QR – Codes for Supplier

Question

This is regarding the payment method QR – Codes (previously known as ESR) in Switzerland. This payment method covers both supplier and customer as below

Supplier: being able to “read & pay” supplier invoices with QR-Codes
we scan the invoice in our scanning tool which is called TIS. Afterwards we import the invoice with an XML file into IFS, where we need to be able to read the QR-code too

Customer: creating customer invoices with QR-Code and receive customer payments which are paid with the payment method QR-code. We need to be able to import the file which we receive from our bank. This has the advantage that

Can someone pleas provide answers for below mentioned questions, according USAGE of QR-Codes:

Supplier Side:

Which payment method & format are needed?
Which settings are needed on the supplier? payment format, bank address
Is there an update needed in the XML file? From the scanning software into IFS…
Manual supplier invoice: payment format for QR code. Is there an update needed?

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Best answer by Janith Bandara 8 July 2021, 10:06

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Janith Bandara · Accepted Answer

As per the RnD Solution 286329 QR references has replaced ISR references in Switzerland.Further, functional enhancement (Dev) bug 155878 has been release by RnD to enable this feature.

To Make it possible to save a supplier invoice with QR reference, prerequisites are as following

1.Company Supplier Invoice Validation Method: USED (Company/Invoice/General tab)

2.Format Specific Information Per Institute for ISO20022 Payment Method needs to be connected with CH template. (Payment Institute>Payment methods per institute>RMB Line ISO20022)

3.Supplier needs to contain ISO20022 payment method connected. Provided that, SWISS payment type needs to be set as “Other” and the Account number needs to be provided with a Valid QR IBAN(Supplier/Payment/Electronic Payment address ISO20022)

4.Afterwards,you need to raise the Supplier invoice by entering the QR reference in the Payment Reference field

5.Once the Payment Order is created and the ISO20022 XML is generated with the above step XML tag QRR value will be fetched, provided that the supplier invoice contains a QR reference and the supplier electronic payment address contains a QR-IBAN account number as shown below

Eranda · Answer

Hi Heshani,Hope the following explanation will help you allto understand the big picture. The Swiss QR bill payment was launched officially on 30th June 2020. But, ISR slips are still valid in Swiss payment landscape. However, swiss payment authority has announced that it had set the end date for the ISR and IS slips for 30.09.2022. As a result, these inpayment slips are definitively replaced by the QR-bill.The basic process comprises the following steps: the bill issuer (creditor)generates a QR-bill with a payment part and receipt and sends it to the bill recipient. It is usually sent on paper or digitally as a PDF document. The bill recipient (who in this case is also the debtor) can now trigger the payment using various payment channels. In our context, we assume that debtor will initiate a payment order using IFS application. According to Swiss payment standards, they adopted ISO20022 base Credit Transfer payment imitation as a common payment platform. So, QR-bill is also fully supported in ISO20022 CT payment. I was handling the requirement couple of years back and R&D has already made the changes to the ISO20022 format. You have to use the CH layout for the payment.If you see the picture in Creditor's perspective, it is possible to raise the QR bill from IFS system with the Swiss standard QR. When generating the reference, IFS logic will make sure that the expected payment reference algorithm is followed (26 digit reference with a check digit). So, when this become an input for the debtor (when recording the reference received in supplier invoice, payment reference field), the similar validation is performed by the system. That is why you should selectCompany Supplier Invoice Validation Method: USED(Company/Invoice/General tab). Based on the QR-bill debtor can fill the electronic payment address of the supplier. It is worth to mention that you have to use QR-IBAN (special rule in Switzerland) when there is a QR bill reference is printed on incoming slip (printed as 5*5 characters with starting 2 characters). Note that QR-IBAN is only applicable for Creditor side. Further, when you set the payment address for QR bill related payment, you have to make sure to set the payment type as “Other” since this is not ISR or IS payment.Hope this helps.

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