Document Management (DocMan)

This will include questions related to document management.

  • 694 Topics
  • 3,140 Replies

694 Topics

JusJohanU
Do Gooder
JusJohanUDo Gooder
asked in Document Management (DocMan)

DocMan upload file, Access Denied

We get this error when trying to upload a document, using IFS  Batch_Transfer_Handler_API.Upload_To_Ftp: ORA-20105: PlsqlapServer.ERRINV: Failed to upload file to Ftp server [\\<server>\F$\path\to\file\filename.pdf (Access is denied)]Caused by: ifs.fnd.base.SystemException: Failed to upload file to Ftp server [\\<server>\F$\path\to\file\filename.pdf (Access is denied)] The server is were the source file is which should be moved to the ftp-server. Which IFS service/account should have which access to this server?  Regards Johan.

2
JusJohanU
Do Gooder
3 years ago
P
Sidekick (Employee)
PIrelandSidekick (Employee)
asked in Document Management (DocMan)

DocMan Copy File To functionality in Aurena

I want to copy a file that’s in Aurena (actually it’s in THOR) to a local directory.  But, I  am not seeing “Copy File” functionality.  Did it go somewhere?  I’m also not seeing this in a standard version that’s in a customer’s database.

1
Mayura Wasantha
Hero (Employee)
3 years ago
V
Do Gooder (Employee)
VABALKDo Gooder (Employee)
asked in Document Management (DocMan)

DOCMAN FTP Server Specification

A customer of mine (Karachi Shipyards-Pakistan) requests guidance in selecting a FTP server for DOCMAN. Is there any guidelines on specifications of a FTP server? May be on OS, Memory etc. Please share any document you may have on this. Thank you!

2
V
Do Gooder (Employee)
3 years ago
M
Do Gooder (Employee)
MAFLSGDo Gooder (Employee)
asked in Document Management (DocMan)

Document Management

 When uploading one or multiple documents with specified document class, can system automatically place these documents into a document folder without manually specifying which folder? This means that document folder has been setup to be mapped to a document class.  Can a user or user group be given access to a Document Folder instead of by Document Class? If yes, once the user logs in, can the user only see the document folder where user has access to?  Can a person/person group see/filter only the document class that user has access to?   Is there a self-service portal for users - with a lobby where they can see only documents, document classes and document folder that user has at least view access?  Is it possible to see how many/what document views/downloads a user has done?  Is it possible to define the validity of user access to a document class/folder by person group instead of by person?  External customer would like to subscribe and view documents, but only document in specifi

2
Mathias Dahl
Superhero (Employee)
3 years ago
M
Sidekick (Customer)
MickDSidekick (Customer)
asked in Document Management (DocMan)

FTP - Move documents

Hi,We currently have an issue with one of our FTP servers that we use for DOCMAN so I moved all repositories to the other FTP server we use..I’ve moved all the existing files to the new FTP and created new repository, but now we still can’t view the existing documents so I’m assuming IFS is still looking at the ‘old’ location. Do I need to run the ‘Change Document Repository’ utility so IFS will look at the new location? Thanks,Mick.

3
Mathias Dahl
Superhero (Employee)
3 years ago
N
Sidekick (Partner)
nimesh
asked in Document Management (DocMan)

Enabling Media Attachments

Can someone please tell me how can I enable this media attachment option in another window?Example: This is now available in NCR window. I want make it visible in PO window.  Where will these media files be saved in the application? Is it in the same DocMan repository or somewhere else? Thanks in advanceNimesh

3
N
Sidekick (Partner)
3 years ago
Amila Samarasinghe
Superhero (Partner)
Amila SamarasingheSuperhero (Partner)
asked in Document Management (DocMan)

Uploading larger files will give an error "Object reference not set to an instance of an object"

Sometimes when I upload large files via IFS DocMan I am getting the above error message. Any way to bypass this?

9
B
Do Gooder
3 years ago
H
Hero (Partner)
Hans AndersenHero (Partner)
asked in Document Management (DocMan)

Docman, handling multiple files as a block

Hi all,We have a program that takes a single file as input (E.g. dxf). Doing execution it creates some additional files in the same directory.When we attach the files, we can drag them into IFS and it looks like this.The problems is to edit the files again. The program execute on the cur-file, but needs the other 3 files.How can we edit the cur file and download the 3 other files in the process?

14
H
Hero (Partner)
3 years ago
M
Do Gooder (Customer)
mwmpetk
asked in Document Management (DocMan)

IFS10 DocMan: Step-Approval - not authorized

Hello allHappy New Year to all of youWe have just switched to IFS Apps10. Now we found the following problem in Document Management - Approval Routing.An Approval Step assigned to a user who is not yet in the access schema of the DocIssue. Now he is automatically added by IFS with view rights in the access schema. If this user now wants to approve his step, the message appears that he is not authorized to approve. I have to give the user admin rights so that he can approve the step.In the Solution Manager the security checkpoints for the approvals are activated. However, they are not selected for DocApprovals.In IFS7.5 the approval could be done with view rights without any problems.Have any of you had the same or a similar experience and what can be done against it?Where can this be configured / set?Thanks for your supportPeter

1
M
Do Gooder (Customer)
3 years ago
B
Sidekick
Brijesh410Sidekick
asked in Document Management (DocMan)

Amazon S3 for DocMan

HiPlease let us know if anyone configured IFS for saving documents in Amazon S3? Is it only possible through an API integration or any other options available?One more query if we use FTP and local server, will the Global search will fetch details within a file?Its working for files saved in Database.Thank you!

1
paul harland
Superhero (Employee)
3 years ago
S
Sidekick (Customer)
SORBJAHAUSidekick (Customer)
asked in Document Management (DocMan)

IFS10 - CPU 100% and very slow system

After we upgraded to IFS10 we are struggling with slowness in our Oracle DB. We haven’t been able to pinpoint the cause of our problems. But very often (5-10 times each week), we see that the CPU goes to 100% and doesn’t let go. Every user in our company are then struggling with slowness when this happens. As an example, saving a time registration can take 3-4 minutes.Today, a restart of the DB server was necessary to get it back to  normal.  We have used the query below to find CPU consuming operations, and have also checked background jobs and DMBS jobs. Nothing special has been running when the problems occur, or at least nothing that helps us to conclude on a specific problem.select s.username, s.inst_id, s.sid, s.serial#, s.status, (select value from gv$sesstat natural join v$statname where name = 'physical reads' and sid=s.sid)disk_reads, (select value from gv$sesstat natural join v$statname where name = 'session logical reads' and sid=s.sid) logical_reads, (select value/100 cpu_

34
G
Sidekick (Customer)
3 years ago
A
Sidekick (Customer)
atvanstSidekick (Customer)
asked in Document Management (DocMan)

System generated image for supplier invoices

When receiving an Invoice from supplier thorugh EDI we have no picture file included. In IFS External supplier invoice parameters you can tick the option Create Image. System will then create an invoice image based on the received data. This part is working , we can find the invoice image in report archive but is there a way to set system up to automatically check this in to docman to invoice and posting proposal?

6
A
Sidekick (Customer)
3 years ago
H
Hero (Partner)
Hans AndersenHero (Partner)
asked in Document Management (DocMan)

Docman, handling files larger than 10 GB

Hi all, We have files as large as 10 GB. When we try to create them in IFS,  we get this error after 25 min. It happens on both database and ftp repositories. Any ideas on how to handle this?

10
H
Hero (Partner)
3 years ago
H
Hero (Partner)
Hans AndersenHero (Partner)
asked in Document Management (DocMan)

Docman, edit with...

Hi all, Is it possible force the users to choose the application when editing a document. The equivalent to windows “open with”?

27
H
Hero (Partner)
4 years ago
H
Hero (Partner)
Hans AndersenHero (Partner)
asked in Document Management (DocMan)

Docman: When is a customer order line connected to a business opportunity line?

Hi all, To my understanding the flow from a business opportunity to order is this: Business opportunity → Sales quotation → Customer order However, when looking at existing object connection transformations (apps10) there is this one: Sales_Object_Transform_API.Transf_Order_Line_To_Opp_Line However, it is not working in our setup, and it seems to require that: business_opportunity_line_tab.con_object_type = ‘Customer Order’. Hence, a direct connection. Question: When is the Reference Type in Opportunity Line = ‘Customer Order’?  

2
J
Superhero (Employee)
4 years ago
G
Do Gooder (Customer)
GLEEMMANUELPDo Gooder (Customer)
asked in Document Management (DocMan)

Docman API Tester Tool Project

Hi, Please can someone tell me where I can find or provide with the the source of the Docman API Tester Tool Project like the one mentionned here DocMan API Tester Tool.   Thanks very much in advance.

1
Mathias Dahl
Superhero (Employee)
4 years ago
A
Do Gooder (Partner)
AIDA LOTFIDo Gooder (Partner)
asked in Document Management (DocMan)

Digital Signature in Docman

Is it possible to make Digital Signature integrate to attached documents through third party application?    

15
A
Do Gooder (Partner)
4 years ago
A
Do Gooder (Partner)
AIDA LOTFIDo Gooder (Partner)
asked in Document Management (DocMan)

Replacing physical file in Docman

Is it possible to replace physical document file with a new file in Document Revision window, on RMP Delete is available. after delete, upload of new file seems  not available.

3
Mathias Dahl
Superhero (Employee)
4 years ago
Praveen Wijetunge
Sidekick (Former Employee)
Praveen WijetungeSidekick (Former Employee)
asked in Document Management (DocMan)

Delete button for NCR

One customer that am handling is looking for a quotation to add a “delete” button for NCR. Customer mentions the following:We need to be able to remove incorrectly reported cases from the system (like we do in DocMan). Same goes for CAPA cases, where we also have some test cases that were logged in production environment by mistake. We also need to be able to remove these.The delete option should only be available for our global SuperUsers. Would like some quick suggestions ?

4
Praveen Wijetunge
Sidekick (Former Employee)
4 years ago

Badges

Show all badges
Terms & ConditionsCookie settings