Do you use inventory purchase or non-inventory items?

In case you are using inventory, I think you can create zero-value (net, tax and gross) dummy invoice with PO reference, than you can match small shipment items you have received at price zero. 

In case of over-receipt (received more than ordered) zero-value matching should be done at last invoice for PO (without dummy one)

Thanks Adam

we are using inventory and non-inventory purchase but mainly inventory.

I’m I bit surprised that there is not functionality to easy / mass close purchase orders with a balance.

Making dummy invoices will be an extremely slow process.

Søren

You can enter a closed date on the Purchase Order Receipt to remove the PO from the RNYI report. This should only be done, if you do not want to enter a Supplier Invoice for the receipt. Please see the attached screen shots.

But when having 61 pages of purchase orders with a remaining difference, we need a fulltime person to sit and close these 

:o)  Søren

Hi @DKSSI ,

If your business gets free shipment only, you can move stocks to the system using the “ Receive inventory window” yet as I understood, you are receiving than what you order. 

If Zero invoice is cumbersome to you, you can follow below method.

First manually set the Closed date at receipt window ( Please set after invoicing the ordered quantity)

 Then post a manual voucher  against the balance ( free sample value ) of M10/M91 account (​​​​​ Received Not Yet invoiced account.)

After following both above options, you will have correct value in  Received Not Yet invoiced report.

Hope this helps.

I have a question on populating the Closed Date on the receipt - I have successfully created an external file load to do this, and tested in our test instance of IFS.  Can anyone tell me if populating this field with a file load is acceptable, or is this something that should not be done, even though it can be done?

But I think the whole point is why - if the PO line is for zero dollars why would we have to generate a zero dollar invoice just to get the receipt closed?  Why would we have to manually or through file upload have to enter a close date?  Why doesn’t the system recognize zero dollars doesn’t require any invoice?  Can this be controlled at the supplier record?