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Hello Community,

We are on APPs 10 and have a process question.  The have several SUPIAs created on account from processing final invoices that were less than the initial advance invoice. 

 

For example, we processed a proforma (advanced invoice) for $40, 500 -  posted it and paid.  Then the FINAL invoice was processed and paid, but the amount was for $40,000, creating a SUPIA entry for $500.  In other words, we overpaid the supplier.  

What is the best practice to clear these remaining amounts?  Can this handled on the next supplier invoice where we somehow deduct the over payments?  Or can this be handled in a supplier payment proposal...or maybe using the supplier offset function?  

 

Any guidance for this would be appreciated.  

Thanks!

Hello @svrmhuebner 

If you overpaid then you have 3 options.

  1. Receive back the overpaid amount from your supplier.
  2. Offset it with a cost account on Mixed Payment, if you are not able to get the money back.
  3. Deduct the overpaid amount from next invoice. If you want this one then you can create invoice and post it. Then go to advance invoices and offset advance invoice with the supplier invoice.

 

Hope this helps

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