Question

IFS Time Clocking

  • 18 June 2021
  • 7 replies
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R
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  • ronhu
  • Hero (Customer)
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Hi, Community,

 

Need your expertise on HR clocking , Shop floor workbench clocking and more.

We are acquired by our parent company year ago, and the parent company is starting the standardize program, standardize the time clocking system.

 

we are on APP10(upgraded from APP8 at technical level only), never use time clocking system before. Parent company’s expectation is to have everyone of the company using time clocking via IFS, plus we have lots of contractor working on production line, they also need manufacturing clocking to get the payment.

 

your feedback is very much appreciated.

 

Thank you.

Ron
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7 replies

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In Manufacturing, you can only report time against a shop order which then is recorded as cost against an inventory item.

In Engineering, you can report time to projects that can be used to record cost to the project and could be configured to record time that is used to either pay contractors or account for time to pay an employee.

In Human Resources, this is the main location for reporting time related to payroll, time in/out of building, and possibly for contract purposes.

 

The later probably is what you need, but you would have to have purchased the module and every user would need setup as an employee - this is a project to get to this

The middle one could be used again if you’ve purchased the project module AND you have the understanding to setup the projects needed to be the buckets to record time (vacation, sick, holiday, regular labor time, non-direct labor, pay, etc).  This is quite a bit more extensive to setup initially, it also requires the user be set as an employee, but is an alternative if you don’t have the HR module.

The first one in Manufacturing which you mention would not likely work well for the application as you describe, but I don’t know your business or your product, so it is hard to say how this might function for your purpose.  I would guess not very well.

R
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Shawn,

 

thank you for your reply.

 

right now in IFS APP10, HR module is used, employee is set up. Engineering project is doing ETO, manufacturing type is ATO, we are building hydrogen power system, and also electrolyzer. shop order is used, but no shop floor workbench. manager report the operation via IEE.

 

Basically, we are ready, just now sure where to start. some step-by-step instruction will be very much helpful.

 

Thank you.

Ron
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It seems you are further along then and just need to step into HR.

I would start here with the training material in IFS Help

[yourIFSinstance]/ifsdoc/documentation/en/TMNav/AttendanceReportingIndex.htm

There is an activity diagram here:

[yourIFSinstance]/ifsdoc/documentation/en/ProcessModels/Process_Model/attendancereporting.htm

 

 

 

R
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Thank you Shawn, will do.

Ron
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shawn,

another question, 

once you set up the HR time clocking, does it means, shop order clocking is also set up as well? are they separate module or inter-related?

 

Thank you.

Ron
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No….they are two separate things.

 

HR Time clocking is really used for payroll and time in building and doesn’t typically have an effect on cost or inventory.  If the intent is to track time to pay people, you should work on setting up this side of the equation.

 

Shop Order clocking is related to capturing the actual time worked against a shop order and will directly relate to the cost of the item being produced.  If the intent is to track the time on a shop order and roll that up as the actual cost of that shop order, then that is a different setup.

 

Project time clocking is yet a third beast that has several outcomes depending on whether you are trying to capture the time for allocating to department recovery, cost, overhead, etc. OR you are attempting to capture time on a project for the purposes of invoicing a customer.  

 

Each one has their place….each one has their own setup….each one doesn’t really interact or cross-over to the other.  If you want to pay people AND capture cost for example, you have to do HR and Shop Order. 

If you want to capture cost and also invoice customers you have to do Shop Order and Project (or at least some version of translating the shop order cost to a customer invoice which projects can do).

 

Which door will you choose….maybe all three...what is the outcome that corporate is seeking?

R
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thank you Shawn.

 

i am wondering what project clocking is. right now, project is used for project delivery in company, and all employees are through time registration to report the project time.

corporate is seeking Time clocking, and shop order clocking, these 2 are for sure.

 

Thank you.

Ron
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