Document Management (DocMan)

It appears that the IFS Cloud File Storage (FS) repository in cloud is limited to a single share.  Is this going to change in releases after 24r2?  I tried using DFS instead of a traditional share and the storage pods report errors when they spin up.… may need to use SHARED repositories but I don’t want to face them being deprecated in future releases.Any ideas?

How do we determine the file size of documents that have been uploaded into Cloud?We are using the DocMan module, and the Document Revisions. But I can't see an easy way to determine the size of files uploaded.

Has there been a change in the system? Every document is pulling through will update allowed during approval turned on when this should be off as default – only allowed for certain documents, controlled documents should not be amended once doc controller signed off

Hi, Does anyone know how files physically appear in IFS Managed Cloud File Repository, If I create repository ids as below does that create folders lime FS1, FS3 and FS4 ? Or  Is it a single place where system store the path in a way to uniqly identify the file when referring 

Hi IFS Community, Our customer is a IFS Managed cloud customer. Our current document file repository id Database. We started moving the documents to Cloud File Storage in TRN environment. In IFS Managed cloud the Cloud file storage is something which only IFS has access and even customer doesn’t have access.. So there is no way to see what is happening there.I have moved around 15000 files from Database to Cloud File Repository for testing purpose in TRN. Now we have a requirement of cloning PROD to TRN. PROD has no files in cloud file storage repository. In TRN some files moved to cloud FSS and some are in database. I am going to re begin the document transfer in TRN after PROD copy.In normal database clone request only database copy happen and since there is no FSS in PROD we do not need to initiate new FSS clone request in this case. But below two tables are not replaced in a environment during the cloning.EDM_LOCATION_USER_TABEDM_LOCATION

I write to ask you if you, can explain, for what reasons - when a document is uploaded to IFS that the Original File Type may appear as N/A?I have tried viewing documents with Original File Type N/A and am unable to view them, I receive a "Restricted File Type" error when clicking View Document.My initial thinking on this would be that a user attempts to upload the document, something goes wrong in the file transfer process and as a result IFS ends up with an uploaded file that it cannot understand.Can you indicate:1) Are there any other reasons, besides an upload going wrong, that cause a document to be assigned file type N/A? If so, what are these reasons?2) Has IFS ever given consideration, if N/A file type documents are a result of uploads going wrong to presenting user with a prominent messag

Good day.  I would appreciate feedback on the following please: after attaching a “Comments” file from the Receiver of a Document Transmittal, the Comments Received field is updated as “Yes” on the line level under the “Documents” tab.  The “Comments Received” field on the Header level though does not update:Anyone that knows why this is and what is required for this field to be updated?Thank you.Anya

It is a great advantage if we can offer a standard interface for customer projects, which already have the basic configurations including Boomi connection, so that external DMS archive systems can be connected more quickly and easily. Currently, this has to be implemented anew in every customer project.You would then only have to configure the part Boomi → external DMS archive systems. The IFS → Boomi part would already be fixed in the standard system.The current implementation is that you can use the document class to define which classes are to be archived: Boomi also plays a link from the external archive system back into the document revision system so that the external document can be called up from IFS if required. At the same time, this is also the feedback that the document transfer

Need assistance in using REST API to download Document management attachments as listed in DOCUMENT_DATA table by DOC_REFERENCE_OBJECT correlations. What would be the API endpoints needed and the preconditions on using them?Thank you,Paul.

Hi, I could use some help here and hope someone can advise me. How can I set up the system so that an attachment added to a purchase requisition is automatically visible in the Attachment panel of the resulting purchase order, and also in the customer order that gets created?Thanks:-)BrLinda

When using Create Document Assistant, trying to connect a Document to another Document Revision, there is no selector for the document revision.  The Object Connection is set up for DocIssueand the Quick Object Connection is set up for the specific Document Class. How do I get the selector for the Document Revision?Gregg

Share link from IFS – Document Revision – link does not seem to work for the combination of View and Latest Released. We are on Cloud 24R1.11When first changing Document Type to View and then Revision to Latest Released, Document Type will revert to OriginalHowever the link looks correct (Link to View Document)cloud/main/ifsapplications/web/assistant/DocumentLinkHandling/HandleLinkAssistant?$action=View%7BParamDocClass%3A'',ParamDocNo%3A'',ParamDocSheet%3A'',ParamDocRev%3A'',ParamDocType%3A'VIEW',ParamFileNo%3A1,ParamLatestRevision%3A'FALSE',ParamLatestReleased%3A'TRUE',ParamShowDetails%3A'FALSE'%7DBut when we try to click on the link we get an error message that the document does not exist (I have removed the first part of the url above as an example for privacy issues)

Dear IFS Community, We didn’t found a way to Detach or Delete approved step from Document Approvals (Attachments/APPROVAL PROCESS tab - IFS CLOUD 24R2 SU5).Even the user who approved has the error message “Illegal to remove a step with status Approved”.Anyone has a solution for this?  

Hello community,I have got information, that in release 25R1 will be DMS repository type = File Share supported. I would like to clarify, if it is true or not. Thank you very much for your answer. Jiri

how do we add authorizer (User) signature to the Purchase Order. is this possible to do without any customization? we are using IFS Cloud 24R2. Would appreciate any hints/help.

Hello , I have excel layout with .rpl extension ,is there any method to redesign this document and add some features. 

Hello,We are on Cloud 24R2 with a remote installation. Our repositories are configured as shared, but when I try to attach a new doc to an object I get errors. When I try to view existing docs, I get failed to connect errors. What am I missing? Can someone point me in the right direction to resolve this?

Hello,Has anyone experienced a similar issue in IFS Cloud, where even if the user doesn't have access to Map Position or Media, these tabs are still visible to them in attachments? However, when the user tries to access those tabs, they get an error regarding insufficient privileges.

HiI have configured DOCMAN to attach files via IFS Cloud using SMB filestorage. When testing the attachment, the file is successfully copied to the configured folder. However, when I try to download the file from the IFS interface, the downloaded file is 0 bytes and cannot be opened.Could you please advise how to check or troubleshoot this issue?

 hi AllWe are getting this strange error when trying to upload files with the extension XLS or XLSX  File formats are already setup What could be the reason here? 

Hi1) Is it possible to assign separate directories to separate document classes on the SMB share? Currently we have the share \\Ifsc-mgt-cfg\DOC but e.g. when we wanted to assign another CLASS1 document class to the path \\Ifsc-mgt-cfg\DOC\CLASS1 (created directory on share) the file was saved in \\Ifsc-mgt-cfg\DOC - screen1, screen22) Files on SMB share are saved with random name (screen3). Where can we check or how can we check which file is the file assigned to a specific document revisionregards Daniel

We have a client where one Department (and it’s users) are responsible for managing several IFS “modules”, ideally when these users log into the system each day they need to have a screen that displays all of the system elements for the 3 modules they are responsible for. We’ve created 3 different lobbies for them, one for each module, but can only define 1 of them as being the start page.We can bookmark each of the 3 lobbies and then include them in a departmental bookmark group, but we can find no way of setting this bookmark group as being the Start Page.Is there any way of doing this without modifying the system?

In Apps10, is it possible to configure an attachment (based up on the text that is in it’s title) to only be visible in one tab but not any others?I want to add an attachment to the Work Orders tab in Project Navigator but I don’t want this attachment visible in any other tab. It is a pdf but it has to only be visible in Work Orders if the name has “Checklist” in it.Is this possible?Thank you. 

I have followed the tutorial described in “Upload document via CreateAndImportDocument.svc/EdmFileSet” but run into a problem using this in IFS10 together with Postman. I am able to create the documentURL but when I want to upload the file content the system responds with "The fomat 'application/octet-stream' is not supported" when the file is a PDF file and I have set the filename to the base64 equivalent. Does anyone knows why this happening? 

Dear community, Is somenone already facing the error message “could not navigate to object details. No home page is defined for LU” when trying to navigate to the object detail from the document revision window.I specify that the LU is a custom LU and we are on IFS Cloud 23.2.9However, and conversely, from the object, there is no issue to navigate to the document revision.Thanks in advance for your help