Consider PO Max Authorized Amount in Change Order Authorization
There is a purchase order authorization rule with two steps
Step 01- Authorizer A with a limit of 500
Step 02- Authorizer B with a limit of 1000
Expected results
When a purchase order is created for a amount of 300 only Step 01 will be valid for the original authorization.- Works fine
No authorization within the order amount in change order - - Works fine
A change order will be created and the amount will be changed to 700 , Here I need both the steps A and B to be included for authorization of the change order.- Does not work as expected.
When I use the below set up on company level , it does not pick any authorization for the change order when the amount is changed to 700.
If I do not use this tick it will just pick the step 01 considering the delta amounts.
Can anyone explain how to use this set up properly to achieve the expected results?
Summary of the question
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Hi @PoornimaM , above observation is correct when the setting of Consider PO Max Authorized Amount in Change Order Authorization” on company level is enabled.
When the first approval occurs the ‘PO Max Authorized Amount’ will be 1000, you can see this in the PO → Misc Order Info tab. Thereafter when you create a POCO to 700 amount and release it, it will not fetch any authorization rule as it has not exceeded the maximum authorized amount (as mentioned in the field description of company setting).
However, if you create a POCO which exceeds the maximum authorized amount (1000), then the system will try to find a rule which authorizes the full amount instead of delta amount for the change order.
Hope this helps.
Thanks,
Sayuri.
Hi @Sayuri Perera
The first Authorizer is only allowed a amount of 500.
Still the system lets me release a amount of 700 without authorization in the change order
PO Rule
Company Setup
Hi,
Your authorization rule 20 says ‘Use Delta Amounts for Authorization’.
This means when you try to fetch an authorization rule for you POCO, it will only consider the delta amount from the PO line values to POCO line values. This is 200 in your case (700-500, which sill also be displayed in the POCO).
As your ‘Authorizer A’ can authorize up to 500, only he is needed to authorize this delta amount, 200.
If your authorization rule was not using the delta amounts checkbox, then at the time of fetching the rule to POCO, it will take the amount to authorize as 700. Then you will be having both authorizers ‘Authorizer A’ and ‘Authorizer B’ fetched to the POCO authorization.
In other words, to get the results you are expecting (highlighted below), clear the ‘Use Delta Amounts for Authorization’ checkbox is your purchase order authorization rule.
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A change order will be created and the amount will be changed to 700 , Here I need both the steps A and B to be included for authorization of the change order.- Does not work as expected.
