How to create supplier invoice and payment process, can you please help me to get step by step process for creating supplier invoice from start to end?

Hi Renuka,

You can check this in IFS Help as well. I have copied below basic flow for invoice and Payment from IFS Help.

Manual Supplier invoice..

1. Create a new record. A value appears automatically in the first part of the Invoice Identity field. Today's date appears automatically in the Invoice Date and Arrival Date fields.
2. Enter the supplier ID in the Supplier field, and then press the tab key. The suppliers name appears automatically. Any other supplier information that was previously entered, e.g., currency, authorizer, due date, planned payment date,  payment terms and payment term base date, also appears automatically. You can change this information, if required.
3. Enter an invoice number in the second part of the Invoice Identity field.
4. Select the Advance Invoice check box if the invoice is an advance invoice.
5. If you plan to enter only one invoice line, enter the invoice amounts in the header of the window, and then press the tab key. An invoice line will be created automatically in the Line Information section. If you want to enter multiple invoice lines, start entering invoice lines directly without updating header amounts. When saving the invoice, the header amounts will be updated automatically. For each invoice line that is subject to tax reporting and/or withholding, be sure to select the appropriate supplier income type, if the correct value does not appear automatically. If you plan to enter multiple invoice lines, see the Enter Supplier Invoice Lines activity description.
6. If the invoice lines need to be created automatically based on unmatched PO receipts, right click in the Line Information with Totals section and then click Copy Unmatched PO Receipts.
7. You can now save the invoice directly as a preliminary posting or, if required, continue registration by entering information in the Posting Information section of the window before saving. This is only possible if the company does not use the posting proposal feature.
   Note: If the Create Postings at Invoice Entry check box is not selected on the Company/Invoice tab, the invoice will not be posted automatically when it is saved, and the status will be set to Preliminary. When you post the invoice, if the header and line totals mismatch, a question will be raised, giving an option to copy line totals to header.

Manual Supplier payment.

1. Open Supplier Payment. Click the General tab and create a new record.
2. The system date is defaulted to the Payment Date and Voucher Date fields. You can change these dates if necessary. The accounting period to which the voucher date belongs appears in the Period field. Values for the  User Group, Voucher Type, and Rate Type fields are also default. You can change these values if needed. You can use the List of Values for the User Group, Voucher Type, and Rate Type fields.
3. Enter values for Cash Account, Cash Currency, and Payment Balance fields if you enter an amount with the same payment currency as the accounting currency. If you enter an amount with a payment currency other than the company’s accounting currency, enter an exchange rate other than the one proposed in Rate; you can adjust the amount proposed in the Amount in Acc Curr field. Use the List of Values for the Cash Account field. Note that the cash amount must include any fees. Fees are entered in the Fee field.
4. Enter information relating to the payment in the Voucher Text field, if required.
5. Select the Transactions tab to continue entry. (Can Select the invoice number here)

Hope this helps.

Shehan Almeida.

Hi Renuka, the basic supplier invoice steps involve this following, but there are a lot of other scenarios.

1. Enter supplier id or name
2. Enter the amount either gross or net depending on your setting.
3. Move on to lower part of screen, enter the tax code that need to be charged to supplier
4. move on the next detail the account number (what is the supplier invoice for). So pick one of the account. Enter the amount on one of the debit column, this amount should exclude tax amount.
5. Once you see the balance field is zero, meaning (gross amount - tax amount) = debit amount, you can save the invoice.
6. You can then post the invoice by RMB (depending of basic setup of the supplie rinvoice processing), some of them require you to go to ‘posting proposal’ screen to authorize the posting line.

hope it helps.