@hrdilshan are we talking about one PO that could be approved by either 100 / 200 / 300 as a 1st step and then depending on who approved the 1st step, the authorization should flow based on the colors?

I don’t think that is possible. And to be honest I don’t understand the business scenario when this would be applicable. How do you discriminate which group should approve 1st (100/200/300)? Is it just based on who approves first?

Normally you would have different authorization groups / authorization routing templates setup in Authorization Basic Data and then you would have multiple authorization rules that would be triggered based on supplier/buyer/supplier statistic group/coordinator.

Hi @Marcel.Ausan ,

Below are the Clarifications

01- To Fully Approve the PO , All Colour groups should Authorizers should approve the PO

02- it does not matter which group Starts 1 st ( for an Example , lets assume group 2 starts at first  200, then Second step should goes only to 201

03- 

Group -01 for Procurement

Group -02 for Budget holders

Group-03 for Finance Department

@hrdilshan if all 9 groups / persons need to approve any given PO then you can have an authorization template with 9 steps/groups but the system will force you to have each group autorize in sequence. So if you define the below steps then the system will enforce this sequence of approval.

• step1 - group Procurement100
• step2 - group Procurement101
• step3 - group Procurement102
• step4 - group BudgetHolder200
• …
• step 9 - group Finance302

Budget holders could approve only after the Procurement groups have already approved. 

For the email notifications you would need to enable the below standard event + notify user checkbox at authorizer level. But it will only notify the next group that needs to approve and not all 3 that you need (100 / 200 / 300)

HI @Marcel.Ausan 

Thanks for the support. I will try this. Thanks for helping me with this. Your support is highly appreciated, as always, in the IFS community.

@Marcel.Ausan I am not familiar with the Authorization process, but if it works like Approvals, could you have three step 10s, and assign 100, 200, and 300 to each, then have three step 20s and assign 101, 201, and 301 to each?

Hi @matt.watters / @Marcel.Ausan 

i think by combing both suggections we can do something like below

Create a Rule - To Capture the PO Value

Create a Template

and

Add Steps 10/20/30

@matt.watters PO Authorization process is quite different compared to Approvals.

Here, since 9 individuals/groups need to approve each PO, only one PO Authorization Rule needs to be setup to be trigerred regardless of Supplier/Buyer/Coordinator/Supplier STatistic Group.

Then this PO Authorization rule is linked to a Authorization Routing Template → where you define the 9 steps for authorization. Each step can be linked to either a Authorization Group or individual authorizer. And the system will enforce sequential authorizations based on step no and doesn’t allow parallel authroizations.