Question

Register PO Arrival Project Error

H
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Userlevel 5
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Team, please assist & point us in the right direction to resolve the following. We are on Apps9

When Registering PO Arrivals on PO 8737, the user received an error stating: Connecting a Purchase Order to a project is only allowed when the Purchase Order is in Planned Status.

The Order of Operations for our order is:

  • Customer Order created with a connected Project
  • Customer Order Released - which created Purchase Order with linked project in Planned status
  • Purchase Order Released - sent to Supplier.  Supplier sent parts to our warehouse
  • Team trying to receive in the parts, and is receiving the following error:

 

Confirmed there were no changes on the line items for the customer order, purchase order or the project activities. 

 

Please help determine why we are receiving this message on this Purchase Order.

Thanks 

6 replies

R
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Userlevel 6
Badge +10

Hi @HAYLEY.WILLIAMS , may I know the UPD level of your APP9 track?

If you are below UPD6, please check whether the “Project Unique Procurement” box has been checked for your project. If it has been checked, then please uncheck it and try to receive the PO. Thanks.

H
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Userlevel 5
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@Ravinatha Ariyarathna The Project Unique Procurement checkbox is checked.

R
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Userlevel 6
Badge +10

@HAYLEY.WILLIAMS then please uncheck it and try to receive the PO. Thanks.

H
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This works really well for us, thank you! Facing same issue here. Help is appreciated.

H
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Userlevel 5
Badge +6

@Ravinatha Ariyarathna Thank you.  Please help me understand why after processing PO Arrivals the same for the past year, this one project / purchase order needed the checkbox on the project unchecked. None of the other projects needed this done. What other considerations do we need now that this single project has this checked.

Thanks again,

R
Rank
Userlevel 6
Badge +10

@HAYLEY.WILLIAMS please note that if a Purchase Order has been created from a Project without having the Project Unique Procurement flag selected, there is consequently no Project ID stated in the PO header. If the flag is thereafter selected for the Project, and trying to perform some kind of updates (not every small update) on the PO line, the system tries to set the Project ID in the PO header, and this will fail as soon as the PO header is Released, where the system raises the following error message:

"Connecting a purchase order to a project is only allowed when the purchase order is in Planned status"

Thanks.

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