Question

Employee Payment S Voucher Type is not being picked up in the Bank Reconciliation

  • 4 April 2023
  • 3 replies
  • 110 views
A
Rank
Badge +3

Good Day, we are doing Expense Sheets in Cloud for a customer upgrade. They have never used expenses before in Apps 9.

We managed to create the expenses, do the “employee payments” it created an S Voucher Type.

The GL Accounts are 100% and it is showing in the Cash GL Account, however when we do the bank reconciliation it is not picking up this payment at all to be reconciled.

Is there configuration we are missing?

Currently it seems the employee payment created is separate from the Cash Book?

3 replies

A
Rank
Userlevel 4
Badge +7

Hi Amanda,

Maybe this will help you to get on track….

•Authorized expense sheets are available for payment
•Payment through IFS HCM – Employee payment
•Payments can be made in Cash or to Bank
•

To Bank

•Run Payments in full (create voucher)
•Transfer payments (create file)
•Acknowledge payments (confirm payment, final voucher)

 

Cash

•Run Payments in full (create voucher)
•Employee Payment, Payment in Cash

 

Basic data for payment to bank account:

Bank Identifier Codes (BIC)

•Alphanumerical value of a length of 8 or 11 characters
•The country of the bank is indicated in the BIC by specifying the ISO country code in the position of the 5th and 6th characters
 

IBAN validation information

•Bank account numbers are validated according to IBAN standards
•Defining the length of bank account number for the country
•Already in the system

 

Employee Payment Methods

•Bank or Cash
•Specify the property codes to fetch employee´s relevant bank account and BIC
•EMPPAYACC predefined property code for employees bank account
•Possible to have several bank accounts and BIC codes
•Company bank account
•File output
 

Employee File

•BIC – Bank Identifier Code
•EMPPAYACC – Employees account number
•EMPPAYMETH – Employee Payment Method to use
 
Regards,
Karolina 
A
Rank
Badge +3

Thank you Karolina.

Everything is working 100% as it should and we have done all the setup correctly.

My question is why is the Employee Payment that we did not picked up in the Company’s bank reconciliation.

We cannot get the Bank (Cash Account) to reconcile with these S type vouchers. The Cash account only seems to pick up Mixed Payments, Supplier Payments and Customer Payments.

LenaicDAVID
Rank
Userlevel 5
Badge +14

Hi @Amanda ,

Currently, Employee expense payments are not created as bank reconciliation transactions.

 

@IFS RD Product Management 

Could you confirm that it is in the roadmap to automatically include Employee expense payments in the bank reconciliation transactions as suggested in the following idea ?

 

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