Document Management (DocMan)

This will include questions related to document management.

  • 683 Topics
  • 3,083 Replies

683 Topics

S
Sidekick (Customer)
SORBJAHAUSidekick (Customer)
asked in Document Management (DocMan)

IFS10 - CPU 100% and very slow system

After we upgraded to IFS10 we are struggling with slowness in our Oracle DB. We haven’t been able to pinpoint the cause of our problems. But very often (5-10 times each week), we see that the CPU goes to 100% and doesn’t let go. Every user in our company are then struggling with slowness when this happens. As an example, saving a time registration can take 3-4 minutes.Today, a restart of the DB server was necessary to get it back to  normal.  We have used the query below to find CPU consuming operations, and have also checked background jobs and DMBS jobs. Nothing special has been running when the problems occur, or at least nothing that helps us to conclude on a specific problem.select s.username, s.inst_id, s.sid, s.serial#, s.status, (select value from gv$sesstat natural join v$statname where name = 'physical reads' and sid=s.sid)disk_reads, (select value from gv$sesstat natural join v$statname where name = 'session logical reads' and sid=s.sid) logical_reads, (select value/100 cpu_

34
G
Sidekick (Customer)
3 years ago
Amila Samarasinghe
Superhero (Partner)
Amila SamarasingheSuperhero (Partner)
asked in Document Management (DocMan)

Uploading larger files will give an error "Object reference not set to an instance of an object"

Sometimes when I upload large files via IFS DocMan I am getting the above error message. Any way to bypass this?

9
B
Do Gooder
3 years ago
Mathias Dahl
Superhero (Employee)
Mathias DahlSuperhero (Employee)
posted in Document Management (DocMan)

Deprecation of the FTP and Shared repository types in Docman in 24R1 - a heads-up

Deprecation of the FTP and Shared repository types in Docman in 24R1 - a heads-up This is a heads-up on IFS deprecating support for the FTP and Shared repository types in Docman in IFS Cloud 23R2, for complete removal in 24R1.If you have customers using these two repository types today, you should plan for migrating to Database or File Storage.If you are planning to implement this in Remote Deployment in IFS Cloud right now, you should reconsider, and use File Storage or Database.In Remote deployment, File Storage will still have support for local/external storage (outside the database) by supporting SMB/network shares. BACKGROUND Back in the day, Docman started out with support for "external" file storage via our support for FTP and Shared (folders) as the only repository types. Later, Database storage was added upon request from customers. And, much later (IFS Cloud 21R2), IFS Cloud File Storage was added as yet another repository option where, initially, File Storage was limited to

57
Mathias Dahl
Superhero (Employee)
25 days ago
A
Do Gooder (Partner)
AIDA LOTFIDo Gooder (Partner)
asked in Document Management (DocMan)

Digital Signature in Docman

Is it possible to make Digital Signature integrate to attached documents through third party application?    

15
A
Do Gooder (Partner)
4 years ago
H
Hero (Partner)
Hans AndersenHero (Partner)
asked in Document Management (DocMan)

Docman, edit with...

Hi all, Is it possible force the users to choose the application when editing a document. The equivalent to windows “open with”?

27
H
Hero (Partner)
3 years ago
M
Hero (Partner)
MitDenukN
asked in Document Management (DocMan)

Add Purchase Order Attachments to the Same Email , When Print Order

Hello Everyone, There is a requirement to send Attachments  with the same email of the Purchase Order’s Print Order...The mail should contain the attachments of the Purchase Order as well as the Purchase Order report.This should be happen only if the attachments are in specific document classes eg: 4600 - 4699.This should be work in Aurena as well. Please let me know if you have any idea of how to do this.  Many Thanks,Denuka

10
Jonas Feigl
Hero (Employee)
11 months ago
M
Sidekick (Customer)
MarianneSidekick (Customer)
asked in Document Management (DocMan)

Integration IFS and SharePoint and Teams

Do anyone have information to share regarding IFS plans to implement a standard integration between IFS and SharePoint or Teams?We have plans to integrate IFS Document Management and SharePoint. Publishing Documents from IFS Document Management in SharePoint, Teams

11
Mathias Dahl
Superhero (Employee)
2 years ago
H
Sidekick
harshamc00Sidekick
asked in Document Management (DocMan)

Giving Document Class access to a user even for documents not attached by him or her

I need to give access to a user for a particular document classI did this using window “Document Management\Basic Data\Document Basic → Access Template tab”. i.e. Person is added to the document class and given view and edit access.After this security refresh still my user cant access the attachments done by other users. When this access is given to the user can he view documents attached in the application by other users as well?Or do I have to setup something else?  Do I need to give the “Docman Administrator” system privilege to the user to do this? version: Application 10 UPD 7   

8
T
Sidekick (Customer)
2 years ago
P
Do Gooder (Customer)
pguptaDo Gooder (Customer)
asked in Document Management (DocMan)

IFS Cloud - Document Management

Hello,On IFS Cloud - We can retrieve documents stored on FTP path (Stored in pervious versions of IFS). But are not able to add any new document. there is no error while uploading. But where retrieving it gives error.  https://ifsuat.<aaa>/main/ifsapplications/projection/v1/ManageDocuments.svc/DocIssueSet(DocClass='BRIEF',DocNo='BRIEF008664',DocSheet='1',DocRev='1')/EdmFileRefArray(DocClass='BRIEF',DocNo='BRIEF008664',DocSheet='1',DocRev='1',DocType='ORIGINAL',FileNo=1)/FileData might be having issues, or it may have moved permanently to a new web address.

39
P
Do Gooder (Customer)
2 years ago
Mathias Dahl
Superhero (Employee)
Mathias DahlSuperhero (Employee)
posted in Document Management (DocMan)

Would you be willing to express your opinion on IFS Document Managament here in the Community?

 Hi all Docman fans,I work at IFS R&D with the IFS Document Management (aka “Docman”) functionality.Sometimes we need input from customers (“Do they use X? How? Why? When? Would they like Y?”) and the only way we have is to ask our consultant colleagues.I am thinking about trying to use IFS Community for this as well to get feedback from the horse’s mouth, so to speak.This post is just to hear how big of an audience we have here.If you are a regular user here and/or would like to participate in polls, questions etc from us, please like this post or, even better, add a comment below.Thanks!/MathiasPS. And also, if you are interested in Docman, make sure to subscribe to this part of the community. 

31
Roshan Shashendra
Sidekick (Employee)
1 year ago
W
Do Gooder (Customer)
wolfst
asked in Document Management (DocMan)

Documents save on a Shared Folder not work

Hello All!We have created a new EDM Repositore with the follow content:Document Management\Basic Data\EDM Basic → RepositoriesRepository-ID: NameDocumentclass: DEBESType: Shared folderAdress/Rep: ID from Rep.-Address and UserPfad: Q:\DEBESStatus: activeDocument Management\Basic Data\EDM Basic → RepositoriesRep Address: CompanyNameRep User: ActiveDirectory-LogIn on the serverRep Password: ActiveDirectory_Password on the serverIn the windows explorer of the IFS Application Server we also installed a network folder called “Q:\” it linked to the document server “\\Servername\”. Wie can write files via Windows to this network folder. But when we upload documents we get the following message “Failed to upload file to the file system repository [Das System kann den angegebenen Pfad nicht finden]” other this error message: “Failed to upload file to the file system repository [Zugriff verweigert]The uploaded document are still saved in the IFS-Database but not on the shared folder.What are we d

13
K
Hero (Partner)
1 year ago
R
Do Gooder (Customer)
rkierstead8Do Gooder (Customer)
asked in Document Management (DocMan)

Sending an an attached document via email

Hello, I’m trying to find a solution to help automate a few steps in the process of our customer relations. We print the packing list and BOL, have the driver sign the paperwork, and attach the signed paperwork directly to the shipment in IFS. Upon attachment of the signed documentation, I’d like to trigger an email to the customer/ customer relations team with this document.  Triggering the email and dictating the path of the email is no problem, but I’m not sure how to make the files attach to an email since they are BLOBs in our database and not files on an FTP due to SOX requirements. Is it possible to attach the BLOB to an email so that the receiver sees the attached PDF?

6
Mathias Dahl
Superhero (Employee)
1 year ago
Srikanth
Superhero (Partner)
SrikanthSuperhero (Partner)
asked in Document Management (DocMan)

Bad request error trying to open Docman Attachment in IFS 10

Hi,We recently cloned an IFS 10 environment using IFS backup & restore process.We are getting the following error whilst opening attachments in the newly cloned environment.Error message  The attachment is grayed outHas anyone experienced this issue before?Thanks!

6
C
Do Gooder (Customer)
2 years ago
LindaK
Sidekick (Employee)
LindaKSidekick (Employee)
asked in Document Management (DocMan)

The message says that Aurena Agent has been successfully installed - But no Agent has been installed

Hi,This message appears when we open user settings. See attached picture.How do we solve this? I have tried to find a solution but can not find one that fits :-) /Linda

35
Mathias Dahl
Superhero (Employee)
1 year ago
M
Sidekick (Customer)
mjwildeSidekick (Customer)
asked in Document Management (DocMan)

IFS Apps 10 Document Management Documentation?

Can anyone kindly point me to where I will find the documentation for IFS Document Management for Apps 10? I am an end user (IT Manager) and quite new to IFS and am trying to get to grips with how our system is set up.I have found many pages/docs that are related to this but nothing which explains broadly how document management works and then drills down to all the details like document class management, user/group access, etc.We have a pretty basic setup from what I can see so just need something that will get me going. We have many users who need access to things like specification documents attached to inventory parts and they don’t currently have access.Many thanks,Matt

8
Yogi
Do Gooder (Employee)
1 year ago
N
Sidekick (Partner)
nimesh
asked in Document Management (DocMan)

Enabling Media Attachments

Can someone please tell me how can I enable this media attachment option in another window?Example: This is now available in NCR window. I want make it visible in PO window.  Where will these media files be saved in the application? Is it in the same DocMan repository or somewhere else? Thanks in advanceNimesh

3
N
Sidekick (Partner)
3 years ago
paul harland
Superhero (Employee)
paul harland
asked in Document Management (DocMan)

IFS Cloud - PDF viewed in browser vs download and view

21r2, using Chrome and with Aurena Agent installed, I find that the “eye” preview icon on a document attachment opens a PDF in the browser, whereas if i go to the document and click “View” i get the standard docman download to local checkout path.What’s the reason for the difference?Is there a way to get the eye/in-browser preview elsewhere?Preview in browser: 

12
Mathias Dahl
Superhero (Employee)
8 days ago
Oliver Vornheder
Sidekick (Partner)
Oliver VornhederSidekick (Partner)
asked in Document Management (DocMan)

Report Rules - Check In To Document Management

With the type 'Check In To Document Management' in the report rules it is possible to create a document revision with the report when printing a report. If I configure the Document No in the property list as follows 'DocumentNo=[@CUSTOMER_ORDER_IVC_REP/INVOICE_NO];' the revision is not created. If I omit the DocumentNo property, a new Document No is created each time the report is printed. How can I implement in the report rules that a document revision is created which is revised when the report is printed again?

3
Mathias Dahl
Superhero (Employee)
9 months ago
A
Sidekick
Amitesh_IFSSidekick
asked in Document Management (DocMan)

Attachment opening issue in document revision

In document revision screen in general tab while clicking on View/Edit/Print option I am not able to see the report which is checked in. but from database in EDM_FILE_STORAGE_TAB I can see the PDF report. I am getting the information message as shown in the screenshot.Appreciate any lead or help for the fix. Thanks in Advance. 

11
A
Sidekick
2 years ago
Vernon Anderson
Sidekick (Employee)
Vernon AndersonSidekick (Employee)
asked in Document Management (DocMan)

Document access levels in Project Access and Document Management

I have been trying a few things with both project and document access. But I have come up against what I think is a conflict between project access and document access.  But here are my findings:I created a project under IFSAPP in a test environment. IFSAPP is identified as a document administrator I created another user that was not a document administrator (User 2) I did NOT add USER2 to the project access I created a couple of documents that were attached to an activity on the project as IFSAPP USER2 was NOT able to access the project at all I added USER 2 to the project access with full rights I logged in as USER2 and accessed the project successfully I could see the documents I had attached earlier BUT although I had granted the team to which USER2 belonged full access, USER2 could see that the documents existed BUT could not access them I tried as USER2 to create a document attached to the activity.  USER2 could not create a document in a document class for which the user was NOT

25
S
Superhero (Customer)
1 year ago
C
Sidekick (Customer)
CaroleSidekick (Customer)
asked in Document Management (DocMan)

Generated report in docman

Is there a way in Apps8 to put automatically a generated report into Document management and attach it to the business object ?When printing a purchase order, we would like to have the report created in the docman and attach automatically it to the concerned logical unit. And after that, how to send by email the attached documents ? For example, the drawing is attached to the inventory part. With the object connection transformation, the drawing is coming in the attachments of the PO. But how to include this document in the email ?

12
LSO-ME
Do Gooder (Customer)
2 years ago
E
Do Gooder (Partner)
envkavitaDo Gooder (Partner)
asked in Document Management (DocMan)

Media Library

If the requirement was to upload 8,00,000 images in media library. Would it be advisable to load it in database?  What is the expected growth in the size of the database? If not in media library, is the only other alternative isto store in Docman?.  

3
Mathias Dahl
Superhero (Employee)
2 years ago
Mathias Dahl
Superhero (Employee)
Mathias DahlSuperhero (Employee)
asked in Document Management (DocMan)

Sending e-mails using a document macro in Aurena

Hi macro lovers!In a recent customer case I got the idea to try and use a document macro to do it instead of the default behavior. This post explains how to set it up.Firstly, you need the Aurena Agent to be installed for it to work.Here is the source code that makes it all happen:Public Sub CreateNewOutlookMail   On Error Resume Next   Dim ol, newMail, olMailItem, file   olMailItem = 0   Set ol = CreateObject("Outlook.Application")   Set newMail = ol.CreateItem(olMailItem)   newMail.Subject = "Regarding " & ScriptValues.Item("DOCUMENT_TITLE").Value   newMail.Body = "This is the message body..."   file = Replace(Replace(ClientScriptValues.Item("CHECK_OUT_PATH").Value, "/", "\"), "\\", "\") & "temp\" & ClientScriptValues.Item("LOCAL_FILE_1").Value   newMail.Attachments.Add (file)     newMail.Display      Set ol = Nothing   If Err.Number <> 0 Then      MsgBox "Got an error when trying to send the e-mail using Outlook. Error number: " & CStr(Err.Number) & " " &am

18
A
Sidekick (Partner)
4 months ago
D
Sidekick (Partner)
DalShiloZSidekick (Partner)
asked in Document Management (DocMan)

System.Runtime.InteropServices.COMException (0x80004004)

************** 例外テキスト **************System.Runtime.InteropServices.COMException (0x80004004): 操作は中断されました (HRESULT からの例外:0x80004004 (E_ABORT))場所 Microsoft.Office.Core.COMAddIn.set_Connect(Boolean RetValue)場所 Ifs.Application.ExcelReporter.AddInManager.GetConnectionAddInObject()場所 Ifs.Application.ExcelReporter.AddInManager.SetConnectionAddInProperty(String name, Object[] values)場所 Ifs.Application.ExcelReporter.ReportLoaderOperations.PerformBasicValidationOnLoad()場所 Ifs.Application.ExcelReporter.ReportLoaderOperations.LoadReport(IUiCallback uiCallback)場所 Ifs.Application.ExcelReporter.MainWorkbook.ThisWorkbook_Startup(Object sender, EventArgs e)場所 Microsoft.Office.Tools.Excel.WorkbookImpl.OnStartup()場所 Ifs.Application.ExcelReporter.MainWorkbook.FinishInitialization()場所 Microsoft.VisualStudio.Tools.Office.Runtime.DomainCreator.ExecuteCustomization.ExecutePhase(ExecutionPhases executionPhases)場所 Microsoft.VisualStudio.Tools.Office.Runtime.DomainCreator.ExecuteCustomization.Microsoft.VisualStu

1
Manoj Ruwanhewa
Superhero
2 years ago
S
Do Gooder (Customer)
sandra.waudDo Gooder (Customer)
asked in Document Management (DocMan)

How to check out edit and check in existing document

I am trying to figure out how to take an existing document in IFS - edit it - and check it back in - have tried many different scenerios and so far none have worked.   Some help would be greatly appreciated 

7
Mathias Dahl
Superhero (Employee)
2 years ago

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