Question

Supplier invoice always matches to one receipt

J
Rank
Badge +2
  • jr24
  • Do Gooder (Customer)
  • 1 reply

Our Company has a supplier that issues two invoices for one PO, since the order is shipped in two separate deliveries.  The PO has multiple lines, so when IFS Matches the invoices, it always matches to the first receipt and then doubles the quantity on both invoices.  We then have to go in manually, delete the duplicate receipt, and then manually match the two invoices to the correct receipts.  This Supplier is setup with instant authorization, so this supplier’s invoices should always automatically post.  Because of this matching issue, we have to enter manually and then have to manually authorize in the posting proposal.  Not sure if there is a way to have this fixed so that the invoices will automatically match and post?

Thanks.

2 replies

A
Rank
Userlevel 7
Badge +16

Hello, 
I think matching at receipt level would resolve issue with this supplier. 

In supplier master, you should specify PO matching level as “PO Receipt”. 

Then, doing PO receipt, you should enter something like invoice number or delivery letter no (or anything differentiating two separate receipts made for two separate deliveries) and use the same receipt reference on supplier invoice. 

Then system will match only receipt with matching receipt reference to the invoice.

Regards, Adam
J
Rank
Badge +2

I will try the receipt reference you mention and hopefully that resolves the problem.  Thank You Adam!

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