HCM (Human Capital Management, Payroll)

This will include the questions related to Human Capital Management and Payroll.

  • 1,257 Topics
  • 3,203 Replies

1257 Topics

C
Sidekick (Partner)
Christophe BUSSISidekick (Partner)
asked in HCM (Human Capital Management, Payroll)

Functionnality about times registration compile

Hi, in IFS CLOUD, it is possible to register times for many process : project, production, service. Is there a screen that compiles results about all times ?Is the solution is to create a quick report or a lobby ?Regards, Christophe

6
A
Do Gooder (Partner)
3 hours ago
X
Sidekick (Partner)
XitThilaBSidekick (Partner)
asked in HCM (Human Capital Management, Payroll)

No employee records in "My Absence Calendar" Window expect own

Hi Team,We are having a problem viewing employee records in the "Absence" and "My Absence Calendar" windows. The user can see his record only from the above screens. But he can see all the records of supervised employees in the "Absences" window.Position access definitions are proper. Users can view subordinates' time cards as well. The issue is only in view of the Absence calendar, and Absence.What will be the possible course for this issue?Thank you

1
X
Sidekick (Partner)
3 hours ago
L
Do Gooder (Partner)
lucie.granierDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

HCM Deviation cycle for recurrent absences

In order to create a recurrent absence for an employee, it is possible to create an Employee Deviation Cycle in IFS standard.In the following example, the employee is absent every friday for “time credit”. The absence results are generated in the time card, but the system still expect job hours booking.But if the employee is absent, he shall not be expected to book any job hours.   Thank you for your help!

2
L
Do Gooder (Partner)
5 hours ago
Asela Munasinghe
Superhero (Customer)
Asela MunasingheSuperhero (Customer)
asked in HCM (Human Capital Management, Payroll)

New Employee creation - Work Address and Work Mobile

Hi AllWhen creating a new employee, I cannot figure out from where the values for the work address and the work location are fetched. I thought its from Company details > Offices, but the work mobile isn’t a part of it. Can you please explain how can  I configure the new employee creation to fetch the desired values for the contatc info?  IFS9 UPD14Thanks,Asela

18
Asela Munasinghe
Superhero (Customer)
9 hours ago
A
Sidekick (Customer)
AnnaSidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

IFS Trip Tracker 10 Android CURR_RATE Error ORA-20124

I have a German sales person that is inputting an expense sheet in EUR but when she goes to send and confirm, she’s getting this error. She has an Android.  The comma should be a decimal. This is not something that she can change in the app, this is inherited from IFS basic data. No one else is having this problem. I put an expense in on a US phone in EUR and it works fine. She has a German phone, that is the only difference. Has anyone else had this problem?

0
A
Sidekick (Customer)
22 hours ago
J
Sidekick (Customer)
JukkaJSidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

Verification of GDPR data quality before purge?

We took the GDPR module in use in Apps9 and have used it with success. The challenge is making sure the data is solid before taking action. We had a custom quick report in use to see whose personal data would be handled (deleted or anonymized as per configs) and when. This report functions different now in Apps10 and needs to be remade.IFS core functionality for checking the situation beforehand was based on email notification in a way where one message per user per company per data entity (employee, person) per purpose was created. We tried it once and got over 2000 emails and do not want to use it ever again.What other verification methods are you using before the purges?`The aim is to make sure no premature deletions or anonymizations would be made and we’d like to see when and whose data gets handled. This is where the report is a nice way to do it, to have overall view at once whenever needed What other ways you are using? Does IFS Cloud have better core way than Apps9/10?

0
J
Sidekick (Customer)
1 day ago
M
Do Gooder (Customer)
MarkoKDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Expense sheet not showing Employee data

When an Employee tries to create a new expense sheet in IFSAPP10 clicking on a plus sign doesn’t give Emp.ID and Employee Name.

3
Dharshankumaar Mahendran
Superhero (Partner)
1 day ago
C
Do Gooder (Partner)
CaellaDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Expense creation with receipt Photo

Hello all, Is there any way withing IFS Cloud to automatically generate an expense sheet from a picture of a receipt? If not could you please advise how it might be possible to create an expense sheet as fast as possible? the use case is that one employee will create the expense of a group of employees in IFS Cloud.  Thank you for your reply,Regards,Caëlla 

1
A
Hero (Partner)
1 day ago
L
Hero (Customer)
ludovic.rougeanHero (Customer)
asked in HCM (Human Capital Management, Payroll)

Timesheet regularization: How would correct a project time registration that has been already invoiced when the employee forgot to declare additional days off ?

We usually fill our timesheet on the 20th of the month, so it may happen that we could not foresee a shorter rotation for example: the employee left the site on the 29th instead of the 31st of April, so he worked 2 days less than registered on his April timesheet.Our timesheets are connected to internal cost, and internal invoicing. So if the employee did not work these days, he should not have been paid, and thus the project should not have been charged.In my example above, payroll will adjust his May salary and deduct 2 days, but how it will actually be reflected on the May timesheet itself ? If you work more the month before, you just report overtime the month after, no issue, but if you worked less … you cannot report more absence than the calendar days… If it is 10 hours per day, i cannot report a -20 hours. Anyone faced this issue already ? NB: once the timesheet is transferred you cannot modify it anymore.

1
M
Sidekick (Partner)
2 days ago
A
Do Gooder (Partner)
AnGoDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Deductions and Additions Travel Request

Good evening.  I have defined Allowances in the Expense Rule window.  They are calculated and shown on the Travel Request Option under Expenses and Allowances.  However - when I select Deductions and Additions, I get the message “The Travel does not generate any allowances”.  What could be the reason for this/how can I resolve this?  Many thanks.

2
A
Do Gooder (Partner)
2 days ago
M
Sidekick (Customer)
mwebersjeSidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

Employee Work Location

We migrated the work location but we are now not able to update the description of the work location.How can we update the description of the work location?We select edit and we are not able to update the work location description 

1
ADDMARIAE
Superhero (Partner)
3 days ago
P
Do Gooder (Customer)
PIINKADAMDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Supervisor access - Managers with same position but different direct reports

Hi All, We are looking for some suggestions on how other companies are handling this situation with HR Supervisor access. Team leads have the positions Team_lead Techs reports to team leads and have the position techs. There are 4 teams with 4 people who have the position Team_Lead. Each person has 4 different techs reporting to them. With our supervisor access Position tech reports to team_lead. As a result, each person is a  tech lead has access to all the people that have the position tech and not just the team members that are direct reports. This results in various issues, namely with time authorization the team lead has to create a saved search to look for his direct reports instead of using the direct reports check box. What are we missing? We know we can create a different position for each tech lead but that seems excessive. 

3
ADDMARIAE
Superhero (Partner)
3 days ago
A
Do Gooder (Customer)
AnaMiDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Time Clock with project information

Hi,are you aware if the time clocking can be connected to the project activities, similar to what it is done for work orders (clocking based on operation number)? The company is working project based.Thank you for any idea you could share. 

0
A
Do Gooder (Customer)
3 days ago
R
Do Gooder (Partner)
RomanaDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Generate document from Employee file not working - 23R2

Hi, I tried to generate document from employee file, but it is not working correctlyHere are basic data:I generated mail merge templateI created my own Word Template with macro from Help documentation ( see attachment PLATOVY_VYMER.zip) Public Sub DoMailMerge(sFile As String) ActiveDocument.MailMerge.OpenDataSource Name:=sFile, _ ConfirmConversions:=False, ReadOnly:=False, LinkToSource:=True, _ AddToRecentFiles:=False, PasswordDocument:="", PasswordTemplate:="", _ WritePasswordDocument:="", WritePasswordTemplate:="", Revert:=False, _ Format:=wdOpenFormatAuto, Connection:="", SQLStatement:="", SQLStatement1 _ :="" With ActiveDocument.MailMerge .Destination = wdSendToNewDocument .MailAsAttachment = False .MailAddressFieldName = "" .MailSubject = "" .SuppressBlankLines = True With .DataSource .FirstRecord = wdDefaultFirstRecord .LastRecord = wdDefaultLastRecord

5
tokrcz
Do Gooder (Customer)
7 days ago
C
Sidekick (Employee)
Chathurika WijeratneSidekick (Employee)
asked in HCM (Human Capital Management, Payroll)

HR Data Obfuscation

Has anyone been involved with HR Data Obfuscation in IFS Cloud? I believe this is also referred to as Data Masking. Need to obtain some input on this.Kindly comment on this post. Appreciate your support.

0
C
Sidekick (Employee)
7 days ago
V
Sidekick (Partner)
ViitatiSidekick (Partner)
asked in HCM (Human Capital Management, Payroll)

Employee cannot see individual Credit Card Transaction

Hi all, For some reason Employee cannot see individual Credit Card Transaction in Credit Card Transaction -page. I’ve checked Valid From and Valid To is between Transaction Date in Multi Fields (Employee File)Employee is connected to correct Company.Card ID is same in credit_card_transaction_ov -view than what is connected to Employee. Have any other faced same kind of issue, that Employee cannot see one or more (but still can see some transactions) in Credit Card Transaction -page? Used version is IFS10 UPD17. All help is appreciated. Thank you!

2
V
Sidekick (Partner)
7 days ago
B
Sidekick (Customer)
BZNSIMONSidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

SQL query for absence and current balance

Hello,  I want to build a Quick Report in which the available absence hours and current balance hours from current balance summary are displayed per employee. I have made the following SQL statement in which the current balance hours are displayed correctly, but the absence hours are incorrect. I can not seem to get the query right, is there someone who can?  SELECT ve.emp_no AS Personeelsnummer, ifsapp.COMPANY_PERSON_API.Get_Internal_Display_Name(ve.company_id,ve.EMP_NO) AS Naam, SUM(ve.abs_hours_limit_unused) AS Verlofsaldo,AVG(tv.balance_avail) AS SaldoFROM ABSENCE_LIMIT_OVERVIEW ve, TIME_BALANCE_VALUE_SUM tvWHERE ve.emp_no=tv.emp_noAND ifsapp.COMPANY_PERSON_API.Get_EMPLOYEE_STATUS(ve.company_id,ve.EMP_NO) = '*'AND ve.emp_no <> '2'GROUP By ve.emp_no,  ifsapp.COMPANY_PERSON_API.Get_Internal_Display_Name(ve.company_id,ve.EMP_NO), ifsapp.COMPANY_PERSON_API.Get_EMPLOYEE_STATUS(ve.company_id,ve.EMP_NO), ve.company_id

0
B
Sidekick (Customer)
8 days ago
L
Sidekick (Customer)
lisa.gilesABSidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

Graphical Position Structure

We have some Positions within the GP Structure that have the ‘EXCLUDE FROM ORG CHART’ ticked. I want to UNTICK so they DO SHOW in the Org Chart but when i try I get this: But the Parent Position is INCLUDED so I am not sure how to resolve? I also have 4 Positions that whilst all connected correctly in GP Structure appear unconnected in the Org Chart on Screen? Any ideas? 

0
L
Sidekick (Customer)
8 days ago
D
Sidekick (Customer)
DMHEVESidekick (Customer)
asked in HCM (Human Capital Management, Payroll)

Analyse weekly overtime

Dear IFS-Community! I want to set up the following functionality: the scheduled worktime per week is 38,5h  all hours obove the 40th hour worked per week (but maximum 5 hours) are multiplied with 0,25 this value should be booked into the timebalance (on sunday) Is there a way to identifiy these hours? And if yes, how can they raise the time balance?  Thank you verry much! 

0
D
Sidekick (Customer)
9 days ago
D
Do Gooder (Customer)
dmartinentDo Gooder (Customer)
asked in HCM (Human Capital Management, Payroll)

Access to time card of Terminated employees for non HR employees

HiI need to provide access to time registration, time card of former employees to a non-HR community. I added former employee to a group on the ‘Employee Access Group’ view.  I added also employees of the non-HR community on the same view - Access Tab with a dedicated role.the role gathered attribute on:Access to the employee file in RO (EMPLOYEE_ACC_R) Time registration (TIME_DIARY_NO_AUTH) Trasnfered results (TIME_DIARY_NO_AUTH) a custom attribute on (Time and attendance / Time Card)which right is missing to provide the requested access on time cardsThanksDaniel

0
D
Do Gooder (Customer)
9 days ago
A
Do Gooder (Partner)
AnGoDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Multiple Travel Allowances for same day

Good day.  Still on the topic of Travel Allowances: Can you define more than one type of allowance which an employee is entitled to for the same day.  Example - Employee gets a Daily Travel Allowance, an Inconvenience Allowance and, depending on the day of the week, could qualify for an additional Weekend/Public Holiday allowance.  There could therefore be 3 allowances applicable for a specific day away from home.  I have defined all three but the system only takes one of them for a specific day.  I would appreciate guidance on how to set this up.  Thank you.

1
A
Hero (Partner)
9 days ago
D
Do Gooder (Partner)
ddeckerDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

How to add properties to Graphical Position Structure.

Hello,I am going through the HCM training module.  However, I can figure out why I can’t add a property to the in the Graphical Position Structure window. In the demo, there is a button to add a property.  Why would this not be on my instance of IFS Cloud?  See below... Thanks,

3
Dharshankumaar Mahendran
Superhero (Partner)
9 days ago
A
Do Gooder (Partner)
AnGoDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Allowances Weekends and Public Holidays

Good day.  Is there a way to define Allowances that are only applicable for weekends and public holidays?  Many thanks.

2
A
Do Gooder (Partner)
10 days ago
Dharshankumaar Mahendran
Superhero (Partner)
Dharshankumaar MahendranSuperhero (Partner)
posted in HCM (Human Capital Management, Payroll)

Deleting duplicated credit card transactions

Using external file assistant to upload the credit card transactions to IFS. When the transactions are accidentally uploaded twice there is no possibility to remove them since the Credit card type is non reimbursable credit card type. There should be a possibility to delete them.

1
A
Hero (Partner)
10 days ago
P
Do Gooder (Partner)
PABLPLDo Gooder (Partner)
asked in HCM (Human Capital Management, Payroll)

Accounting periods vs payroll periods

Description:The problem of creating payroll periods - reference to accounting periods 13 and 14Business Impact: According to Polish law, customers may add more than 12 accounting periods. Is it correct that the system takes into account the Period field (Number type) instead of Valid from - to fields? What are the consequences of such a change? Thank you in advance for your explanations.

1
F
Do Gooder (Employee)
10 days ago

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