinG

2
T
Sidekick (Partner)
1 year ago
P
Do Gooder (Partner)
ProShiraADo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Time Reported from Prepare Work Order/Work Task/Time Reports is not reflected in Employee Results screen.

Hi Team, Step 1: Logged in with End User ID.Step 2: Created a Work Order and reported time against the Task in the Time Reports tab.Step 3:  Logged in with the IFSAPP user.Step 4: Navigated to the Employee Results screen and queried for the time reported record. The Time Reported in Step 2 is not visible.Step 5: Navigated to "Time Registration" screen and searched for the time reported week. The Time Reported in the Step 2 is visible here.Question: Why the reported is not visible in Employee Results screen?Step 6: Go to Time Registration and did an update for any of the day in the specific week where the user has reported time.Step 7: Go to Employee Results screen and refreshed. Now the time added in Step 2 is visible together with the time reported in the Step 6. Solution Required: Time added from Work Order via Employee should be visible in Employee Results immediately for IFSAPP & Supervisors. Thanks in advance and Appreciate for your feedbacks.

2
C
Do Gooder (Partner)
1 year ago
P
Do Gooder (Partner)
ProShiraADo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Error message during deleting a User

Hi Team,We are facing a issue while trying to delete a new user created in IFS 9 Apps.Getting the below error message while trying the remove the link from Company window for that particular User. So, Kindly suggest to proceed with it.Thank you. 

14
L
Hero (Partner)
1 year ago
P
Do Gooder (Customer)
PORBBAKERDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Remove Unlinked Absences

Hi, I have a number of unlinked absence requests that I am unable to remove. Could anyone advice how to delete these records?Thanks

2
P
Do Gooder (Customer)
1 year ago
C
Do Gooder (Customer)
CAMHDMSDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Transfer To Payroll

For payroll reason we are trying to find a way to lock out any changes made to entered times after payroll has been exported. We are looking at the Transferred status on the timecards and there is little to no information. Does anyone have any advise or information?

4
R
Sidekick (Partner)
1 year ago
T
Do Gooder (Customer)
TAPBTHOMPSONDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Employee Schedule - Work Hours - Total Hrs (not per day)

Hi  I am trying to setup an employee schedule for our casual staff where they are scheduled to work a Total 40hrs per week, (5days a week for 10hrs per day), with any additional hrs works they receive as overtimeI.e. if an employee works 43hours, they should receive 3hrs as overtime  Mon Tue Wed Thur Fri Wk Total Normal 9 12 12 7 - Overtime - - - 3 - Total 9 12 12 10 - 43  When trying to set this up as a Day type schedule, I can’t seem to get the overtime to calculate correctly, as it is calculating based on the 10hr per day not the total 40hrs per weekI.e. with the above it is calculating 4hrs as overtime I can’t seem to get the Flexible schedule to achieve this either Any help would be hugely appreciatedCheers 

2
T
Do Gooder (Customer)
1 year ago

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