Question

Inventory Management - Incoterm DAP/DDP

  • 12 June 2023
  • 1 reply
  • 187 views
A
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Hello,

We are looking for a solution regarding shipment with incoterms DAP/DDP. Those incoterms imply that the goods remain to be the vendor's ownership until the delivery completely done.

Currently, when we press the button "Deliver" in the shipment (as soon as the freight left the factory), the goods are delivered and the lines are ready to be invoiced. As the shipment can be be up to 3 days, the lines shouldn't not invoiced until delivery has been confirmed and the parts should be in the vendor's books. 

We explored few solutions :

1- Use "Confirm Delivery" in the customer file and "Delay Costs of Goods Sold to Delivery Confirmation" in the company file => It doesn't work with configured parts

2- Use Transit shipment locations => Not ideal as it is complety manual and requieres some additional steps.

 

Today, we don't have any solution other than stop the shipment 3 days before month end.

 

The ideal would be "Transit" locations, which would block the invoicing.

 

Do you have any other solutions that would work ? 

Thanks, 

Tarek

1 reply

F
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Userlevel 6
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Hi @ATarBPT ,

Firstly, the Delivery Confirmation function will work for configurable parts, see below screenshot from APP10 and this is same for Cloud as well.

 

If you don't want to use delivery conformation, then  other option would to use shipment invoicing instead of customer order invoice. Here shipment need to be in Closed status to create a shipment invoice, so you can close the shipment 3 days after the delivery and create the invoice. Please be mindful that it is still possible to create the customer invoice for the order delivered through shipment but you can control this by restricting the permissions to create customer invoice screen.

 

Other option would be create remote warehouse and connect to a customer. Move the stock to the shipment location connected to the remote warehouse while report picking and complete the shipment. Later deliver the shipment when the goods are actually deliver to customer and create the invoice. You can also enable approve shipment option just to have another level of control where shipment needs to be approved before deliver. 

 

There is also one more option where you can block the customer order line from invoicing by using a check box Invoice Blocked. But this is a manual process and you can automate this through custom event to block invoice for the delivered lines and later unblock them once the shipment is closed or give a custom menu option in customer order header to release them for invoicing.

 

You can also use the option Two Stage Picking where you can generate a pre-shipment delivery notes for the customer order which are placed in the shipment location. These delivery notes are created per shipment inventory location, therefore all order lines using the same shipment inventory will be included in the same delivery note, regardless of the pick lists used to pick them, as long as the delivery address and ship via codes also match. If order lines belonging to the same order are located in different shipment inventories, they will be included in different delivery notes. You can deliver the goods to customer using this delivery note and later report this delivery note once goods are accepted from customer. Please be mindful that connecting a customer order to a shipment or a load list overrides the use of two-stage picking (pre-ship delivery notes).Hence you cannot use shipment if you want use this solution.

Hope this will be of some help!!

Regards,

Mithun K V

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