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Hello, I have a question regarding stopping users from making transactions in a prior period after the date as passed.

Ideally, I'm looking to see if IFS can support stopping any back-dated transactions in a prior period like a Shipment after the date has pasted in that period.

Example: If the current date is 6/1/24 and the period ends on 5/31/24. Any shipment that is attempted to be dated with a 5/31/24 date or earlier should not be allowed.

We would like to prevent any inventory/labor/shipment etc. transactions from taking place after the end of the period, while allowing for Journal entries to continue as needed.

Wondering if there is a Company or Accounting setting I could be missing or if this level of granularity exists in IFS Cloud.

Hello @kmonto 

You must do 2 things to achieve this.

  1. Set user group of the person (who is creating inventory/labor etc transactions) closed for the previous month, on 31st of the current month at the day end or on 1st day of next month in the morning. 
  2. Aggregate inventory value per period until 1st day of next month,  ideally on daily basis if possible.

Once this is done, then system will warn user not to create backdated transactions.

Hope this helps

 

Thank you. That will work for us. Is there any particular order in which these actions need to take place?

We are looking to establish a month-end procedure.

Actually there is no particular order. I would recommend running aggregate inventory value with a scheduled task. If you cannot schedule it then close user group right after last day transactions are completed. And run manually aggregate inventory value task.

If you find this helpful, please mark as best answer so the other community members can benefit from the proposed solution.

Cheers

@Furkan Zengin Thank you I’ll follow your recommendation

 

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