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Question

Intersite AR & AP Invoicing

  • 12 June 2024
  • 2 replies
  • 87 views

Hello Everyone!

Our company is trying to use Intersite functionality to send purchase orders from one site/company (40) to a second site/company (45).

Here is what we have done so far:
Company 40 created a purchase order and sent it to company 45.
Company 45 processed the EDI messages which created a customer order
Company 45 shipped the goods on that customer order

We noticed that company 45 cannot print the invoice and it looks like the have to use an option to “Send” the invoice rather than printing it as normal.

Does anyone else used this functionality and if so, when you click send, are there EDI messages sent over to the receiving company that they have to process and if so, what happens there?

On our purchase order that was sent over, we have checked Self-billing so that an AP invoice is automatically created when the goods are received.  We also don’t make cash payments between our selling and receiving companies, so we would normally just compare the AR and AP invoices to make sure they match between both companies and do a mixed payment to clear them without a real cash transaction.

Thank you in advance for any information you can provide on how sending AR/AP invoices is handled.

2 replies

Userlevel 6
Badge +14

My understanding is that there are different configurations available.   We have never implemented intersite with printed invoices.   The GL entries occur and we call that a win.

Userlevel 6
Badge +11

Hi @doug9238,

IFS can configure EDI messages to create inter-company invoices for the Inter-site processes. When you send the Customer Invoice in Supplier site it will create a Supplier Invoice in Ordering site with corresponding data.

If you require any assistance on setting up the configuration feel free to reach out.

Regards,

Akila

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