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Replies posted by Ieva Rituma

370 Replies

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ChotaDo Gooder (Customer)

asked in Finance (Financials)

Reminder set-up

What tools are you using for the document layouts? The reminder layout for this should be amended in the same way that an invoice layout is changed. The header information is not basic data that can be changed in the client directly (unlike address or logo etc.) It’s most likely done using Report Designer and most customers either have in-house skill to make this change or can reach out to IFS technical consultants to support them.

Dharshankumaar MahendranSuperhero (Partner)

asked in Finance (Financials)

Concern over Cash Flow Forecast behaviour

The cash flow forecast should include all open transactions as enabled in the sources (open invoices, POs, COs, PRs etc.). The date shown is payment terms + wanted delivery date (for orders) or planned payment date for invoices etc. Could be that you have a lot of open transactions from historic periods, hence the event date is shown in the past? The second thing to check is - what are the dates in the Cash Flow Forecast?

CorBarbaLDo Gooder (Partner)

asked in Finance (Financials)

Open CUPIA and customer offset

Thanks for getting back with this. Is the CUPIA 201 still showing up as an open item? Based on the message alone, it isn’t. Without seeing the full picture it sounds like the solution would be to do the mixed payment with 2 transactions: one clearing the customer invoice (CD 67788) and the other side of the transaction being a manual posting reversing the previously created manual posting.

AwijeDo Gooder (Partner)

asked in Finance (Financials)

Group consolidation - update project code parts to Master company

One option could be to use Basic Data Synchronisation. But if this does not satisfy the requirement, this could be achieved with a configuration or a workflow (business process automation).

MelTanyaSSidekick (Partner)

asked in Finance (Financials)

Automatic account matching - "no transactions" for some accounts

Automatic matching is only supported using 2 attributes - invoice ID and PO number. The accounts with the issues - could it be that the matching key is something different? In that case, matching has to be done manually.

MelTanyaSSidekick (Partner)

asked in Finance (Financials)

Activity sequence number on projects having no value

When project time is booked, this is typically done at project activity level which is the activity used in PRJT2 and PRJT6 posting controls (project time bookings). It is not possible to save a project time transaction without an activity in core functionality, as far as I’m aware. Could it be that the activities used in the Project Transactions for the time transactions in question are not in released status or the dates of the activities don’t include the posting date?

FGodehardtDo Gooder (Customer)

asked in Finance (Financials)

Closure of open position after bad debt?

Once it is known that the invoice will not be paid and it’s 100% bad debt, it should be written-off to remove it from open items. You can do this through mixed payment with a 0 value payment line, matching it with the invoice and adding the full invoice value in the Write-off column. This requires the user performing the action to have a write-off limit allowed that is larger than the invoice value (to set this up, go toWrite-Off Codes window and RMB to User Limits per Write-Off codes)Additionally, this is also usually done using a special write-off code which is used as the control type in posting control to send it to the correct account. The write-off code used will drive the tax treatment of the invoice also (whether the tax element is also written-off or not is driven by the setting “Write Off Taxable” setting against the writewrite-off).

ken milesDo Gooder (Partner)

asked in Finance (Financials)

Multi company vouchers

Please call me Ieva. In the header, there is a field “Manual Balance per Company”. If this is not selected, then you do not have to manually add the balancing line per each company - the balancing entries are done automatically according to posting controls AP10 and AP11. The idea is that there is a single posting in the session company with Group 1 with opposite side postings in the other companies with the same group ID 1. So each group balances to zero, but the balancing entries are handled automatically. This is from IFS Help files and might be helpful in explaining further: If Manual Balance per Company option is enabled, the voucher rows per company must balance in accounting and (if used) parallel currency before the voucher can be saved. If aforementioned option is disabled, any remaining balance per company will automatically be posted using the posting types AP10 (credit balance) or AP11 (debit balance). Also, the voucher rows within each Row Group ID must be in the same tr

Bathi1206Do Gooder (Partner)

asked in Finance (Financials)

IFS migration-VAT account

What was the process you followed that transferred into the input VAT account? It might be better to roll-back the transactions. Else, you always have the Q voucher option, but it isn’t a clean way of doing it.

FatRarDo Gooder (Partner)

asked in Finance (Financials)

Creating an external entity in the consolidation module

If you’re talking about the Group Consolidation module, then this improvement to add external reporting entities came in Apps 10 and I believe it’s not available in Apps 9.The benefit of this setting is that you don’t need to create a full company but balances can be imported directly into group consolidation. It’s controlled based on this field against Reporting Entities: However, a workaround in Apps 9 would be to create the external entities as companies and import the trial balance using a voucher import each period into the company’s GL.

ken milesDo Gooder (Partner)

asked in Finance (Financials)

Multi company vouchers

On the multi-company voucher screen, there is a field called Group ID. As the error message says, there should be only 1 posting in the session company per group ID (1, 2, 3, etc.). To have multiple rows of postings for the session company, add them with different group IDs.

Sadeepa GamlathDo Gooder (Partner)

asked in Finance (Financials)

Currency Revaluation - Supplier Payment in Advance

The account used for Advance Payments should be added to the Revaluation Accounts list, and then it will be taken into account for the currency revaluation process.

Lakna KSidekick (Partner)

asked in Finance (Financials)

Inventory transaction history_ Incorrect accounting

Hi, If you scroll to the right, you will be able to see a column called Error Description which will say what the cause is. This could be different things.

CorBarbaLDo Gooder (Partner)

asked in Finance (Financials)

IFS Consolidated Accounts: IFS Cloud

Hi, You’re correct - consolidated accounts was discontinued in IFS Cloud. Instead, customers can use Group Consolidation which offers much more functionality and capabilities.

CorBarbaLDo Gooder (Partner)

asked in Finance (Financials)

Open CUPIA and customer offset

Try fixing this through a mixed payment instead of a customer offset.If I understand you correctly, you should add two lines - one positive and another negative so there is no cash impact, but match each with the remaining items. Match one of the items to the parked payment, and the other side to either the advance item or a manual payment - depending on which is the right transaction in your scenario. Did the manual cash transaction get reversed? If yes, then it should be the advance invoice; if not - then it should be the manual cash transaction (with the opposite sign of the original manually posted payment).

JOKA227Do Gooder (Customer)

asked in Finance (Financials)

Field in IFS to group combinations of Account and Code_B

If you would like to combine 2 different code parts to equal a third code part or a different field altogether and then use this for reporting purposes, like an attribute, then you would have to look at a new configured table to do this mapping. e.g. Account 1234 and Region - West combination should always be assigned a reporting attribute/code part X, but account 1234 and region - South should be attribute/code part Y etc. Reporting attributes and reporting structures, and code string completion is currently only assigned to a single code part out of the box. But it would not be a complicated configuration to extend the mapping to 2 code parts.

JOKA227Do Gooder (Customer)

asked in Finance (Financials)

Field in IFS to group combinations of Account and Code_B

Do you mean to hardcode a code part value based on the value ? If so, that is controlled in Code String Completion window. The below example would mean that whenever Account 1010 is used, the cost centre will be hardcoded to 101. This can also be controlled through the setting on posting control from the “Override” field (if set to Yes - the Code String Completion will be taken into account, else it will be whatever is set up in Posting Control).

dwilson38550m1Do Gooder (Customer)

asked in Finance (Financials)

Accounting Structures IFS Cloud

IFS comes with an income statement and balance sheet reports using Business Reporter out of the box. So all you have to do is map your accounts into the existing accounting structures and activate the structure again. Then you can run the reports from “Order Report” window You can also use the following window to apply the structures in a GL query but it’s more for ad-hoc queries than reporting

MelTanyaSSidekick (Partner)

asked in Finance (Financials)

Add manual project connection to CO line

This sounds like an issue with manual connections. There are settings on what is allowed for manual connections under the project setup. If you allow the customer order line connection, this should solve your problem:

Ieva RitumaSuperhero (Employee)

asked in Framework & Experience (Infrastructure, Cloud, Integration, Dev Tools)

Use reference number as document title when printing document in IFS

Hi @Mathias Dahl - thanks for the quick response, really appreciate it.I probably raised the question in the wrong queue because I didn’t mean the document title in Document Revision.Instead, I am talking more about an operational report, when it gets printed from IFS and the PDF is saved to the computer downloads folder (e.g. a customer invoice when it is created in IFS and printed) - IFS assigns a long document title which appears to be random. The customer wants to know whether that title can be changed to have the reference number of the item printed (e.g. the invoice number).

Ieva RitumaSuperhero (Employee)

asked in Framework & Experience (Infrastructure, Cloud, Integration, Dev Tools)

Use reference number as document title when printing document in IFS

Currently, the document title is random. E.g.

WafaaDo Gooder (Customer)

asked in Finance (Financials)

How to change the status of AFP to Fully Paid

At what stage do you create the invoice is it before being certified?After approval, the status typically would go to certified and then paid. It looks like maybe the certify stage is still missing and hence the status has not moved along to paid.

SMcLeesSidekick (Customer)

asked in Finance (Financials)

Change order - automatic matching

I remember seeing another post on this same question and the answer is that the “Match New Receipts” job won’t add any new receipts where some PO receipt matching for that invoice already exists. It will only add new receipts where nothing is yet matched. The thought process of this function is probably that you might have manually removed some receipts against an invoice on purpose, so IFS should not go and override everything. But I think there is probably a way to get around this through logic so I have raised an idea for improvement of this function. Idea link:

Dasuni SamarakoonHero (Employee)

posted in Projects Based (Contract/Resource Management, Project Management, Engineering Design & Deliverables)

The “Edit All” function does not work properly in the Sub Contract Revisions and Items Screen

Maybe this should be created as an idea? As currently it’s not so this won’t get picked up by R&D.

asked in Finance (Financials)

Trigger Automatic account matching when closing a user group per period

This is certainly possible, but will require a custom event for each of the activities listed (points 1 and 2).

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