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IFS assyst

Q&A Forum for IFS assyst Customers, Partners, and Employees

534 Topics
jadv
Sidekick (Customer)
jadvSidekick (Customer)
asked in assyst General
Create separate tasks from custom multi-select field

Hi Everyone,I’m trying to create tasks for each selection in a custom multi-select lookup field. We are running assyst version 11.6.3.In the process designer I have been able to create a Dynamic Task Expression for a single-select lookup, but I am unsure of how to get this working for values selected in a multi-select lookup.Here’s what I used as a dynamic task expression for a single-select lookup for a custom field called “ADHOC SINGLE”:  $new.W("ADHOC SINGLE").shortCode.   I have another field called “ADHOC MULTIPLE” where I can select multiple values.Any ideas?  Or is this maybe not possible in our version of assyst?Thanks!Jaco

502
jadv
Sidekick (Customer)
R
Do Gooder (Customer)
RameshWDo Gooder (Customer)
asked in assyst General
Automating Processes Based on Custom Field Changes in Assyst

I would like to initiate a process based on changes to data in a custom field. Is this possible within IFS Assyst? Specifically, I need to automate the creation of an authorization task when a project's budget is exceeded. Any insights or guidance on how to achieve this would be greatly appreciated!

662
R
Do Gooder (Customer)
S
Do Gooder (Customer)
sandstedtDo Gooder (Customer)
asked in assyst General
Anyone else unable to access IFS software downloads page? 

Anyone else unable to access IFS software downloads page? https://downloads.axiossystems.com/  

261
S
Do Gooder (Employee)
R
Do Gooder (Customer)
RameshWDo Gooder (Customer)
asked in assyst General
Conditional Expression for Decision Automation in IFS Assyst

Hi everyone,I'm working on automating a Decision within a process in IFS Assyst. I've added a custom field called "Project Hours", and I want the process to automatically take a certain path if the value entered in this field exceeds a specified threshold.To achieve this, I tried using the following condition in the Decision:$new.W("PROJECT HOURS").shortcode > 150 Unfortunately, this condition doesn't seem to work as expected. Has anyone implemented something similar or could point out if there's something wrong with my expression? Appreciate any help or suggestions!Thanks in advance.

542
R
Do Gooder (Customer)
jyork
Sidekick (Customer)
jyorkSidekick (Customer)
asked in assyst General
Decision Task approvals via Email

Is anyone allowing for Approvals/Rejections via email, and if so, can you provide a little info on how you are doing that. I’m able to allow my users to take actions via email to take the Additional Info and Chase Up actions, but the decision “actions” aren’t a clear cut and I’m having difficulty figuring that out. Thanks in advance.

723
R
Do Gooder (Employee)
D
Do Gooder (Customer)
DuncanKDo Gooder (Customer)
asked in assyst General
Change logo in new UI (Event Monitor)

Hello. I am looking for information on how to change the default logo on the new Event Monitor UI to our company logo. I have tried making this change using the stylings form in assyst similar to how we have changed to logo on our assystNet and assystWeb pages, but either I have not been able to identify the correct element to apply the CSS to, or this is configured differently. This is what we want to change:  I have not been able to find any information on this in the wiki. Thank you. assyst Version: 24R2 SU2 Build: 12943 Date built: Mar 18, 2025 1:39:00 AM

621
S
Hero (Customer)
jyork
Sidekick (Customer)
jyorkSidekick (Customer)
asked in assyst General
Updating a custom date field from SmartMail via the update_ejb activity

Does anyone know the correct date format to use to update a custom date field via SmartMail/update_event_ejb activity?Per the wiki, it says it needs to be in the ‘YYYY-MM-DDTHH:mm:ss-OOOO ‘ format, which the value I’m passing is, but I can’t seem to get it to accept that date value no matter what I pass. I’ve tried the following:2025-04-08T12:00:00.00002025-04-08T12:00:00-0000date[2025-04-08 12:00:00.0000]date%222025-04-08T12:00:00-0000%22but none of these formats work.  

273
jyork
Sidekick (Customer)
S
Hero (Customer)
Steve MillerHero (Customer)
posted in assyst Integrations
Dynamic Jwt in assystETM

Good morning Community. Some BackgroundWe are currently using an external SMS service to communicate with our users (most notably within our Major Incident process) and looking to expand it into other processes. The solution that we use has an API interface and requires an encoded Jwt bearer token. This token must contain the iat (issued at time) claim and a secret to successfully authenticate (figure 1. with dummy data included below from jwt.io).figure 1.This is handled by a script on the integration server (Microsoft PowerShell using the JWT Module).$iis = "#######"$secret = "######"[int]$iat = (Get-Date -Date ((Get-Date).DateTime) -UFormat %s)$tokenBody = @{ "iss" = "$iis" "iat" = $iat}$myApiToken = ConvertTo-Json -InputObject $tokenBody $authToken = New-Jwt -Header '{"typ":"JWT", "alg":"HS256"}' -PayloadJson $myApiToken -Secret $secret$myApiHeader = @{ "Authorization" = "Bearer $authToken"}However, we have an interest in moving this to the assystETM platform now that we are on v

366
S
Hero (Customer)
D
Do Gooder (Customer)
DuncanKDo Gooder (Customer)
asked in assyst Integrations
Recommended configurations for new Notifier, Escalation Scheduler and Auto Close Scheduler

Hello, We are beginning the process of looking at upgrading our assyst version to 24R2SU2, and are investigating these three new programs: Notifier, Escalation Scheduler and Auto Close Scheduler. We have not been able to find much in the way of suggested configuration information on the wiki. The main question we have is when these programs are installed using the assyst installer, do they each need to be installed on all servers? “Notifier” if the only one of these that is checked off to be installed by default in the installer, so we must assume that for rule based notifications to work, it must be installed on all servers running the application? For Escalation Scheduler and Auto Close Scheduler to work, do they need to be installed on all servers or can they be installed only on our integration server(s) or on one server. Our setup is such that we have a number of web servers which are load balanced behind our URL, then a couple of servers which are primarily only used for back-end

471
A
Hero (Employee)
R
Sidekick (Customer)
Richard EllingsenSidekick (Customer)
asked in assyst Integrations
Assyst ETM - Always "Update Needed" if using onBehalfOfUser in datamapping

Hi everyone,I have a question regarding the use of onBehalfOfUser when datamapping and wonder if anyone else has experienced this issue, and if there are specific considerations or steps that need to be taken when using this?Whenever I try to use onBehalfOfUser in an Assyst Request datamapper, the resource returns as "Update Needed."I have logged a ticket on the IFS assystNet, but I’m wondering if anyone else has experienced this and what workarounds exist, if any.Thanks in advance!

232
R
Sidekick (Customer)
J
Do Gooder (Customer)
JeremiasDo Gooder (Customer)
asked in assyst General
Appear Mandatory Fields in the Request Form

Is it possible that certain fields in the request-form appear as mandatory fields that must also be completed before the decision ticket to the request can be closed? Working with locked/unlocked fields does not help, because the decision ticket can also be closed without filling in the field in the request. Thank you for your help!

261
C
Hero (Employee)
Brian Turner
Sidekick (Employee)
Brian TurnerSidekick (Employee)
asked in assyst General
assyst Web 24R2 SU2 has been released

We are pleased to announce that assyst Web 24R2 Su2 has now been released and is available to download from our CDN.Within this release we have addressed the following issue:P16698 - When the legacy SMTP Mail Processor is used, for example in Email Actions, the processor loads SMTP details in a way that causes them to always be considered disabled, preventing emails from being sentRelease notes can be viewed via the following link.

620
Brian Turner
Sidekick (Employee)
Brian Turner
Sidekick (Employee)
Brian TurnerSidekick (Employee)
asked in assyst ITOM
assyst ITOM 5.8.4.1 - Support added for MySQL 8.0.41

We are pleased to announce that, following a successful review period, we are now able to offer support for the use of MySQL 8.0.41 with assyst ITOM 5.8.4.1.Please note that no new software is being released for this feature. A comprehensive Wiki document, available here outlines the necessary steps to upgrade the default MySQL installation, v8.0.33, provisioned with assyst ITOM 5.8.4.1, to MySQL v8.0.41. However, please be aware of the following considerations:Support for MySQL 8.0.41 is limited to the latest release of assyst ITOM, v5.8.4.1. Customers wishing to upgrade to MySQL 8.0.41 and currently using an earlier version of assyst ITOM (prior to v5.8.4.1) must first upgrade to assyst ITOM v5.8.4.1. Detailed instructions for this process are available here , and the necessary software can be obtained from the CDN. At this time, we only support the use of MySQL 8.0.41 on Windows Servers.Additionally, it is important to note that upgrading to MySQL 8.0.41 requires updating both the O

160
Brian Turner
Sidekick (Employee)
McrPauloV
Sidekick (Customer)
McrPauloVSidekick (Customer)
asked in assyst General
assyst with dark mode css

Hi, I would like to know if IFS already have some dark mode css to use on assystnet and/or assystweb as a new theme. https://wiki.axiossystems.com/assyst11-7Wiki/index.php/Themes_Form

691
C
Hero (Employee)
R
Sidekick (Customer)
Richard EllingsenSidekick (Customer)
asked in assyst General
Limit a user's Executing Requests on Behalf of Others to a list of approved service users.

HiIs it currently possible to specify a list of users a user has the ability to execute REST requests on behalf of? As I currently understand it it's only possible to select a list of users who can execute request on behalf of other users, but not specify what users they are allowed to execute on behalf of. While the use of such privileges could potentially be monitored, and thus detect such usage this is reactive, and would not undo any damage performed by a bad actor.  The scenario I'm researching is the misuse of a etm assyst user (who would naturally have broader access  such as delete of assyst users (possibly deleting the admin team's accounts) or editing of privilege groups) to allow for a broad range of etm integrations.  Is this a correct understanding, or is there a method to limit a user to a select list of users they can act on behalf of of? 

432
R
Sidekick (Customer)
M
Sidekick (Customer)
mgswillsSidekick (Customer)
asked in assyst Reporting
Resolution SLA Breech Report

Has anyone created a PowerBI report to show incidents that have breeched their Resolution SLA?I can create it easily as a monitor by using the SVD Resolution Breach flag but we only get Resolution Due and Actual Resolution date/times is the Incident Table.Was hoping I could somehow create a filter that would only show me incidents where the Resolution Due date/time was before the Actual Resolution date/time but after trawling the internet I can’t see a way to do this in PowerBI.I could do this really easily with a bit of SQL but PowerBI doesn’t let me define filters as SQL I don’t think.

422
M
Sidekick (Customer)
M
Sidekick (Customer)
mgswillsSidekick (Customer)
asked in assyst General
Lock Down Change Approval

We’ve had an issue highlighted to us by one of our support teams that a user has assigned a change approval decision task to themselves and approved it.The particular process assigns an approval decision task to an Approval SVD containing only those users that are authorised to approve a change. We can see in the action history that a user outside this group has assigned the decision task to their own SVD and then approved it.Does anyone have know how we might stop this just for certain decision tasks? I don’t really want to restrict the “assign internal” action as this would affect a much bigger group of users and processes.Needless to say we’ve told the user not to do this and we can keep an eye on this but was hoping there is a way to plug this hole. Thanks

432
M
Sidekick (Customer)
M
Do Gooder (Partner)
mombocDo Gooder (Partner)
asked in assyst General
24R2 login with email address issue

Hi,We’ve installed assyst 24R2 in our Dev environment to do some testing prior to upgrading our Production instance.  Our Dev environment uses database authentication with a SQL Server database.The majority of our users have an email address (e.g. john.smith@ourcompany.com) as their short code.Since the upgrade whenever a user with an email address as a short code attempts to log into assyst they are getting the following error message. “The username or password are incorrect.” The server.log file shows the following.2025-02-13 07:50:55,468 WARN  [com.axiossystems.assyst.domain.security.authentication.AssystAuthenticator] (default task-29) getAccountUser 'JOHN.SMITH' does not have an account.2025-02-13 07:50:55,468 ERROR [com.axiossystems.assyst.domain.security.authentication.AssystAuthenticator] (default task-29) authenticateUser 'Exception' thrown: getAccountUser 'JOHN.SMITH' does not have an account.: com.axiossystems.assyst.security.exceptions.InvalidUsernamePasswordException: getA

581
M
Do Gooder (Partner)
O
Do Gooder (Employee)
odairtnsDo Gooder (Employee)
asked in assyst General
Can IFS assyst support a Telco company's operational requirements?

Hello everyone,I am evaluating whether IFS assyst can meet the requirements of a telecommunications company that needs to manage various aspects of its operation. Below are the key elements they need to handle:PoPs (Points of Presence): ~400 Splice and Termination Boxes (CE/CA): ~250,000 Cables: ~250,000 Relations between Cables and CE/CA: ~500,000 Circuits: ~70,000 Customer Ports: ~700,000In addition, within their service activation system, they manage the following related to the OLTs (Optical Line Terminals) that connect customers to the network:OLTs: ~400 Interfaces: ~30,000 Circuits: ~30,000 Available Ports on OLTs: ~3,900,000Furthermore, in Zabbix, which monitors active network devices, there are approximately 10,000 devices. Given this scale, can IFS assyst efficiently support the management of these assets and operations on CMDB? Are there any best practices or additional configurations required to handle such a telecommunications environment?I appreciate any insights or experi

280
O
Do Gooder (Employee)
jyork
Sidekick (Customer)
jyorkSidekick (Customer)
asked in assyst General
Actioning Multiple Events in 24R2 new Event Monitor

Apologies if I’m just missing it, but I don’t see anything in the Wiki about it either. In previous versions, we could select multiple events in an event monitor using Shift or Ctrl, then right click and take an action on all of the selected events. How do you do that in 24R2? I select multiple check boxes for the tickets I want to action, but as soon as I right click on one of the selected tickets to take an action, the rest of the selected tickets are unchecked. Is it not possible to action multiple tickets in the new version in the new event monitor view?

411
C
Hero (Employee)
R
Do Gooder (Customer)
RoweKDo Gooder (Customer)
asked in assyst Integrations
lastSLAClockStop Object

I am working on an ETM channel I inherited from my predecessor. Within the code, he refers to the lastSLAClockStop of the existing record. As of the end of November, it doesn’t seem to exist in the payload. Is this a change that was made within IFS? 

335
P
Hero (Employee)
R
Sidekick (Customer)
Richard EllingsenSidekick (Customer)
asked in assyst General
Is it possible to pass data into a form in Self-Service Portal by the use of QR codes?

Hello,I’m evaluating a request from our users to have parts of an event form in the Self-Service Portal auto-populated based on a QR code or similar technology, and I need some help to determine if it’s currently possible.The users want quick access to log requests for certain equipment, such as printers, hospital equipment ect. We aim to support this, and were thinking of using QR codes for the equipment, allowing for easier event logging.My immediate idea is to use Deep Linking (Assyst Wiki) and prepare QR codes for use in labeling the equipment. These QR codes would point to a specific service or service offering, along with the specific item ID for the labeled equipment.However, the wiki only mentions deep linking prepopulated forms in the Assyst Portal, not the Self-Service Portal. (The list of examples of values that can be prepopulated in the Assyst Portal is rather limited and does not seem applicable to assystNet)I’ve had no success with attempts at using URL parameters to pas

905
pasmith
Do Gooder (Customer)
TASERS
Do Gooder (Customer)
TASERSDo Gooder (Customer)
asked in assyst General
Form-Based Process Triggering in AssystNet

Hello Community,We are currently in the process of replacing our old, self-developed IT service portal with AssystNet. During this transition, we have encountered several questions, particularly regarding the custom forms created with the AssystNet customizer.Is it possible to trigger different processes based on user selections through dropdown or checkbox fields?For example, in a notebook order form, the user can choose whether they need a new notebook, want a replacement, or wish to return their notebook. Depending on the user's selection, a different process should be initiated in Assyst.The idea behind this is to keep the service catalog compact and simplify navigation for users. In our old portal, we had at least three separate offerings for new orders, replacements, and returns. I would like to optimize this if possible in the future.

663
TASERS
Do Gooder (Customer)
Brian Turner
Sidekick (Employee)
Brian TurnerSidekick (Employee)
posted in assyst General
assyst Web 24R2 SU1 has been released

assystWeb 24R2 SU1 has now been released.  This can be downloaded from our CDN.Release notes can be viewed via the following link.

520
Brian Turner
Sidekick (Employee)
R
Sidekick (Customer)
Richard EllingsenSidekick (Customer)
asked in assyst General
Deploying assyst in a Containerized Environment

Hi,I’m sorry if this has been answered before, but I could not find any information regarding the deployment of Assyst Enterprise (Assyst server) and Search server in a containerized environment.As I understand, there have been steps taken to allow Assyst to run in a containerized environment such as Kubernetes. However, there does not seem to be much information on how to proceed.The only information on this matter that I’ve found so far is this article from the wiki.The article however is very vague on how to move forward with preparations for such a deployment. There does not seem to be any prepared or easily workable resources within the Assyst installation files from the CDN for deploying Assyst in a containerized environment, nor does the wiki specify where or how to proceed.Are there articles on the wiki regarding this matter that I have yet to find?Considering Assyst is a packaged application with dependencies, one would assume a baseline image file is to be supplied in some ma

450
R
Sidekick (Customer)

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